Special Event Permit Detail

Application Information

ID: 769   Event: Blue Sky Trail Marathon
Status: IN REVIEW
Application Date: 10/15/2013    Event Date: 10/05/2014
Organization: Gnar Runners   Phone:
Address: 5001 Overhill Dr, Fort Collins, CO 80526
Contact 1 Name: Pete Stevenson
Address: 3117 Azalea Dr
Fort Collins CO 80526
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.blueskymarathon.com/
Type of Event: Other
Location:
Devil's Backbone Open Space,Horsetooth Mountain Open Space

Description:
The Blue Sky Marathon trail race will start and finish at the Blue Sky Trailhead.

The marathon race will start at 7am and the official course cut off will be at 3pm. (Our final 2013 runner finished at 2:08pm ahead of the cut off)

Volunteers will arrive early by 5am to direct runners to the correct parking area at the marina lot.

A full course sweep and trailhead cleanup will be completed by approximately 3:30pm.

Volunteers will be stationed at the entrance of the Blue Sky trailhead to direct parking and to prevent runners or spectators from parking along the main road. Limited parking spaces at the Blue Sky trailhead will be offered to runners arriving with a full carpool.

The marathon route will start from the Blue Sky Trailhead and will go north into Horsetooth Mountain park to complete a loop up Towers, north around Herrington, Carey Springs, and down Towers, and then south around Herrington and Stout and back down Towers. (This section was changed for the 2013 race and our online maps will be updated before the 2014 event)

After returning to the Blue Sky Trailhead, runners will continue south on the Blue Sky Trail, over Indian Summer, and into Devil's Backbone. Runners will go through the Laughing Horse and Hunter loops and will return the same way back over Indian Summer and up the Blue Sky trail to the finish.

Aid stations will be set up at the Towers/Herrington junction, Blue Sky trailhead, the north junction of Indian Summer and Blue Sky, and the south end of the access road at the junction of the Blue Sky trail. Additional course marshals will be stationed at the end of the Hunter loop.

A crossing guard volunteer will be stationed on Shoreline drive to assist runners crossing the road to and from the Soderberg trailhead.

To ensure that no runners are lost, participants are required to check in before the race start. Aid stations will track all race numbers at each check point. Runners who drop out of the race are required to notify the closest aid station captain.

Volunteers will start a final course sweep once the last runner is checked through each station.

Ham radio volunteers will be stationed at the aid stations and start/finish for direct communication during the race.

Ambulances will be available at the south end of Indian Summer and at the Start/Finish area. LCSAR volunteers may also be stationed at each aid station and may act as first responders. All emergencies and accidents will be communicated immediately to the park rangers on staff at the event. Park rangers will be the primary contact for any emergency coordination.

We will have additional port-o-potties at the start/finish area and one port-a-pottie placed in the Indian Summer loop. Additional trash and recycling containers will be set up at the start/finish area.

Water will be obtained from the available drinking water pumps at the park. Food and drink at the aid stations and start/finish area will be donated by local businesses or purchased directly from grocery stores. Post race food preparation will be handled by one of our non-profit partners.

One week prior to the event, signs will be posted at the Blue Sky, Soderberg, Devil's Backbone, and Coyote Ridge trailheads announcing the event.

Port-o-potties and trash/recycling bins will be dropped off on Friday before the event and will be picked up on Monday after the event. An equipment trailer will be dropped off at the trailhead on Saturday and will be picked up either Sunday evening or on Monday after the event.

Insurance certificates will be provided upon initial approval of our race plan.


Estimated Participants: 275   Estimated Spectators: 25
Hours:
   Sun. 10/05/2014: 5:00 AM - 3:30 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 12/28/2013
Our event waiver is attached.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

12/04/2013

Email Health

Parks & Open Lands

Status: More Information Needed

Comments: 12/2/13 Application has been forwarded to Area Manager for review
12/3/13 Fee worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
12/30/13 Signed worksheet received. Thank you.
1/6/2014 Partial payment received. Thank you.

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Risk Management

Status: Approved

Comments:

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