Special Event Permit Detail

Application Information

ID: 613   Event: Colorado Run Half Marathon and Relay
Status: APPROVED
Application Date: 09/22/2012    Event Date: 09/02/2013
Organization: Northern Colorado Running Foundation   Phone: 970-310-3640
Address: 2720 Council Tree Ave Fort Collins CO 80525
Contact 1 Name: Steve Cathcart
Address: 1433 Sailcrest Ct
Fort Collins CO 80526
Email: Send email
Contact 2 Name: Brad Pace
Address: 1600 CedarWood Dr
Fort Collins CO 80526
Email: Send email


Event Information

Permit Type(s): County Road
Location:
35th Annual Colorado Run 10k/5k changing venue for Labor Day 2013
Save the date. TC, Course Maps and all info. to come...
Preliminary route: Start CLP Middle School, onto Cty bike path to Lyons Park, SW bike lane of Overland Trail to FC City Spring Canyon Park, East on Spring Creek trail, finish at local Health Club
Including a 2 person relay with exchange point near Hughes Stadium

Description:
Running/Walking Event 35th Annual Colorado Run

Estimated Participants: 500   Estimated Spectators: 30
Hours:
   Mon. 09/02/2013: 5:00 AM - 8:00 AM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 10/22/2012
Insurance
Participant Waiver

2. Date Submitted: 05/07/2013
Half Map: Cross over Laporte Ave to West Side Overland Trail shoulder to Hughes gate 2, around Hughes, back out gate 2 onto Overland shoulder South to Cottonwood/Spring Canyon Park. FC parks has approved route from Overland Trail South, Spring Canyon Park, Spring Creek trail to Fort Collins Club.

Sorry, new cool event combining Crossroads Half Marathon and Colorado Run.

Thanks!
Steve

3. Date Submitted: 07/30/2013
See attachment for correct insurance.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

City of Fort Collins

Status: Approved

Comments: Special event permit application for city has been received and is in the process. We are currently waiting for the certificate of insurance.
City special event permit has been issued.

Email City of Fort Collins

Engineering

Status: Approved

Comments: Currently we do not have any construction projects slated for or around the event route. If things change I will update this page.

Email Engineering

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

5/14/2013

Email Health

Parks & Open Lands

Status: Approved

Comments: 5/8/13: This event does not affect any parks or open spaces

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.pfafireprevention.org under the permits tab.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments: 6. We do have planned maintenance along the proposed route(s). We are unable to guarantee that participants will entirely avoid traversing surfaces that have recently been treated. However, given the day of the week this event is scheduled for, this event should not conflict with any currently scheduled road maintenance or construction activities. At the time of the event, portions of the route(s) may traverse roads that have recently received repairs or surface maintenance. The surface maintenance techniques may include asphalt overlay, chip seal and seal coat. For purposes of coordination, the event coordinator must contact Justin Hersh, Materials Manager at 970-498-5662 thirty days prior to the event. We will coordinate our work in the area as best we can, yet no guarantees can be made. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments: Please provide an Emergency Communications Plan which outlines how medical/fire/law enforcement will be contacted, if necessary. Also, please provide the name and cell phone number of a safety officer. This person will be responsible for ensuring that medical/fire/law enforcement is notified in the event of an emergency. This person should be available during the entire event in case we need to reach someone at the event.

Thank you,

Mark Clancy
Larimer County Sheriff's Office
970-619-4045

Email Sheriff

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day.