Accounting Operations Supervisor
Supervise the daily functions of the accounting operations staff. Performs a variety of complex and professional accounting operations processes requiring the application of general accounting theory. Creates and maintains financial records involving daily accounting operations and balancing. Performs professional level research and analysis.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
- Receives general guidance from the Financial Systems Administrator.
- Exercises direct and indirect supervision over assigned functio(s) and personnel.
- Exercise direct, first-level supervision of positions, employees, operations, and activities within the accounting operations function; may include coordinating staff training, assigning and reviewing work, participating in the interview and selection process, making recommendations impacting pay, status, and disciplinary action, evaluating performance independently or in conjunction with a higher-level supervisor/manager, and approving time off.
- Maintain the financial management system as it pertains to accounting operations; work with technical staff to implement interfaces from other systems.
- Monitor accounts payable warrant processes and Human Services warrants; generate warrants; void and reissue warrants; research and cancel outdated and/or uncleared warrants; notify departments of actions taken, issues, and procedures.
- Oversee daily accounting operations functions including the imaging of all departments' accounts payable documentations to insure they are properly imaged and available through the financial management system.
- Prepare and process daily, monthly, and annual reconciliation and closing of accounts payable and other assigned functions; create automated processes for accounts payable; generate and distribute month end reports for County departments
- Verify and process daily deposits for County Departments.
- Develop and teach accounts payable classes for other County personnel.
- Verify and reconcile biweekly payroll transactions and subsequent corrections; generate payroll reports.
- Prepare, verify, and enter departmental journal entries and inter-departmental transfers; process electronic fund transfers.
- Enter and balance accounts receivable/accounts payable recaps.
- Maintain and update vendor files including the determination if vendor payments are reportable annually to the Internal Revenue Service.
- Administer the Internal Operating Procedures for accounting operations. Review and modify procedures.
- Generate and reconcile monthly warrant reports for payroll clearing and warrant clearing.
- Communicate with vendors and other outside agencies; respond to citizens and auditor requests for information.
- Maintain the financial services division records retention processes using the county's record management system.
- Research, analyze, and produce financial records for internal and external reporting purposes including publications to demonstrate County compliance with state statutes.
- Act as the chief cashier for the County petty cash fund.
- Participate on the Change Control Board as an expert on County accounting operations to collect, prioritize, recommend, and resolve system issues as they occur.
- Monitor the return of County Cash Advance Vouchers within the allowable time limit; prepare Cash Advance Overdue Notice if the Cash Advance Voucher is not returned within the allowable time limit.
- Act as a resource for issues; research and resolve issues; advise other departments on accounting operations issues.
- Perform other duties as appropriate or necessary for performance of the job.
Knowledge, Skills, & Abilities:
- Federal, state, and County laws, rules, and regulations pertaining accounting operations.
- Financial management systems and procedures
- Modern office practices and procedures.
- Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.
- Plan, organize, and supervise the work of a clerical staff engaged in accounting operations activities.
- Analyze situations accurately and adopt an effective course of action.
- Communicate clearly and concisely, both verbally and in writing.
- Perform duties independently without close supervision.
- Supervise and mentor support staff in a productive and positive manner.
- Provide professional customer service to clients and public.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Four years of experience in accounting operations, imaging and records management, or directly related field or in the performance of similar duties and responsibilities. Experience as a supervisor or leadworker within an accounting function is desirable.
- High School diploma or GED required, supplemented by specialized college level accounting courses.