Special Event Permit Detail

Application Information

ID: 744   Event: Wanda's Ride for Recovery
Status: APPROVED
Application Date: 07/25/2013    Event Date: 09/28/2013
Organization: Fort Collins Cycling Club   Phone:
Address: PO Box 273427, Fort Collins, CO 80527
Contact 1 Name: Mark Mettler
Address: PO Box 68
Masonville CO 80541
Email: Send email
Contact 2 Name: Amy Ehrenberger
Address: 537 Saint Michaels Dr.
Fort Collins CO 80525
Email: Send email


Event Information

Permit Type(s): County Road
Website: http://www.fccycleclub.org
Location:
All routes begin from the parking lot near Lee's Cycles at 921 E. Harmony Dr., Fort Collins, CO. The routes take different directions and exit the parking lot on the east and west sides of the shopping center complex. The finish points for the routes is the same area where the ride began. The short route (6 mi) remains in Fort Collins, the intermediate route (23 mi) includes Fort Collins and the Boyd Lake area of Loveland, the long route (56 mi) leaves Fort Collins heads to Horsetooth Reservoir then proceeds north to Owl Canyon returning through Wellington on it's way back to Fort Collins. Maps and cue sheets are provided with exact directions for the routes.

Description:
This charity bicycle tour is sponsored by the Fort Collins Cycling Club, a non-profit organization and the proceeds will be donated to a care fund for Wanda Roche. Wanda is a cyclist from Fort Collins who was severely injured in a bicycle accident and as a result of the accident is paralyzed from the waist down.

Registration for the event will occur at both the club website and at open registration the morning of the event. The event will begin at 8am and we anticipate that it will end by 3pm. The proposed date for the ride is September 28, 2013.

We hope to have approximately 200 cyclists participating in the ride. There are 3 routes and participants can begin the ride whenever they chose after 8am and as long as they have completed the ride by 3pm. There is no mass start so as a result riders will be dispersed throughout the routes and we believe there will be limited interference with street traffic. The routes are deliberately designed to include passing parks and rest areas where bathroom facilities exist. The intent is to have no negative impact on the environment and all riders will be expected to dispose of waste properly.

Local area bicycle clubs and bicycle shops will assist in providing sag support and technical support to the cycling participants. A

Estimated Participants: 200   Estimated Spectators: 0
Hours:
   Sat. 09/28/2013: 8:00 AM - 3:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 08/22/2013
I've re-routed the middle distance ride for this charity event. See the new attached route for a 26 mile distance. The previous route has been deleted from the attachments.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Boyd Lake State Park

Status: Approved

Comments: This event will conflict with an already scheduled running event at Boyd Lake State Park and will not be approved unless times can be adjusted and agreed upon with park management.

This event no longer affects Boyd Lake State Park or the pre-existing scheduled event

Email Boyd Lake State Park

CDOT

Status: Approved

Comments: CDOT has nothing planned at this time

Email CDOT

City of Fort Collins

Status: Approved

Comments: A City of Fort Collins special event permit application will need to be submitted. It can be found at www.fcgov.com/specialevents.
City of Fort Collins special event permit issued.

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: Approved

Comments: This review was forwarded from the City of Loveland Traffic Division to the Loveland Permit Coordinator for review. A portion of the middle route is in Loveland jurisdiction. The event organizer must submit a separate event permit in Loveland before a status application can be provided. When submitting the application, please include the 'middle' route map.
The Loveland Permit link is: www.cityofloveland.org/EventPermits

Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: Approved

Comments: I spoke with Mark Mettler this morning, Mark advised the number of riders registered is 80+ and half that number is expected for the 56 mile route. Because of the low number of registered riders a CSP permit is not needed. All state laws must be followed. Captain Rob Marone 09/27/13.

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Currently we have a project slated on the 56 mile route, it is the 2013 Overlay Program. If you have any questions related to this route please call (970) 481-3845.
We plan on not paving on the weekend however that may change.

The 6 mile and 23 mile routes are clear currently of projects. If things change I will update this page.

Email Engineering

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

8/8/2013

Email Health

Loveland Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less than 20' in width shall be maintained clear of all immovable objects on streets or fire apparatus roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency vehicle travel. If road blocks are used ensure staff is available at the all times to remove road blocks or barricades should emergency vehicle travel is necessary.

Tent Permits: Any tent or canopy or air supported membrane structure greater than 700 square feet requires a permit. The application for a permit can be found at the Community Safety Division of the Loveland Fire Rescue Authority, 410 E 5th St. DC NS

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 8/6/13 Application has been forwarded to Area Manager for review.
8/7/13 Question-Will there be any designated aid stations? If so, what are the specific locations?
8/19/13 No parks locations affected.

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.pfafireprevention.org under the permits tab.
Vendor Requirements:
All vendors must comply with the regulations set forth by the Poudre Fire Authority policy 1B-85-102. This policy has been attached to this email and should be distributed to the vendors at the event.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments: Approved by System Admin without comments from PVH.

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. However, at the time of the event, portions of the route(s) may traverse roads that have recently, or are then, currently undergoing surface maintenance. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Town of Wellington

Status: Approved

Comments: Approved by system admin, without comments from the Town of Wellington.

Email Town of Wellington

Wellington Fire

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2009 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.wfpd.org under the Fire prevention tab.

Email Wellington Fire

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day! Enjoy!