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Special Event Permit Detail

Application Information

ID: 804   Event: IRONMAN Boulder
Status: APPROVED
Application Date: 01/14/2014    Event Date: 08/03/2014
Contact 1 Name: David Christen
Address: 3850 Frontier Ave - Suite 300
Boulder CO 80301
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: http://www.ironman.com/boulder
Location:

Southern Larimer County Roads including
Co RD 23
Co Rd 8
Co Rd 32
Co Rd 18 E
Co Rd 29
Co Rd 23
Co rd 14

None of these roads will need to be closed but will be metered with athletes getting priority through the intersections and vehicles passing in the gaps between athletes.


Description:
This is a triathlon (Swim, Bike, Run) but the only portion of the race in Larimer County is the bike portion. The bike route will originate in Boulder county and pass through Larimer County to Weld using the Carter Lake area. This is a portion of Larimer County we wanted to showcase in our event as one of the local gems in this region.

This route has already been used by other events and to make it easier on everyone we wanted to stay within that route to not re-create the wheel.

This is a race and athletes will need to pass through the roads without stopping. We will need Larimer County Sheriff's office to help meter these intersections so that we can safely cross athletes through the area. The time frame should be from 8:00 AM until 1:30 PM. The athletes will not be in a large pack but rather very spread out like an organized ride is. The athletes are required to remain single file and only pass when it is safe and within the rules. There should be no large packs riding together or side by side. We will have officials on motorcycles enforcing this.

We will also have feed zones/aid stations run by volunteers but these will be left cleaner then they were found.


Estimated Participants: 2800   Estimated Spectators: 500
Hours:
   Sun. 08/03/2014: 8:00 AM - 2:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 02/03/2014
This is a map of our course.

2. Date Submitted: 04/21/2014
Larimer County Team,

We have changed out route to avoid Carter Lake area and are submitting our new proposed route for your approval. We will have our artists draw up a new map once we get this new route approved.

I will go into more detail once the route in concept is approved and will provide a detailed plan with county Sheriff needs as well as medical coverage and the like. Without the route being approved we wont have a solid process to build a plan.

Marc Lyons and Mark Clancy have been our POC's for this route and we will work with both of them directly for the future plans for law enforcement needs and public works issues.

Thank you all for your help and patience as we work through this process. Larimer clearly has its act together and we appreciate the way you all have helped us along the way.

Dave Christen
Race Director
719.238.2358
dave.Christen@ironman.com

3. Date Submitted: 04/22/2014
Here is the COI requested from Risk Management.

4. Date Submitted: 04/22/2014
Here is the COI requested from Risk Management.

5. Date Submitted: 04/22/2014
Waivers for athletes also included.

I cannot tell you how cool this permit approval process is in Larimer. If every place was this organized and had a system like this it would be awesome!

Go Larimer County!

6. Date Submitted: 04/29/2014
Attached is the EMS Plan for our entire event.


7. Date Submitted: 04/29/2014
In Larimer County for all Emergencies we will activate the 911 system. For all non-emergent issues we will utilize our event medical staff.

Per discussion with Thompson Valley EMS.

Dave Christen

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Approved by sys-admin without comment from Berthoud Fire.

Email Berthoud Fire

CDOT

Status: Approved

Comments:

Email CDOT

Colorado State Patrol

Status: Approved

Comments: Please contact the CSP for a permit application. Thank you, Cpt. Marone 970-224-3027. 04/30/14

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Currently we have a project slated for the time period or during the event. It is the 2014 Overlay Project. CR 23, CR 8, and CR 21 are the roadways on the list of roadways going to be Overlaid this year. We will work around the event and hopefully will not cause any issues on the day of the event. We do not plan on working on Sunday.

If things change I will update this page.

Email Engineering

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

04/24/2014

Email Health

Loveland Fire

Status: Approved

Comments: An emergency apparatus access lane of 20' in width is required from main access roads and any blocked accees needs to be staffed to allow for the rapid removal of the barricades.

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 4-24-14 Application does not appear to affect areas managed by Department of Natural Resources and is approved as such.

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments: We do have planned maintenance along the proposed route(s). We are unable to guarantee that participants will entirely avoid traversing surfaces that have recently been treated. However, given the day of the week this event is scheduled for, this event should not conflict with any currently scheduled road maintenance or construction activities. At the time of the event, portions of the route(s) may traverse roads that have recently received repairs or surface maintenance. The surface maintenance techniques may include asphalt overlay, chip seal and seal coat. For purposes of coordination, the event coordinator must contact Justin Hersh, Materials Manager at 970-498-5662 thirty days prior to the event. We will coordinate our work in the area as best we can, yet no guarantees can be made. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments: please provide an EMS plan

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day.

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.