Sales Tax Administrator
Directs the daily operations of the County sales and use tax program. Performs, records, and reports on the financial activities related to sales and use tax including administration, budget, auditing, licensing of businesses, and related functions. Oversees the selection, supervision, and evaluation of staff. Performs a wide variety of administrative and managerial tasks providing professional assistance to the Finance Department. Performs professional level research and analysis.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
- Receives general supervision from Financial Services Division Director.
- Exercises direct supervision over departmental support staff.
- Administer County sales tax program; distribute funds to internal and external customers; perform monthly analysis on sales and use tax; maintain sales tax database; work with the Finance Director to resolve disputes that arise from tax related issues.
- Provide direct supervision of departmental support staff including overseeing completion of tasks and projects, evaluating of performance, and resolving pervasive and complex personnel problems.
- Review, interpret, analyze, and apply state guidelines, regulations, and statutes as they pertain to the sales tax program.
- Investigate County vendors for compliance of state and local tax regulations.
- Answer questions, respond to requests, and resolve complaints about sales tax from both internal and external customers.
- Perform accounting activities; prepare applicable tax reports for management and auditors; research and respond to issues and inquires; conduct financial analysis.
- Audit incoming project cost reports; verify contractor's payments and refund using current software.
- Work with the County Attorney to develop sales and use tax policies and procedures in accordance with state guidelines, regulations, and statutes.
- Manage sales and use tax funds; authorize tax refunds; prepare deposits for tax payments; enforce compliance of project cost reports.
- Conduct spontaneous inspections of County business to ensure sales tax license compliance.
- Evaluate and monitor the sales tax program procedures for greater efficiency and accuracy; act as a liaison to the central accounting, data processing, and personnel functions.
- Develop and manage the budget for the County's sales and use tax program including forecasting revenue and distributions to County departments and other entities; review and approve expenditures.
- Investigate, interpret, analyze, and prepare recommendations in relation to proposals for new programs and services.
- Plan, organize, and direct organizational and administrative programs; research, analyze, and coordinate projects.
- Teach classes and provide guidance and information to businesses and the public regarding State and local tax requirements.
- Perform back-up procedures of Payroll Representative.
- Oversee division-wide resources such as vehicles and equipment.
- Represent the department and/or County in interdepartmental, interagency, community, and professional meetings as required.
- Serve as a member of division's management team; review and resolve internal issues; develop and implement strategic direction for the organization; attend County meetings to represent the division.
- Perform administrative projects as directed by the Financial Services Division Director.
- Perform other duties as appropriate or necessary for performance of the job.
Knowledge, Skills, & Abilties:
- Principles, practices, and objectives as related to organizations in a public administration program.
- Research techniques, sources and availability of information, and methods of report presentation.
- Read and comprehend department and County rules, regulations, policies, procedures, and standard operation procedures.
- Federal, state, and local laws, rules, and regulations pertaining to sales tax administration.
- Principles and practices of public relations, budget analysis, accounting, data, processing systems, or personnel management.
- Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
- Modern office practices and procedures.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.
- Communicate clearly and concisely, both verbally and in writing.
- Properly interpret and make decisions in accordance with laws, regulations, and policies.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Three years of experience in a directly related field or in the performance of similar duties and responsibilities working in government accounting.
- Equivalent to a Bachelor's degree from an accredited college or university with major coursework in Accounting, Business Administration, or a related field.