The Facility Planner has a lead role in procurement, small and medium sized project management, move coordination, CAFM administration, furniture and equipment replacement plan administrator, and furniture and equipment, replacement, inventory and repair management. The Facility Planner acts in a team role for document and library resources management and preparation of summary documents, future planning, and real estate.
After Hours Activity: May provide after hours guidance and support to consultants, vendors and internal staff as a part of move coordination, and furniture installation. Meet with contracted services after hours to review scope of work, inspect completed work, and provide property access in secured areas.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
- Receives general supervision from the Facility Planning and Real Estate Group manager.
- Exercises no direct supervision.
- May exercise indirect supervision of interns, consultants, contractors and vendors.
- Participate in various accounting and budget activities: including initiating purchase orders, approving accounts payable, preparing detail and summary reports, and analyze and monitor expenditures.
- Prepare project budgets and monitor expenditures.
PROJECT MANAGEMENT/OVERSIGHT: SMALL AND MEDIUM SIZED PROJECTS
- Research, specify, and procure furniture, signage, artwork, window coverings, building decorations, equipment, repairs, moving services, installation services; and tracks order completion, receive items, approve invoices; and prepare bid requests and coordinate with the Purchasing Department through the entire procurement process.
- Prepare detailed project plans; define goals, scope, budget, schedule, resources needed, prioritize tasks.
- Develop and monitor progress per schedule, budget and risk management strategies; document changes in scope and budget; prepare progress reports.
- Review consultant prepared documents for compliance with the program requirements and design intent.
- Coordinate the design document review process with clients and all County entities, such as information management systems, security, facilities operations, and risk management. Integrate and coordinate diverse teams of internal staff, consultants, contractors, and vendors to complete projects.
- Provide guidance and documents to internal and external team members who participate in the project implementation and move coordination process.
- Prepare project status reports for management.
- Receive and analyze requests for space modifications.
- Meet with clients to determine requirements.
- Develop detailed space program documents for projects.
- Design interior space plan options based on space program requirements and gain client approval on best solution.
- Identify furniture needed and equipment locations; provide notes identifying scope of space modifications; select finishes.
- Provide this information to design consultants and coordinate between the client and the consultants during the preparation of design and construction documents.
- Coordinate the document review process.
- Develop phasing plans and schedule for facility moves.
- Develop detailed design drawings, specifications for furniture and equipment, and installation plans for furniture.
- Develop design and specifications for interior architectural finishes.
- Apply the County ergonomic and space utilization standards to interior design and furniture specification.
- Collaborate with the Risk Management ergonomist in the development and implementation of workplace reconfigurations.
- Initial planning, documentation, resource scheduling, procurement of movers and installers and other support services, temporary signage, oversight of installation and move vendors, quality control checks and coordination of changes, project close out.
- Provide first level operational support to the system.
- Responsible for data input and updates for space, staff location and building addresses; maintain the system's data tables for security, license & work groups; provide first level operational support to the system & escalate service requests for adding/changing functionality of the system; provide training.
- Gather information, prepares and updates spread sheet analysis of future cost by item type, and prepares the estimate of annual funding requirements, and report on actual expenditures.
- Manage the inventory of stored furniture components and reallocation of same to current projects.
- Receive and evaluate request, determine solution: replace or repair, place orders for parts or replacement, initiate service requests to internal and external services, close out requests.
- Collaborate in the comparative analysis of future facilities project options (impact scenarios); and in the development of project scope definition documents such as space programs, budgets, schedule, resource requirements.
- Prepare presentation documents as necessary.
- Collaborate in the development of detailed criteria for site selection including detailed building requirements such as size, space program requirements, location characteristics, quantity of parking, for real estate search.
- Evaluate and select space to meet these criteria.
Knowledge, Skills, & Abilities:
- Responsible for document and library resource management, and preparation of summary documents.
- Perform other duties as assigned or necessary for performance of the job.
- Furniture procurement, specification, and installation.
- Relocation planning, scheduling, implementation and problem solving.
- Data management, procurement, project planning and financial management.
- Contracting with vendors for furniture installation and relocation services.
- Governmental use of rules, regulations, policies, procedures, and standards operation procedures.
- Routine software and business applications, including but not limited to, word processing, spreadsheets, presentation software, databases, financial management, work order tracking and data management software used to manage work requests, flow charts and presentations
- Basic drafting principles, use of AutoCAD, and CAFM, basic design principles, basic ergonomic design principals, basic space planning.
- Signage, artwork and decoration selection and installation.
- File and library resource management
- Work independently and prioritize daily and weekly project activities.
- Effectively coordinate vendor activities.
- Systems administration for Computer Aided Facilities Management (CAFM) System.
- Read architectural floor plans.
- Visualize 3-dimensional space with objects which are stationary and moving, that people use as part of their work processes.
- Develop documents that define existing conditions and modifications.
- Use AutoCAD version 2007 at a basic level.
- Listen and communicate clearly and concisely, both verbally and in writing,
- Prepare reports, correspondence, and meeting minutes.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Equivalent to a bachelor's degree from an accredited college or university with major coursework in Architecture, Interior Design, or a related field.
- Two years of experience in a directly related field or in the performance of similar duties and responsibilities.
- Possession of, or ability to obtain, a valid Colorado Driver's License.I>
MOVEMENT: Frequently - 2 ½ to 5 ½ hours/day:
- LIGHT - Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Physical demands are in excess of those of sedentary work. Light work usually requires walking or standing to a significant degree.
- CLIMBING - Ascending or descending using feet and legs and/or hands and arms. Body agility is emphasized.
- BALANCING - Maintaining body equilibrium to prevent falling on narrow, slippery, or erratically moving surfaces; or maintaining body equilibrium when performing feats of agility.
- STOOPING - Bending body downward and forward. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
- KNEELING - Bending legs at knees to come to rest on knee or knees.
- CROUCHING - Bending body downward and for-ward by bending legs and spine.
- CRAWLING - Moving about on hands and knees or hands and feet.
- REACHING - Extending hand(s) and arm(s) in any direction.
- HANDLING - Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand.
- FINGERING - Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.
- FEELING - Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips.
ENVIRONMENTAL CONDITIONS AND PHYSICAL SURROUNDINGS - EXPOSURE Occasionally - 1/4 to 2 1/2 hours/day:
- Standard Office Environment
- Occasional Field Work Environment
- EXPOSURE TO WEATHER - Exposure to hot, cold, wet, humid, or windy conditions caused by the weather.
- EXTREME COLD - Exposure to non weather-related cold temperatures.
- EXTREME HEAT - Exposure to non weather-related hot temperatures.
- WET AND/OR HUMID - Contact with water or other liquids; or exposure to non weather-related humid conditions.
- NOISE - Exposure to constant or intermittent sounds or a pitch or level sufficient to cause mark ed distraction or possible hearing loss.
- VIBRATION - Exposure to a shaking object or surface. This factor is rated important when vibration causes a strain on the body or extremities.
- ATMOSPHERIC CONDITIONS - Exposure to conditions such as fumes, noxious odors, dusts, mists, gases, and poor ventilation that affect the respiratory system, eyes or, the skin.
- CONFINED/RESTRICTED WORKING ENVIRONMENT - Work is performed in a closed or locked facility providing safety and security for clients, inmates, or fellow workers.
- PLATFORM FOR MOVEMENT - Work requires walking on uneven surfaces, climbing or working on ladders, scaffolds or heavy equipment.