Elk in Rocky Mountain National Park
 

Special Event Permit Detail

Application Information

ID: 786   Event: Xterra Lory
Status: APPROVED
Application Date: 11/20/2013    Event Date: 05/31/2014
Organization: Without Limits Productions   Phone: 303-882-8304
Address: 13670 Via Varra, apt 216, Broomfield CO 80020
Contact 1 Name: Tony Panigutti
Address: 13670 Via Varra, Apt 216
Broomfield CO 80020
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.withoutlimits.co
Type of Event: Other
Location:
Horsetooth Reservoir

Description:
XTERRA Lory Off road triathlon
Pre-race Proposal/details
Proposed Date: Saturday May 31, 2014
Start Time: 7:45 am

Insurance/Sanctioning:

Tony & Lance Panigutti are certified USA Triathlon Organization Race Directors

Without Limits Productions LLC, has applied for Sanctioning for this event through USA Triathlon Organization, the national governing body for triathlon. As a sanctioned race, and as USAT Certified Race Directors we intend to comply with all guidelines and best practices developed by USAT, Without Limits, Lory State Park, and Horsetooth Reservoir, that are specific to this race. Insurance will be provided through the sanctioning process, and will list Lory State park, and Larimer County as additionally insured specific to this event.

1.) The First Aid/Medical plan is attached. The brief overview is that we will comply with USAT guidelines and provide 1 lifeguard for every 50 athletes in the water. The lead kayaker provided by WLP, will set up to monitor and aid any struggling swimmers on the course. Additionally all Without Limits Staff are American Red Cross certified lifeguards, first aid, CPR, and AED. Certified EMTs provided at the expense of Without Limits Productions will be on site with Ambulance and available for medical emergencies.
2.) Without Limits will provide an insurance certificate naming “Lory State Park” and “Larimer County” as additionally insured prior to the race. Insurance will be obtained through USA Triathlon Org. with the coverage limits according to the Colorado State Parks Special Activity Agreement as well as Larimer County Special Activity agreement.
3.) The Sanitation requirements and needs previously discussed and agreed upon with Lory State Park will include the park facilities/restrooms being open and available to use. Additionally WLP will provide temporary Port-o-lets at the Start/transition area, and at the finish line area at Soldier Canyon. According to the direction of Lory State Park, and the recommendation of the port-o-let rental company there will be 1 restroom unit available for every 50 athletes. These will be strategically placed with 6-8 port-o-lets at the transition/start area. Additionally Lory State Park restroom facilities are available and open for use with their permanent restrooms located at the finish area

4.) With the event being held for 4 years now there haven't been nor do we foresee any Public Safety Issues/Conflicts with other park visitors. Park entry and parking for the racers and spectators has been discussed with maximum limits in place and designated parking areas available. Park entrants will be provided with a pre-approved entry certificate. WLP will include a dashboard vehicle pass with race registration materials. Racers will place pass inside their vehicle identifying their vehicle as part of the special event. Without Limits Productions will contract Great Events Parking company to handle parking direction for the athletes, security of the transition areas, and all other areas used during the event will be the responsibility of WLP staff.
5.) Food for the athletes/spectators will be located at the finish area, and be provided by Wahoo’s Fish Taco’s Catering. Water and electrolyte drinks will also be located at the finish area. A Health Certificate will be provided to the park in the event a food vendor is utilized and it is required.
6.) Event registration is handled both online and through mail in registration forms. IMAthlete.com online registration will be used for registration. Direct registration links and downloads will be on our website www.withoutlimits.com.

Notifications:
Without Limits Productions will post a sign at the park entrance 2 weeks prior to the event to notify visitors of trail closures, event time and date. Additional signage at the Horsetooth Park entrance will be posted on the day prior to the event for notification.

We will also provide the park with flyers/brochures for advertising at the visitor center posting and distribution.

Transition Area:
The transition area will be placed near the East Valley Trail area, approximately 100-200 meters west of North Eltuck Bay in Lory State Park.

Swim course:
The swim portion of the event will take place within the Horsetooth Reservior, N. Eltuck Bay. The course length is to be set at 880 meters, delineated by large inflatable orange buoys. With the approval of Horsetooth Res. we will put in place the temporary anchors with small 6” round slalom course buoys the evening prior to the race. The morning of the race we can quickly clip on the large orange buoys.
Additional Swim Course Safety Contingency plan is attached, and can be modified to include any best practices that either Horsetooth Res. or Lory State Park have identified or would like to be included in the race plan. The Larimer County Dive Rescue team will be on hand for additional swim course safety support in addition to the normal lifeguard requirements set by USAT.

Bike Course & Run Course:
The off road bike course and run course are all held within Lory State Park and have been permitted accordingly.

Finish Area/Awards Ceremony:
The Finish area will be just inside the entrance to Soldier Canyon inside Lory State Park.




Estimated Participants: 300   Estimated Spectators: 250
Hours:
   Sat. 05/31/2014: 7:45 AM - 11 AM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 02/05/2014
Insurance Certificate for 2014 event

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

11/21/2013

Email Health

Parks & Open Lands

Status: Approved

Comments: 11/26/13 Application has been forwarded to area manager for review.

3/13/14 Fee worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.pfafireprevention.org under the permits tab.

Email Poudre Fire Authority

Risk Management

Status: Approved

Comments:

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Hi Tony,

Your special event application for Xterra Lory has been approved. Please print the permit and have it available during your event.

Good Luck with the event.

Denise

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.