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ID: 807 Event: Berthoud Fall Classic Status: WITHDRAWN Application Date: 01/22/2014 Event Date: 10/04/2014 Organization: Berthoiud Habitat for Humanity Phone: 970-532-2870 Address: 157 Mountain Ave, Berthoud, CO 80513
Permit Type(s): County Road Location:
The event will start and finish in Berthoud Colorado and will benefit the Berthoud Habitat for Humanity. The start and finish will be located on the grounds of Berthoud Fickel Park, located on 7th & Mountain.
It starts at Fickel Park in Berthoud, heads west around Carter Lake and then North crossing Hwy 34 and continues up to Masonville. It then heads back South on Glade Rd, crosses Hwy 34 and continues to just South of Berthoud to Co Rd 4 it then takes Co Rd 21 and heads North back to 56 where it heads East back to Fickel Park in Berthoud.
FOR ADDITIONAL INFORMATION PLEASE SEE ATTACHED FILE
Event Description: The Start Finish area will have a BBQ and a Beer Garden. Beer Garden will be staffed with TIPS trained pourers with a separate ID and wrist band attendant to maintain beer security. Beer garden will be fenced. Permit in Progress
Course Directors/Managers: Event Director: Matt Simon, 303-960-9617, email@example.com Co-Event Director Duane Penny, 970-290-2220, firstname.lastname@example.org Base Two Course Manager: Dennis Karlin 970-430-0047, email@example.com Carter Lake Course Manager: Dan Shaver, 720-266-1863, firstname.lastname@example.org Emergency Coordinator: Anthony Frederick – 540-272-6477 – email@example.com Volunteer Coordinator: Tim Hardy – 970-690-4213 – firstname.lastname@example.org Community Coordinator: Tim Hardy – 970-690-4213 – email@example.com Policing Lea-son: Matt Simon, 303-960-9617, firstname.lastname@example.org
Course Closes 3:00PM All riders left on course will abide by the same rules of the road as per the law.
Event Type: Bike Ride - Yellow Line Rule and all rules of the road applies. Permit Contact: Matt Simon
Traffic Control Plan (TCP) / Marshal Plan: For ride, TCP Plans Consist of one route which takes place in Larimer and Boulder Counties
The Course Marshal Plan will include the CSP, Certified Traffic Personnel, Berthoud Fall Bicycle Classics Personnel and volunteers.
Medical/First Aid Plan: Emergency medical response Berthoud Fire, Thompson Valley EMS, Local hospitals will be notified of the event date, times, route, and number of participants in advance of the ride.
Communication Plan: Key Cellular phone numbers will be given to all volunteers, emergency and law enforcement officials. Both base’s will be staffed by Medical All support cars will be in constant communication with bases one and two. Base 1 Berthoud & Base 2 Masonville
Name/Phone# - City of Berthoud Police Contact Mark Clancy - Larimer County Sheriffs Rob Maron# – Colorado State Patrol, Police Contact
Safety Plan: Riders are required to wear approved cycling helmets and apparel. Course officials will pull or remove all participants not in compliance with safety rules.
A release from liability form is required to be signed by each participant and volunteer prior to their participation in the event. Road marshals will be placed at intersections involving a turn as well as other strategic points along the route to support safety of the riders. In addition, event staff and key volunteers will be monitoring the route in several support vehicles. Event directors, key staff and volunteers will be in communication via cell phones, to ensure the safety of all riders and volunteers.
Health Plan - Food / Beverages: Upon ride completion, participants will be provided with food in the finish area. Food provided will be provided to rider participants in compliance with all county regulations.
Port-o-lets will be 200 feet from the event area. Hand washing station will be present. Clean Jugs of Water will be available Sanitary Gloves will be used and available to all personnel. Sanitation cleaner will be available to all volunteers and riders. Separate Volunteers will be used for recyclable program. Volunteers will keep food and recyclables separate from food area. Food Line Minimal Contact with Food & Servers
Sanitation Plan: Portable facilities appropriate for the number of participants to be placed at the start / finish area. Each rest stop / Masonville, Delivered October 3rd Supplied by: SB Portable Bowl Aurora Colorado – 1.303.341.6800
Insurance Certificate: This will be under an umbrella policy with Habitat for Humanity
The Community will be notified by a committee formed just for community notification and day of event communication with neighborhoods. Neighborhoods will be segregated into sectors to detail the impact of each neighborhood better. Refer to Letter below: • Community Letter: No Mail Boxes, Post Office Posting, Signs, Door to Door • Newspapers: Berthoud Surveyor, Collegian News, Coloradoan News Paper, Wellington New Paper, North Forty, Scene Newspaper. • Radio Regent Communication will serve as airwave media 45 days prior to event. • Signs 4 days prior to event: • Roadside Signage: Two weeks prior to event posted on all course routes/checked every three days to maintain signage view ability.
Goal: Notify Community and Public to significantly reduce outside traffic and allow neighborhood traffic access to the road with little to no delays.
Dedicated Community point of contact: We have a volunteer to organize execute and be the point of connection for the community to call prior and day of event for news updates and road information. Community Coordinator will be in touch with Larimer County Sheriff’s department and Vice Versa in order to spread and eliminate caller traffic to the county. Signage: large signs, Caution Bike ride in Progress. Placed along the ride route for vehicle traffic to be aware of ride “DETAIL PLACMENT”
Start/Finish/ Spectator/Expo/BBQ – Parking/Vendor Facilities: Berthoud’s Fickel PARK Parking available Near Park and also at Turner Middle School.
Yellow Line Road Rolling Enclosure
The yellow line rule will be in effect with all rules of the road to be obeyed by riders.
Policing Plan: Colorado State Patrol will be stationed at Critical intersections
1. Hwy 287 & CO-56 (for start of ride, not necessary for return segment) 2. Hwy 34 & N. Co Rd 27 3. Hwy 34 & N. Co Rd 23H
• 1 Traffic Personnel First in line to see on coming ride, • 2 Intersection Personnel takes lead from #1 traffic personnel. • 3 Traffic Personnel maintains traffic from opposite direction. Radio, Vest, Stop Sign, • 4 Single Traffic Personnel to handle T intersections and Driveways. • 5 Police Services • 6 Certified traffic Control
Comments: Intersections and fire apparatus access lanes that are blocked, shall be blocked by portable means; IE cones, road barriers, etc. Intersection and fire apparatus access lanes shall be staffed to allow for the immediate removal of barricades when approached by fire apparatus.
Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.
Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:
• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.
• Service of hot coffee, tea, instant hot beverages.
• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.
• Service of whole uncut fruits and vegetables.
• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.
The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.
Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.
Doug Ryan Larimer County Department of Health and Environment (970) 498-6777 email@example.com
Comments: Intersections and fire apparatus access lanes that are blocked, shall be blocked by portable means; IE cones, road barriers, etc. Intersection and fire apparatus access lanes shall be staffed to allow for the immediate removal of barricades when approached by fire apparatus. FM NS 073.
Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.