Election Admin Technician
Administers all election related supply ordering, accounting, invoicing, and all entity election billing and receipt of funds. Acts as point of contact for recruiting all temporary election workers and election judges, administering appropriate Oath of Office, and runs Colorado Bureau of Investigations checks on all employees as needed. Creates training schedules and reserves rooms for all election functions. Maintains office equipment, postage accounts, and works with vendors. Processes employee timesheets, reserves vehicles, and maintains a petty cash account.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general supervision from the Elections Operations Manager.
- Exercises direct supervision of any temporary election workers on special projects.Administer state and federal election laws to provide successful voting experiences for staff and the public.
- Review, analyze, and explain election statutes and rules.
- Administer all election related supply ordering, accounting, and invoicing; track charges to correct budget.
- Maintain budget files for use by the Election Operations Manager and Distribution Center Manager.
- Maintain the lead point of contact for recruiting all temporary election workers and election judges; assist with employment documentation; maintain the election judge database.
- Create and maintain a new employee's checklist for employment practices.
- Administer appropriate Oath of Office depending on type of election worker; file oaths for election cycle.
- Run Colorado Bureau of Investigations background checks on all election workers pursuant to Colorado Revised Statutes; maintain confidential files of all background checks.
- Create, in conjunction with all interested parties, training schedules for all election workers.
- Reserve rooms for all election functions including testing, auditing, training, ballot packing, equipment deployment, and conferences.
- Assist other election personnel with projects as needed.
- Process all entity election billing and receipt of funds.
- Maintain all election specific paperwork and process paperwork under the statutory retention period.
- Maintain office equipment and maintenance contracts.
- Process all vendor contracts and negotiate with contractors.
- Process all employee and temporary employee timesheets in a timely manner.
- Assist with vehicle reservations at election time.
- Maintain postage accounts on all post office permits, the Neopost machine, and the Pitney Bowes machine.
- Maintain a petty cash account.
- Work closely with the Clerk's Administrative Office for timely, accurate processing of all paperwork.
- Assist with voter registration functions as needed.
- Assist with re-precincting projects as needed.
- Assist with petition projects as needed.
- Work in any Clerk and Recorder department when necessary.
- Perform other duties as appropriate or necessary for performance of the job.
- Principles, practices and objectives as related to organizations in public administration.
- Principles, practices and objectives as related to the Clerk and Recorder.
- General accounting practices/principles.
- Principles, practices and objectives as related to office procedures.
- Colorado Revised Statutes, Title 1, election laws and other relevant statutory references to the election process; Secretary of State Rules and regulations as directed by statute; Federal election laws as applicable including, but not limited to, The Help America Vote Act of 2002 and the National Voting Rights Act of 1993.
- Read and comprehend department and County rules, regulations, policies, procedures, and standard operation procedures.
- Principles and best practices of elections, project management, public relations, and personnel management.
- Supervisory principles, procedures, and methods including selection, training, discipline and evaluation.
- Routine software and business applications including, but not limited to, voter registration, election management, word processing, spreadsheets, layouts, scheduling, project management, and databases.
- Communicate clearly and concisely, both verbally and in writing.
- Read and interpret statutes.
- Properly interpret and make decision in accordance with laws, regulations, and policies.
- Must be available to work evenings, weekends, and some holidays.
- The elections process is extremely complex and requires accuracy and detailed attention. Stress is most definitely a factor in this position.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- One year of administrative experience in the elections area or in the performance of similar duties and responsibilities.
- Associate's Degree from an accredited college or university in Public Administration, Business Administration, or a related field.
- Possession of, or ability to obtain, voter's registration in State of Colorado and Larimer County.
- Possession of, or ability to obtain in the next two years, a Colorado State Election Certification.
- Possession of, or ability to obtain, a valid Colorado Driver's License.
- Maintain continuing education hours annually or as required.
- Lift ballot boxes and cases weighing up to 32 pounds from floor level to 60 inches above floor level.
- Carry up to 32 pounds from a cart to a vehicle.
- Push and/or pull with up to 25 pounds of force.
- Stand and/or walk for up to eight hours during quality control tasks.