Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 842   Event: Horsetooth Open Water Swim
Application Date: 03/17/2014    Event Date: 08/10/2014
Organization: TEAM Fort Collins   Phone: 970-224-9931
Address: 201 South College, Fort Collins, CO
Contact 1 Name: George Thornton
Address: 1304 Steeplechase Drive
Fort Collins CO 80524
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): Parks and Open Spaces
Type of Event: Other
Horsetooth Reservoir

Mulitple swim events.
10K swim. Start at 7:00 a.m. at the boat ramp at Satanka Cove, swim along the western shore, finish at the swim beach no later than 12:00 noon. 75 swimmers, each accompanied by an individual paddler in kayak or canoe.
2.4 mile swims: with and without wetsuit. Start at 7:00 a.m. at the swim beach, swim along the western shore, turn around a marker bouy and return to swim beach with finish before 9:30. 100 swimmers accompanied by several paddlers providing zone defense.
Age Group Events: 1 mile, 500 yards, 250 yards. Start at 7:15 at the swim beach and swim along the western shore, turn around a marker bouy, and finish at the swim beach. 50 swimmers accompanied by several paddlers.
Comments on Criteria:
This activity is a healthy, outdoor sporting event that involves swimmers and paddlers. There is little to no impact on the environment. Swimmers and paddlers are instructe to leave not debris in the water. Organizers will clean up after the event. There will be minimal impact on adjacent land. Cars and a truck will be allowed to transport swimmiers and craft to the start of the 10K, but will then leave immediately. Volunteers and spectators will be park in designated parking areas near South Beach. Race organizers will inform residents near Satanka Cove of the event. There will be minimal conflict with other users of the lake. The 10K will leave Satanka Cove immediately and stay along the western shore. The other events will stay near the swim beach, and remain north of the boat ramps and south of Inlet Bay. The event will comply with all regulations for activity on the water and land: no alcoholic beverages, parking permits. Commercial porta-potties will be placed near Satanka Cove.
Answers to key questions:
1. EMTs from Poudre Valley Hospital will be on duty. Larimer County Dive Rescue will be on the water. Potential medical problems involve hypothermia. Paddlers will be instructed to watch for signs of danger and how to notify Dive Rescue and Park Rangers. Warm clothes and liquids will be available.
2. Insurance coverage will by provided. Swimming events will be santioned by relevant swimmer associations.
3. Organizers will assign volunteers for clean up.
A. Public Safety will be addressed: EMTs, Larimer County Dive Rescue, Emergency Room physicians at PVH will back up EMTs/
B. Conflicts with other park visitors will be minimal.

Estimated Participants: 200   Estimated Spectators: 500
   Sun. 08/10/2014: 5:00 AM - 11:59 AM


Additional Information Submitted by Applicant

1. Date Submitted: 04/29/2014
I have attached the Safety Plan for 2014. Please acknowledge receipt.
George Thornton

2. Date Submitted: 06/02/2014
Insurance for swim

3. Date Submitted: 06/04/2014
I will atttach a copy of the waiver, as an attachment and pasted in below.
I believe this is last item requested.
May we please have a statement of the cost.
George Thornton

Horsetooth Swim waiver

I, the undersigned participant, intending to be legally bound, hereby certify that I am physically fit and have not been otherwise informed by a physician. I acknowledge that I am aware of all the risks inherent in Masters Swimming (training and competition), including possible permanent disability or death, and agree to assume all of those risks. AS A CONDITION OF MY PARTICIPATION IN THE MASTERS SWIMMING PROGRAM OR ANY ACTIVITIES INCIDENT THERETO, I HEREBY WAIVE ANY AND ALL RIGHTS TO CLAIMS FOR LOSS OR DAMAGES, INCLUDING ALL CLAIMS FOR LOSS OR DAMAGES CAUSED BY THE NEGLIGENCE, ACTIVE OR PASSIVE, OF THE FOLLOWING: UNITED STATES MASTERS SWIMMING, INC.; THE LOCAL MASTERS SWIMMING COMMITTEE ; THE CLUB; THE HOST FACILITIES; MEET SPONSORS; MEET COMMITTEES; OR ANY INDIVIDUALS OFFICIATING AT THE MEET OR SUPERVISING SUCH ACTIVITIES. In addition, I agree to abide by and be governed by the rules of USMS.

Finally, I specifically acknowledge that I am aware of all the risks inherent in open water swimming and agree to assume those risks.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving commercial food service . Information is available on our website at

This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777


Email Health

Parks & Open Lands

Status: Approved

Comments: 3/25/14 Application sent to area manager for review

6-4-14 Fee worksheet emailed today. Your event is approved by our department upon receipt of signed worksheet and payment in full.

7-3-14 fee worksheet returned and payment in full received. Thank you!

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at under the permits tab.
Vendor Requirements:
All vendors must comply with the regulations set forth by the Poudre Fire Authority policy 1B-85-102. This policy has been attached to this email and should be distributed to the vendors at the event.

Email Poudre Fire Authority

Risk Management

Status: Approved

Comments: Risk Mgt doesn't determine your costs. You can call Gael Cookman in the C&R's office and maybe she can help you out. Her # is 498-7869

Email Risk Management


Status: Approved


Email Sheriff

Final Disposition


Hi George,
Congratulations! Your special event application has been approved. Please print your permit and have it available for the duration of your event.


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