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Description Detail

Senior Facility Planner

Min Hourly Max Hourly Min Monthly Max Monthly Min Salary Max Salary
$28.48 $39.88 $4,936.44 $6,912.40 $59,245.00 $82,943.00

Description

The Senior Planner has a lead role in project management, interior design, and drawing file management. The Senior Planner acts in a team role on move coordination; CAFM drawings & data; furniture and equipment replacement planning; furniture inventory management; furniture and equipment repairs; future capital project planning and budgeting; and real estate selection; document and library resource management; and preparation of summary documents.

After Hours Activity: May provide after hours guidance and support to consultants, vendors and internal staff as a part of move coordination, and furniture installation. Meet with contracted services after hours to review scope of work, inspect completed work, and provide property access in secured areas.

Duties

The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.  

  • Receives general supervision from the Facility Planning and Real Estate Group manager.
  • Exercises no direct supervision.
  • May exercise indirect supervision of interns, consultants, contractors and vendors.

BUDGET MANAGEMENT

  • Participate in various accounting and budget activities: including initiating purchase orders, approving accounts payable, preparing detail and summary reports, and analyzing and monitoring expenditures.
  • Prepare project budgets and monitor expenditures.
PROCUREMENT
  • Research, and specify furniture and equipment for procurement. Review vendor pricing proposals for completion and correctness. Provide Facility Planner with procurement documents.
PROJECT MANAGEMENT/OVERSIGHT
  • Prepare detailed project plans; define goals, scope, budget, schedule, resources needed, prioritize tasks.
  • Develop and monitor progress per schedule, budget and risk management strategies; document changes in scope and budget; prepare progress reports.
  • Review consultant prepared documents for compliance with the program requirements and design intent.
  • Coordinate the design document review process with clients and all County entities, such as information management systems, security, facilities operations, and risk management. Integrate and coordinate diverse teams of internal staff, consultants, contractors, and vendors to complete projects.
  • Provide guidance and documents to internal and external team members who participate in the project implementation and move coordination process.
  • Prepare project status reports for management.
INTERIOR DESIGN
  • Receive and analyze requests for space modifications.
  • Meet with clients to determine requirements.
  • Develop detailed space program documents for projects.
  • Design interior space plan options based on space program requirements and gain client approval on best solution.
  • Identify furniture needed and equipment locations; provide notes identifying scope of space modifications; select finishes.
  • Provide this information to design consultants and coordinate between the client and the consultants during the preparation of design and construction documents.
  • Coordinate the document review process.
  • Develop phasing plans and schedule for facility moves.
  • Develop detailed design drawings, specifications for furniture and equipment, and installation plans for furniture.
  • Provide the team planner with project procurement and implementation documents and guide them on the intent and special characteristics of the project.
  • Develop design and specifications for interior architectural finishes.
  • Apply the County ergonomic and space utilization standards to interior design and furniture specification.
  • Collaborate with the Risk Management ergonomist in the development and implementation of workplace reconfigurations.
MOVE COORDINATION
  • Initial planning, documentation, resource scheduling, procurement of movers and installers and other support services, temporary signage, oversight of installation and move vendors, quality control checks and coordination of changes, project close out.
CAFM ADMINISTRATION
  • Collaborate on the implementation, development and maintenance of a computer aided facility management (CAFM) software system.
  • Provide CAD drawing and data updates to the CAFM Administrator.
FURNITURE MANAGEMENT
  • Provide information and guidance to Facility Planner for use in the preparation and updates to the furniture and equipment replacement plan.
  • Manage the inventory of stored furniture components and reallocation of same to current projects.
  • Furniture and equipment repairs including receipt of request, evaluation of situation, place repair requests to internal and external services, close out request and approve invoices.
FUTURE PLANNING
  • Collaborate in the comparative analysis of future facilities project options (impact scenarios); and in the development of project scope definition documents such as space programs, budgets, schedule, resource requirements.
  • Prepare presentation documents as necessary.
REAL ESTATE
  • Collaborate in the development of detailed criteria for site selection including detailed building requirements such as size, space program requirements, location characteristics, quantity of parking, for real estate search.
  • Evaluate and select space to meet these criteria.
GENERAL FUNCTIONS
  • Responsible for document and library resource management, and preparation of summary documents.
  • Perform other duties as assigned or necessary for performance of the job.
Knowledge, Skills, & Abilties:
  • Principles and use of Computer Aided Facilities Management (CAFM).
  • Governmental use of rules, regulations, policies, procedures, and standards operation procedures.
  • Estimating procedures related to various types of projects.
  • Principles of contract management, quality control, scheduling.
  • Architecture, Interior Design and Engineering.
  • Routine software and business applications: including but not limited to, AutoCAD drafting software, word processing, spreadsheets, presentation software, databases, financial management, work order tracking and data management software used to manage work requests.
  • Application of local and national building codes and regulations to building management, repair, and life safety and the Americans with Disabilities Act.
  • Principles of project management including: documentation, reporting, resource allocation, budget management, and scheduling.
  • Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
  • Work effectively with architects, engineers, and consultants.
  • Read architectural drawings, specification, and provide comment on construction design documents.
  • Visualize 3-dimensional space with objects which are stationary and moving, that people use as part of their work processes.
  • Develop documents that define existing conditions and modifications.
  • Work independently and prioritize daily and weekly project activities.
  • Successfully manage complete projects following standard Project Management Processes and tools.
  • Prepare bid documents and other purchasing instruments.
  • Communicate clearly and concisely, both verbally and in writing.
  • Prepare reports, correspondence, and meeting minutes.
  • Perform effective public speaking to large groups using graphics, text, and diagrams.
  • Effectively utilize AutoCAD and Computer Aided Facilities Management (CAFM) software.
  • Coordinate the development of project budgets.
  • Collect and interpret data to identify problems.
  • Identify possible solutions and develop comparative analysis to evaluate the feasibility and cost benefit of the solutions.
  • Read, analyze, and interpret information from spread sheets, database reports, periodicals, reports, correspondence, and procedure manuals.
  • Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
Qualifications:
  • Equivalent to a bachelor's degree from an accredited college or university with major coursework in Architecture, Interior Design, Engineering or a related field.
  • Four years of progressively responsible experience in facility planning, project planning and management, space planning, or a directly related field or in the performance of similar duties and responsibilities.
  • Possession of, or ability to obtain, a valid Colorado Driver's License.

