Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 807   Event: Berthoud Fall Classic
Application Date: 01/22/2014    Event Date: 10/04/2014
Organization: Berthoiud Habitat for Humanity   Phone: 970-532-2870
Address: 157 Mountain Ave, Berthoud, CO 80513
Contact 1 Name: Duane Penny
Address: 306 Columbine Circle
Berthoud CO 80513
Email: Send email
Contact 2 Name: Matt Simon
Address: 725 Franklin Ave.
Berthoud CO 80513
Email: Send email

Event Information

Permit Type(s): County Road
The event will start and finish in Berthoud Colorado and will benefit the Berthoud Habitat for Humanity. The start and finish will be located on the grounds of Berthoud Fickel Park, located on 7th & Mountain.

It starts at Fickel Park in Berthoud, heads west around Carter Lake and then North crossing Hwy 34 and continues up to Masonville. It then heads back South on Glade Rd, crosses Hwy 34 and continues to just South of Berthoud to Co Rd 4 it then takes Co Rd 21 and heads North back to 56 where it heads East back to Fickel Park in Berthoud.


Event Description:
The Start Finish area will have a BBQ and a Beer Garden. Beer Garden will be staffed with TIPS trained pourers with a separate ID and wrist band attendant to maintain beer security. Beer garden will be fenced. Permit in Progress

Course Directors/Managers:
Event Director: Matt Simon, 303-960-9617,
Co-Event Director Duane Penny, 970-290-2220,
Base Two Course Manager: Dennis Karlin 970-430-0047,
Carter Lake Course Manager: Dan Shaver, 720-266-1863,
Emergency Coordinator: Anthony Frederick – 540-272-6477 –
Volunteer Coordinator: Tim Hardy – 970-690-4213 –
Community Coordinator: Tim Hardy – 970-690-4213 –
Policing Lea-son: Matt Simon, 303-960-9617,

Course Closes 3:00PM All riders left on course will abide by the same rules of the road as per the law.

Event Type: Bike Ride - Yellow Line Rule and all rules of the road applies.
Permit Contact: Matt Simon

Traffic Control Plan (TCP) / Marshal Plan:
For ride,
TCP Plans Consist of one route which takes place in Larimer and Boulder Counties

The Course Marshal Plan will include the CSP, Certified Traffic Personnel, Berthoud Fall Bicycle Classics Personnel and volunteers.

Medical/First Aid Plan:
Emergency medical response Berthoud Fire, Thompson Valley EMS, Local hospitals will be notified of the event date, times, route, and number of participants in advance of the ride.

Communication Plan:
Key Cellular phone numbers will be given to all volunteers, emergency and law enforcement officials. Both base’s will be staffed by Medical All support cars will be in constant communication with bases one and two. Base 1 Berthoud & Base 2 Masonville

Name/Phone# - City of Berthoud Police Contact
Mark Clancy - Larimer County Sheriffs
Rob Maron# – Colorado State Patrol, Police Contact

Safety Plan:
Riders are required to wear approved cycling helmets and apparel. Course officials will pull or remove all participants not in compliance with safety rules.

A release from liability form is required to be signed by each participant and volunteer prior to their participation in the event. Road marshals will be placed at intersections involving a turn as well as other strategic points along the route to support safety of the riders. In addition, event staff and key volunteers will be monitoring the route in several support vehicles. Event directors, key staff and volunteers will be in communication via cell phones, to ensure the safety of all riders and volunteers.

Health Plan - Food / Beverages:
Upon ride completion, participants will be provided with food in the finish area. Food provided will be provided to rider participants in compliance with all county regulations.

Port-o-lets will be 200 feet from the event area.
Hand washing station will be present.
Clean Jugs of Water will be available
Sanitary Gloves will be used and available to all personnel.
Sanitation cleaner will be available to all volunteers and riders.
Separate Volunteers will be used for recyclable program. Volunteers will keep food and recyclables separate from food area.
Food Line Minimal Contact with Food & Servers

Sanitation Plan:
Portable facilities appropriate for the number of participants to be placed at the start / finish area. Each rest stop / Masonville, Delivered October 3rd
Supplied by: SB Portable Bowl Aurora Colorado – 1.303.341.6800

Insurance Certificate:
This will be under an umbrella policy with Habitat for Humanity

The Community will be notified by a committee formed just for community notification and day of event communication with neighborhoods. Neighborhoods will be segregated into sectors to detail the impact of each neighborhood better.
Refer to Letter below:
• Community Letter: No Mail Boxes, Post Office Posting, Signs, Door to Door
• Newspapers: Berthoud Surveyor, Collegian News, Coloradoan News Paper, Wellington New Paper, North Forty, Scene Newspaper.
• Radio Regent Communication will serve as airwave media 45 days prior to event.
• Signs 4 days prior to event:
• Roadside Signage: Two weeks prior to event posted on all course routes/checked every three days to maintain signage view ability.

