Loveland Bike Trail
 

Special Event Permit Detail

Application Information

ID: 837   Event: Tour de Cure Colorado
Status: APPROVED
Application Date: 03/10/2014    Event Date: 08/16/2014
Organization: American Diabetes Association   Phone:
Address:
Contact 1 Name: Alex Eubanks
Address: 2460 W 26th Ave Ste 500C
Denver CO 80211
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: http://diabetes.org/coloradotourdecure
Location:
the start and finish will be hosted at the Boulder County Fairgrounds in Longmont, CO. There are 4 cycling routes all located in Boulder and Larimer Counties. The 100 K and 100 Mile will go through Carter Lake and the 100 Mile with direct riders up through Horsetooth Reservoir.

Description:
The Tour de Cure Colorado is a cycling event hosted by the American Diabetes Association. TdC is a successful fundraising event for the Organization. While we have been forced to re-design some of the routes due to the September 2013 floods, we have been using County Roads and Larimer County Parks and Open Spaces for our event for the last 13 Years.

We will provide 4 route opportunities for our participants (20K, 50K, 100K, 100 mile). Please see attached maps for explanation of routes. The 20K route map to come very soon as there a few remaining revisions to be made

Safety, Communications and Emergency Plans

All riders sign a waiver and will be briefed multiple times throughout the months leading up to the ride about bicycle safety and Tour de Cure safety protocol. These specifics will be posted in the near future on diabetes.org/tour.

We will have 10-13 Support and Gear vehicles traveling the route to assist riders and will have supplies and can also provide transportation for riders, as well as 10-15 Goldwing / Motorcycle riders patrolling the course. State Patrol will be in charge of major traffic control, we will be coordinating with Captain Bellinger.

We will have ham radio operators in all SAG vehicles, at all rest stops and stationed at the event headquarters in Longmont. There are 13 rest stops in total spread approximately 10 miles apart along the various routes. Each rest stop is provided with adequate trash receptacles and portable restrooms. S&B Portable Restrooms is our contracted company to handle both the rest room and trash pickup. We also perform a thorough sweep of the route as the event closes down and retrieve all supplies and additional waste.

Rest stops, ham operators, medical volunteers, SAG drivers, Goldwings and headquarters dispatch will have a contact list of all emergency services as they relate to route jurisdiction areas. These emergency responders will be contacted at least 14 days prior to the event to alert them. All riders will be instructed to call 911 in the case of a severe emergency, and will be given a direct line to the Tour HQ area in the event they need to contact dispatch.

Please refer to additional attached documents for planing and procedures.


Estimated Participants: 2300   Estimated Spectators: 1500
Hours:
   Sat. 08/16/2014: 5:00 AM - 4:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 05/15/2014
attached is CSP permit application

2. Date Submitted: 06/12/2014
I have attached the traffic plans designed by Colorado Barricade. Any changes necessary, please send comments to tina directly and she will prioritize to get a final product for you.
Thank you

Tina Smith
Colorado Barricade
2295 S. Lipan Street, Denver, CO 80223
o. 303.727.5644 | c. 720.474.9086 | f. 303.922.5433
e. tina@coloradobarricade.com

3. Date Submitted: 06/19/2014
revised traffic plans for tour de cure colorado

4. Date Submitted: 06/19/2014
Rider Waiver

5. Date Submitted: 06/20/2014
Tour de Cure Route Aid Station locations/ contact information

6. Date Submitted: 07/02/2014
Certificate of additional insurance naming Larimer County

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Approved by sys admin without comment from Berthoud Fire.

Email Berthoud Fire

CDOT

Status: Approved

Comments:

Email CDOT

City of Loveland Permit Coordinator

Status: Approved

Comments: This event skirts Loveland and does not enter any portion of the city limits.

Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: Approved

Comments: Please contact the CSP for a permit application. Thank you Cpt. Marone 970-224-3027. 04/30/14

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Currently we have a Construction Project - 2014 Overlay project slated for CR 23 between CR 14 and CR 8 and also CR 8 between CR 23 and CR 21, also CR 21 from CR 8 to CR 6. There are some gas line upgrade projects slated for the same locations as the Overlay. during this time frame. I don't know the time frame on the gas line upgrades, however I will post them as soon as I know when they are going to start and what is going to be done to the roadways.

As for the 2014 Overlay we will have the roadways in passing order for the event and the three routes that will be using the County road system.

If things change I will update this page..

Email Engineering

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

04/24/2014

Email Health

Loveland Fire

Status: Approved

Comments: An emergency apparatus access lane of 20' in width is required from main access roads and any blocked accees needs to be staffed to allow for the rapid removal of the barricades. FM NS

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 4-22-14 - Application received and sent to area manager for review

7-15-14 - fee worksheet emailed to you. Once your signed fee worksheet is returned with full payment, your event will be approved by our department.

7-28-14 Payment received. Thank you! Still need the signed fee worksheet returned,

7-28-14 signed fee worksheet received. Thank you!

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day.

Background Image: Loveland Bike Trail by Sharon Veit. All rights reserved.