Physical Requirements:

STRENGTH: LIGHT - Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Physical demands are in excess of those of sedentary work. Light work usually requires walking or standing to a significant degree.

MOVEMENT: Frequently - 2 1/2 to 5 1/2 hours/day:

  • CLIMBING - Ascending or descending using feet and legs and/or hands and arms. Body agility is emphasized.
  • BALANCING - Maintaining body equilibrium to prevent falling on narrow, slippery, or erratically moving surfaces; or maintaining body equilibrium when performing feats of agility.
  • STOOPING - Bending body downward and forward. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
  • KNEELING - Bending legs at knees to come to rest on knee or knees.
  • CROUCHING - Bending body downward and for-ward by bending legs and spine.
  • CRAWLING - Moving about on hands and knees or hands and feet.
  • REACHING - Extending hand(s) and arm(s) in any direction.
  • HANDLING - Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand.
  • FINGERING - Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.
  • FEELING - Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips.

Work Environment: Occasionally - ¼ to 2 1/2 hours/day:

  • EXPOSURE TO WEATHER - Exposure to hot, cold, wet, humid, or windy conditions caused by the weather.
  • EXTREME COLD - Exposure to non weather-related cold temperatures.
  • EXTREME HEAT - Exposure to non weather-related hot temperatures.
  • WET AND/OR HUMID - Contact with water or other liquids; or exposure to non weather-related humid conditions.
  • NOISE - Exposure to constant or intermittent sounds or a pitch or level sufficient to cause mark ed distraction or possible hearing loss.
  • VIBRATION - Exposure to a shaking object or surface. This factor is rated important when vibration causes a strain on the body or extremities.
  • ATMOSPHERIC CONDITIONS - Exposure to conditions such as fumes, noxious odors, dusts, mists, gases, and poor ventilation that affect the respiratory system, eyes or, the skin.
  • CONFINED/RESTRICTED WORKING ENVIRONMENT - Work is performed in a closed or locked facility providing safety and security for clients, inmates, or fellow workers.
  • PLATFORM FOR MOVEMENT - Work requires walking on uneven surfaces, climbing or working on ladders, scaffolds or heavy equipment.

Background Image: Loveland Bike Trail by Sharon Veit. All rights reserved.