Goal: Notify Community and Public to significantly reduce outside traffic and allow neighborhood traffic access to the road with little to no delays.

Dedicated Community point of contact: We have a volunteer to organize execute and be the point of connection for the community to call prior and day of event for news updates and road information.
Community Coordinator will be in touch with Larimer County Sheriff’s department and Vice Versa in order to spread and eliminate caller traffic to the county.
Signage: large signs, Caution Bike ride in Progress. Placed along the ride route for vehicle traffic to be aware of ride “DETAIL PLACMENT”

Start/Finish/ Spectator/Expo/BBQ – Parking/Vendor Facilities: Berthoud’s Fickel PARK
Parking available Near Park and also at Turner Middle School.

Yellow Line Road Rolling Enclosure

The yellow line rule will be in effect with all rules of the road to be obeyed by riders.

Policing Plan:
Colorado State Patrol will be stationed at Critical intersections

1. Hwy 287 & CO-56 (for start of ride, not necessary for return segment)
2. Hwy 34 & N. Co Rd 27
3. Hwy 34 & N. Co Rd 23H

Equipment: Traffic Vest, Stop/ Caution Sign, Orange Flag, Radio.

• 1 Traffic Personnel First in line to see on coming ride,
• 2 Intersection Personnel takes lead from #1 traffic personnel.
• 3 Traffic Personnel maintains traffic from opposite direction. Radio, Vest, Stop Sign,
• 4 Single Traffic Personnel to handle T intersections and Driveways.
• 5 Police Services
• 6 Certified traffic Control

Estimated Participants: 150   Estimated Spectators: 75
   Sat. 10/04/2014: 9:00 AM - 3:00 PM


Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Intersections and fire apparatus access lanes that are blocked, shall be blocked by portable means; IE cones, road barriers, etc. Intersection and fire apparatus access lanes shall be staffed to allow for the immediate removal of barricades when approached by fire apparatus.

Email Berthoud Fire


Status: Not Reviewed Yet


Email CDOT

City of Loveland Permit Coordinator

Status: Approved

Comments: No portion of this event occurs within Loveland city limits.

Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: More Information Needed

Comments: Please submit the CSP application for your event or contact the office if you have questions.

Shelly Warner

Email Colorado State Patrol


Status: Approved

Comments: Currently we have CR 29 closed north of HWY 34 do to the flood. The route will have to use CR 27. There are no other issues with the route. If things change I will update this page.

Email Engineering


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777


Email Health

Loveland Fire

Status: Approved

Comments: Intersections and fire apparatus access lanes that are blocked, shall be blocked by portable means; IE cones, road barriers, etc. Intersection and fire apparatus access lanes shall be staffed to allow for the immediate removal of barricades when approached by fire apparatus. FM NS 073.

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 2/11/2014 Application has been forwarded to area manager for review.

3/14/14 Fee Worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.

5/6/14 signed fee worksheet and full payment recieved. Thank you!

Email Parks & Open Lands

Poudre Fire Authority

Status: Not Reviewed Yet


Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: More Information Needed

Comments: risk mgt needs:

1-copy of certificate of insurance with $1m in general liability coverage naming Larimer County as additional insured and our mailing address is 200 w. Oak st., #4000, Ft. Collins, CO 80521

2-copy of blank participant waiver that each participant will be signing (don't need to see signatures).

if you have questions, call 970-498-5963

Email Risk Management

Road & Bridge

Status: Approved

Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge


Status: Not Reviewed Yet


Email Sheriff

Thompson Valley EMS

Status: Approved


Email Thompson Valley EMS

Final Disposition


Withdrawn by applicant on 06/30/2014

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.