Special Event Permit Detail

Application Information

ID: 829   Event: Realities Ride & Rally
Status: APPROVED
Application Date: 02/25/2014    Event Date: 05/25/2014
Contact 1 Name: Craig Secher
Address: 1610 South College Avenue
Fort Collins CO 80525
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: http://www.RealitiesRide.com
Location:
The Realities Ride is a 100 mile motorcycle ride that leaves from Loveland, tours neighboring cities and ends in Fort Collins.

Description:
The Realities Ride is a community gathering in support of local children who have been abused, neglected or are at-risk. The funding that this event generates is used to support over 5,000 children annually in Larimer County. All donations benefit the Realities For Children Charities Emergency Fund, a 501c3 organization. This is one of the largest fundraisers for abused children in the State and supports 25 other local youth agencies, including the Larimer County Department of Human Services.

Event participants trypically leave Thunder Mountain Harley Davidson in Loveland at 9am and take one of two routes that will lead them through Berthoud, Masonville and LaPorte before ending in Fort Collins. The 2014 ride route is TBD.

Our organization typically provides traffic control, hires off-duty police officers, has an emergecny response plan and works with over 300 volunteers to ensure safe riding for our event participants and safe driving for community members on the road.
We carry insurance and insist on liability waivers signed by every participant.

Estimated Participants: 1000   Estimated Spectators: 0
Hours:
   Sun. 05/25/2014: 9 AM - 6 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 04/14/2014
We have established our ride route for 2014.

2. Date Submitted: 04/30/2014
Please find attached our insurance documents, as requested.

3. Date Submitted: 05/13/2014
For Risk Management... copy of black participant waiver. The example shown, although labeled, 2013, is the same waiver we will use for 2014.

4. Date Submitted: 05/14/2014
uploading COI for 2104

5. Date Submitted: 05/14/2014
Correct COI uploaded

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Any emergency access path of no less than 20' wide shall be maintained free & clear of all immovable objects on streets & fire apparatus roads at all times during the event. Barricades may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If barricades are used staff shall be assigned to remove the barricade should emergency fire, EMS or law enforcement travel is necessary.

Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this same permit. Contact the District at (970) 532 - 2264 for further information.

Email Berthoud Fire

CDOT

Status: Approved

Comments:

Email CDOT

City of Fort Collins

Status: Approved

Comments: City of Fort Collins special event permit in process. Awaiting certificate of insurance with alcohol endorsement.
City of Fort Collins special event permit issued.

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: Approved

Comments: A permit has also been submitted through Loveland's event permit system.

Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: Approved

Comments: Craig -

Per Captain Marone, we will staff the Hwy 257 & Hwy 14 post. Please contact Shelly Warner for an application.

Received application, CSP permit will be issued for the CO14/CO257 and US34/CR13 locations.
- Cpt. Marone 05/19/14

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Currently we have a project slated for the Route B route however the event will be completed before we start our project so no construction projects slated for either event route. If things change I will update this page.

Email Engineering

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

The Larimer County Department of Health & Environment is available to consult on food safety for the event, and on licensing provisions for vendors involving any catered food service. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

04/24/2014

Email Health

Loveland Fire

Status: Approved

Comments: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. Contact the Community Safety Divsion at (970) 962 - 2497, or www.cityofloveland.org for further information.

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 4-14-14 Application sent to area manager for review
4-28-30 - Fee worksheet emailed today. Your event is approved by our department upon receipt of signed worksheet and payment in full. Please sign the fee worksheet in upper right hand corner. Thank you.
5-13-14 signed fee worksheet returned and payment in full received. Thank you!

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.pfafireprevention.org under the permits tab.
Vendor Requirements:
All vendors must comply with the regulations set forth by the Poudre Fire Authority policy 1B-85-102. This policy has been attached to this email and should be distributed to the vendors at the event.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments: Approved by sys-admin without comment from PVH.

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments: 1. This event does not conflict with any currently planned or scheduled road maintenance or construction activities. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Town of Wellington

Status: Approved

Comments:

Email Town of Wellington

Wellington Fire

Status: Approved

Comments:

Email Wellington Fire

Windsor-Severance Fire District

Status: Approved

Comments: Approved by sys-admin without comment from Windsor-Severance Fire District.

Email Windsor-Severance Fire District

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day. And I will see you there Craig! (My boyfriend and I are participating in your event this year. Let's pray for great weather! :-)

Gael