Rural Land Use Specialist
Performs a variety of highly responsible, complex, specialized, and confidential administrative and technical duties for the Rural Land Use Center. Supervises, organizes, and coordinates overall office functions and activities for the Rural Land Use Center. Acts as a liaison for other county departments, the county attorney, and the general public to answer questions and explain policies and procedures.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general guidance from the Rural Land Use Center (RLUC) Director.
- Exercises direct and indirect supervision over technical and support staff.
- Manage and coordinate the overall office functions and activities of the RLUC.
- Provide lead accountability for other employees within work unit, which may include scheduling, assigning and reviewing work, instructing/training in work methods, and providing input into hiring and performance evaluation processes.
- Act as a resource or expert in program area, providing technical guidance to less experienced staff.
- Participate in the development and implementation of goals, objectives, policies, and priorities related to the Rural Land Use Center.
- Conduct or coordinate research of review, development, and implementation of the Rural Land Use process.
- Research, interpret, and compile assessor data, recorded data, and planning department data to accurately determine surrounding property owners, easement holders, mineral rights, and lien holders of applications received.
- Oversee the preparation and timely placement of public and legal notifications and notification to adjacent property owners accomplished through researching data.
- Determine through research of public records, analysis of environmental inventory maps, and interpretation of policies which referral agencies receive documentation for review/comment on proposed plans.
- Research, compile, and analyze data for special projects and various reports.
- Coordinate the scheduling and arrangements for public hearings/meetings for the Rural Land Use Center; attend and record public comments.
- Prepare staff reports for various hearings/meetings by compiling information from meetings, files, and Director.
- Coordinate development applications with staff and applicant; draft Development Agreements for review by the applicant and County Attorney by compiling information from files, Director, and applicant.
- Track Development Agreements for follow through on conditions of approval and/or the Improvement Agreement and the accompanying collateral; ensure that building permits can be released and improvements have been completed.
- Develop and prepare project or location maps using GIS computer programs.
- Design and present information to the public including maps, photos, display boards, brochures, flyers, etc.
- Independently respond to the more difficult questions and complaints from applicants, general public, county staff, Rural Land Use Advisory Board, and outside agencies including educating customers on policies and procedures.
- Responsible for development, maintenance, and retention of record keeping systems for Rural Land Use Center; develop and implement organizational or procedural changes affecting record keeping systems, forms control, office layout, and office procedures.
- Analyze current tracking and reporting needs, develop necessary formats and information, and provide recommendations for software revisions and upgrades.
- Monitor and track all RLUC projects by overseeing and coordinating project deadlines for submittal or sending of information and correspondence either by applicant or RLUC required by the adopted regulations and state statutes; coordinate the closing of all RLUC projects including updating the computer systems and generating appropriate reports.
- Assist in preparation of the annual budget; monitor expenditures and revenues and project expenditures for upcoming year.
- Prepare Rural Land Use Center information and statistics for the Division's Annual Report.
- Review final plats and additional submittal requirements (i.e., development agreements and covenants) for accuracy and completeness, make corrections as needed, and route materials to appropriate county personnel or outside agencies for approval; process and coordinate final plats and documents for Commissioner's signature and recording.
- Assist Director with Rural Land Use Center communications to foster consistent, high-quality service to Rural Land Use Center clients and staff by acting as liaison for other county departments, county attorney, Rural Land Use Advisory Board, referral agencies, and general public.
- Interview clients and prepare draft and final plans for the Rural Land Use Process.
- Consult and coordinate with other agencies, departments, and outside parties regarding Rural Land Use projects, special projects, and other issues.
- May assume supervisor duties for Rural Land Use Center Director on a temporary basis and as assigned.
- Attend Rural Land Use Board meetings and other board/commissions and make presentations as required.
- Perform other duties as appropriate or necessary for performance of the job.
- Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
- Correct English usage, spelling, punctuation, and grammar.
- Modern office practices and procedures.
- Operation of standard office equipment including fax machines, copiers, and computers.
- Routine software and business applications including, but not limited to, building and planning software, word processing, spreadsheets, presentation software, and databases.
- Principles, practices, and objectives as related to land use planning, site planning, conservation, agriculture in the west and in Larimer County, and natural sciences in a Rural Land Use program.
- Department and County rules, regulations, policies, procedures, and standard operation procedures.
- Organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities.
- Communicate clearly and concisely, both verbally and in writing.
- Read and comprehend department and County rules, regulations, policies, and standard operating procedures.
- Supervise and mentor technical and support staff.
- Perform duties independently without close supervision.
- Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.
- Compile and maintain extensive records and files.
- Organize material and present information clearly and concisely in verbal and written form.
- Read and research elected official office documents such as records, plats, and maps.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Four years of increasingly responsible administrative, secretarial, and project management experience including some supervisory responsibility; experience working with legal descriptions, plat maps, and development applications is highly desirable.
- High School diploma or GED, supplemented by additional coursework in secretarial functions, administration, and project management.
- Possession of, or ability to obtain, a valid Colorado Driver's License.