Special Event Permit Detail

Application Information

ID: 639   Event: Tour de CUre Colorado
Status: APPROVED
Application Date: 12/11/2012    Event Date: 08/17/2013
Organization: American Diabetes Association   Phone: 7208551102
Address: 2460 W 26th Ave ste 500C
Contact 1 Name: Dale Hentzell
Address: 2460 W 26th Ave ste 500C
denver CO 80211
Email: Send email
Contact 2 Name: Kelly Jackson
Address: 2460 W 26th Ave ste 500C
denver CO 80211
Email: Send email


Event Information

Permit Type(s): County Road
Website: http://www.diabetes.org/coloradotourdecure
Location:
The event will follow same route as years past. Our 100 mile and 100 Kilometer routes travel through Carter Lake and on Larimer County Roads. The 100 Mile route travels through Glen Haven and returns just before Estes Park.

Description:
The Tour de Cure Colorado is a one day non-competitive cycling event that raises critical funds for the American Diabetes Association. We are entering our 14th year of the event and the date will be August 17, 2013. Last year’s event (2012) raised just under $900,000.

The ride begins at the Boulder County Fairgrounds and continues along various roads up through Estes Park and back. (Estes Park is for the 100 mile route only). The 100 mile ride departs Longmont at 6 a.m., the 100k ride departs at 7 a.m., the 50k ride departs at 10 a.m. and the 20k ride departs at 11 a.m.

This year we are expecting 2000 participants who will be divided fairly evenly amongst our 4 different routes. The distances are 20k, which is on the Longmont Green Belt System, 50K, 100K, and 100 miles. Please refer to maps for route specifics.

Safety, Communications and Emergency Plans

All riders sign a waiver and will be briefed multiple times throughout the months leading up to the ride about bicycle safety and Tour de Cure safety protocol. These specifics will be posted in the near future on diabetes.org/tour.

We will have 10-13 Support and Gear vehicles traveling the route to assist riders and will have supplies and can also provide transportation for riders, as well as 10-15 Goldwing / Motorcycle riders patrolling the course. State Patrol will be in charge of major traffic control, we will be coordinating with Captain Bellinger.

We will have ham radio operators in all SAG vehicles, at all rest stops and stationed at the event headquarters in Longmont. There are 13 rest stops in total spread approximately 10 miles apart along the various routes. Each rest stop is provided with adequate trash receptacles and portable restrooms. S&B Portable Restrooms is our contracted company to handle both the rest room and trash pickup. We also perform a thorough sweep of the route as the event closes down and retrieve all supplies and additional waste.

Rest stops, ham operators, medical volunteers, SAG drivers, Goldwings and headquarters dispatch will have a contact list of all emergency services as they relate to route jurisdiction areas. These emergency responders will be contacted at least 14 days prior to the event to alert them. All riders will be instructed to call 911 in the case of a severe emergency, and will be given a direct line to the Tour HQ area in the event they need to contact dispatch.


Estimated Participants: 2000   Estimated Spectators: 0
Hours:
   Sat. 08/17/2013: 6:00 AM - 4:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 01/08/2013
added insurance document below

2. Date Submitted: 03/14/2013
There wil just be information tables with water and snacks at rest stop station.

3. Date Submitted: 03/22/2013
revised insurance documents attached

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Please ensure all traffic lanes are maintaned with a 20' width and that personel are available to move/remove any barricades that may be utilized.

Email Berthoud Fire

Building

Status: Approved

Comments: At the rest stops, will there be information tables only, or temporary structures that might require a building permit? Temporary structures require a building permit if they exceed 120 sq. ft. and are intended for use by 10 or more persons.

APPROVED BASED ON ADDITIONAL INFORMATION RECEIVED - TABLES/CHAIRS ONLY, NO STRUCTURES.

Email Building

CDOT

Status: Approved

Comments:

Email CDOT

City of Loveland Permit Coordinator

Status: Approved

Comments: Approved by system admin, without comment from the City of Loveland Engineering.

Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: Approved

Comments:

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Currently we don't have any projects that are in conflict with this event. If things change I will update this page.

Email Engineering

Estes Fire

Status: Approved

Comments: Approved by system admin, without comment from Estes Fire.

Email Estes Fire

Estes Police

Status: Approved

Comments: Please correspond with Sergeant Corey Pass cpass@estes.org

Thank you

Email Estes Police

Glen Haven Fire Department

Status: Approved

Comments:

Email Glen Haven Fire Department

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

03/01/2013

Email Health

Loveland Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less than 20' in width shall be maintained clear of all immovable objects on streets or fire apparatus roads at all times during the event. Road blocks may be placed on public streets to prevent traffic crossing, but cannot block emergency vehicle travel. If road blocks are used ensure staff is available to remove road blocks or barricades should emergency vehicle travel is necessary (2006 International Fire Code, Section 503.1). Should a need for emergency service assistance be required within the Fire Authority boundaries, Loveland Fire will utilize the Incident Command System, and ask for all participants to work within the the command structure that is created as the authority having jurisdiction, (this is typical within all fire districts and jurisdictions following the National Incident Management System). Have great event! NSparks Fire Marshal

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 1/16/13: Application has been forwarded to area manager
1/30/13: Fee Worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
6/21/13 TWO EVENT NUMBERS FOR ONE EVENT 639 & 640
6/21/13 use only #639 to update
8/5/13 Approved

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. However, at the time of the event, portions of the route(s) may traverse roads that have recently, or are then, currently undergoing surface maintenance. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day.