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Special Event Permit Detail

Application Information

ID: 711   Event: Larimer County Pro Challenge Experience Ride
Status: APPROVED
Application Date: 05/03/2013    Event Date: 08/11/2013
Contact 1 Name: Chris Johnson
Address: 5290 Arena Circle
Loveland CO 80538
Email: Send email
Contact 2 Name: Tony Panigutti
Address:

Email: Send email


Event Information

Permit Type(s): County Road
Location:
this is a non competitive cycling event that will stage start and finish at New Belgium Brewery in Fort Collins. It will be run on county roads and state highways north and West of Fort Collins

Description:
this event will feature 3 routes 108 miles, 50 miles, and 32 miles

108
http://goo.gl/maps/0N9dJ

50:
http://goo.gl/maps/71rLe

32
http://goo.gl/maps/NsVwz

we will provide a number of feed and support zones along the route, exact number and placement TBD.

Estimated Participants: 500   Estimated Spectators: 200
Hours:
   Sun. 08/11/2013: 6 AM - 6 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 05/03/2013
First draft of traffic control plan, turn by turn for 108 mile course only.

2. Date Submitted: 06/14/2013
Operations plan, communications plan, parking plan, medical plan, trash/recycling plan, course maps, parking plan/maps uploaded. Once we receive insurance certs I will upload those along with the rider waivers and necessary traffic plans

3. Date Submitted: 07/03/2013
Rider Waiver

4. Date Submitted: 07/24/2013
Medical & communications plan
Aid Station locations plan

5. Date Submitted: 08/05/2013
Larimer County Certificate of Insurance
All other permits have been filed with the City of Ft. Collins, and Colorado State Patrol. Robert Montoya has communicated with and fulfilled the EMS requirements with all the various medical agencies.

6. Date Submitted: 08/06/2013
Medical and Communications plan attached

7. Date Submitted: 08/08/2013
approved City of Ft. Collins Permit and Colorado State Patrol

8. Date Submitted: 08/08/2013
The routes have been revised to increase rider safety. Please note that you may have to cut and paste the link(s) into a new browser.

Heres the new 108 mile course:

http://www.mapmyride.com/us/fort-collins-co/lcpce-pro-108-route-214054467

(this is essentially the recommended route i received from CSP yesterday).

here's the new 50 mile course:

http://www.mapmyride.com/us/fort-collins-co/lcpce-challenge-52-route-214056051

Heres the new 30 mile course:

http://www.mapmyride.com/us/fort-collins-co/lcpce-experience-32-route-214057647


Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

CDOT

Status: Approved

Comments: No maintenance planed at this time.

Email CDOT

City of Fort Collins

Status: Approved

Comments: Please submit a Special Event Permit application to the City of Fort Collins.
City of Fort Collins permit issued.

Email City of Fort Collins

Colorado State Patrol

Status: Approved

Comments: 8/7/13
Captain Marone

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Currently we don't have any conflicts with any of the three event routes however we will be Overlaying roadways in the area. We don't plan on paving on the day of the event however things may change. CR 76 from CR 15 to CR 17 is one of the roadways on the Overlay list. Please Contact Marc Lyons at (970) 498-5709 if you have any questions on this years Overlay and which roadways being impacted.

Email Engineering

Glacier View Fire Department

Status: Approved

Comments: Approved by system Admin without comment from Glacier View Fire Dept.

Email Glacier View Fire Department

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

7/1/2013

Email Health

Loveland Fire

Status: Approved

Comments: Loveland Fire should not have been added as an approval authority. (Ride is not in their jurisdiction.)

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 6/28/13 Sent to Area Manager for review
6/28/13 No fee worksheet, Area Manager approved

Email Parks & Open Lands

Poudre Canyon Fire District

Status: Approved

Comments: What do you have in place for EMS in the Canyon? And Aid Stations?
Tony

Based on conversation with Clay Young with PVH and Poudre Canyon's available resources we will approve. Remember, commo is real spotty in the upper canyon and your mobile HAM operators will be the only way to communicate

Email Poudre Canyon Fire District

Poudre Fire Authority

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.pfafireprevention.org under the permits tab.
Vendor Requirements:
All vendors must comply with the regulations set forth by the Poudre Fire Authority policy 1B-85-102. This policy has been attached to this email and should be distributed to the vendors at the event.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:

Email Risk Management

Rist Canyon Fire

Status: Approved

Comments: This ride does not include RCVFD's response area.
My only concern is regarding the continual flooding that we have been seeing there is real potential for issues on 14 in High Park Burn area. I would encourage the planners to consider what they will do if CO14 closes. Note - Rist Canyon has typically closed concurrently with 14, so it is not a good alternate route.

Email Rist Canyon Fire

Road & Bridge

Status: Approved

Comments: Per our previous review, we do have planned maintenance along the proposed route(s). We are unable to guarantee that participants will entirely avoid traversing surfaces that have recently been treated. However, given the day of the week this event is scheduled for, this event should not conflict with any currently scheduled road maintenance or construction activities. At the time of the event, portions of the route(s) may traverse roads that have recently received repairs or surface maintenance. The surface maintenance techniques may include asphalt overlay, chip seal and seal coat. For purposes of coordination, the event coordinator must contact Justin Hersh, Materials Manager at 970-498-5662 thirty days prior to the event. We will coordinate our work in the area as best we can, yet no guarantees can be made. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Wellington Fire

Status: Approved

Comments: What plans/resources are in place for special event EMS? Coordination plans with Wellington Fire in the event of an emergency.

Email Wellington Fire

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day.

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.