Admin Services Director - Health
Plans, coordinates, and directs the administrative functions of the Department of Health and Environment including fiscal and budget administration, accounting and purchasing, personnel management, information systems/services, facilities management, central cashiering, and vital statistics. Develops and implements policy as a member of the department's management team.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general guidance from the Public Health Administrator.
- Exercises direct and indirect supervision over Adminstrative Division employees.
- Provide direct and indirect supervision through subordinate supervisors of all positions, employees, and functions within the Administrative and Business Management Division; provide broad direction, oversee policy and procedure standards, and evaluate performance of supervisors, direct reports, and operations; conduct second-level review of performance evaluation; resolve pervasive and complex personnel problems.
- Serve as a member of the department's management team; review and resolve internal issues; participate in the development and implementation of policies and strategic direction for the department.
- Develop and manage the department budget in conjunction with the Public Health Administrator and Department Directors; review and approve expenditures.
- Prepare cost analyses and research ways to reduce costs and maximize reimbursement for services provided; direct disbursement of funds and deposit of revenues.
- Develop, negotiate, interpret, and administer complex contracts related to local, state, and federal funds for Public Health Department programs; monitor fiscal expenditures of grants and prepare fiscal budget reports.
- Provide consultation regarding budget, personnel, and administrative matters to managers and supervisors; assist in problem resolution regarding budget and staffing resources.
- Direct the annual audit process performed internally by appropriate accounting and management information systems personnel; prepare and submit annual financial and operating reports to a variety of governmental agencies, including the County and state.
- Oversee the purchasing functions which include coordination of purchasing requests, working with the Purchasing Department as needed to prepare specifications and obtain bids for equipment, services, and supply needs, and when required, obtain approval from County administration.
- Supervise the department billing systems and cashiering functions.
- Direct and supervise the Department's personnel and payroll functions; assist staff with hiring, position reviews, and interpretation of personnel policies and procedures; act as a liaison with the Human Resources Department; oversee management of department personnel files and records; maintain the Department time and effort system for payroll records.
- Direct and supervise the Department's information systems and personnel; review computer software/hardware and system improvement needs identified by staff; assist program staff with design of systems to track data, statistical interpretation, and presentation of data for monitoring progress and effectiveness of programs.
- Manage Department equipment and facility inventory and assets including cost-efficient procurement and maintenance; review needs and recommend replacement; negotiate with Department, County, state, and vendors as needed.
- Supervise the vital statistics functions; ensure state policies and procedures are adhered to in the preparation and distribution of birth and death certificates.
- Prepare detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed.
- Interpret and apply Department policies and procedures; assist staff in meeting compliance standards; monitor changes in applicable laws, rules, and regulations and inform staff of same.
- Act as a liaison between the Department and other County departments, local health departments, and collateral agencies.
- Prepare and present, or assist the Public Health Administrator in presenting, information to County Commissioners and the Board of Health concerning issues and requests related to the operations of the Public Health Department.
- May assume supervisor duties for the Public Health Administrator on a temporary basis and as assigned.
- Participate in various committees and boards related to program activities and responsibilities.
- May participate in emergency preparedness and response activities.
- Perform other duties as appropriate or necessary for performance of the job.
- Fundamental accounting practices and methods including financial reporting, accounts payable, accounts receivable, payroll, and general ledger accounts.
- Scope and application of laws and regulations pertaining to public health programs.
- Budget management and resource allocation according to governmental standards and procedures.
- Principals and practices of grant and contract development, negotiation, and administration.
- Leadership methods and management skills.
- Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
- Advanced software and business applications, including but not limited to, word processing, spreadsheets, presentation software, and databases.
- Develop, implement, and administer a multi-program, complex, federal and state-funded, county-operated Public Health department budget.
- Read and comprehend department and County rules, regulations, policies, and standard operating procedures.
- Interpret and implement federal, state, and County laws, rules, and regulations.
- Review and analyze organizational and administrative problems and develop policy and procedure recommendations.
- Collect, analyze, and present statistical and technical data.
- Negotiate and manage contracts and budgets.
- Communicate clearly and concisely, both verbally and in writing including effective public speaking to groups of varied interests and backgrounds.
- Supervise and mentor professional and support staff in a productive and positive manner.
- Maintain sensitive and confidential information.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Five years of progressively responsible experience in personnel management, budget development and administration, or a directly related field or in the performance of similar duties and responsibilities including supervisory experience.
- Equivalent to a master's degree from an accredited college or university with major coursework in public health, public health administration, business or public administration, or a related field.
- Possession of, or ability to obtain, a valid Colorado Driver's License.