Administers the purchasing and contract functions for the County. Establishes short and long- range departmental priorities, goals, and objectives. Coordinates and ensures completion of complex projects related to purchasing issues. Supervises fixed asset tracking and the disposition of surplus equipment and real estate.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general guidance from the Finance Director.
- Exercises direct supervision over supervisors and subordinate employees of purchasing department.
- Coordinate and participate in obtaining formal bids, proposals, and quotes to include developing bid specifications, preparing bid packages for distribution, facilitating formal bid openings, reviewing and evaluation of vendors' proposals to determine compliance with specification and conditions, and recommending bid award decisions to County management.
- Provide direct and indirect supervision through subordinate supervisors of all positions, employees, and functions within the purchasing department; provide broad direction, oversee policy and procedure standards, and evaluate performance of supervisors, direct reports, and operations; conduct second-level review of performance evaluation; resolve pervasive and complex personnel problems.
- Update and maintain financial management system as it pertains to the purchasing department; ensure County policies are applied to financial management system; participate in Change Control Board to assist in the resolution and implementation of issues, problems, or enhancements.
- Maintain the financial management system as it pertains to purchasing; close purchase orders; open and close monthly purchasing periods.
- Write contracts for formal bids and proposals processed through the purchasing department.
- Determine end of year status of all open purchase orders and supervise purchase order roll over process.
- Act as liaison between national and regional cooperative purchasing groups and County departments to inform them of volume price discount agreements.
- Negotiate volume prices agreements to enhance the purchasing power of the County.
- Develop and manage the budget; review and approve expenditures.
- Maintain accurate and complete accounting records to provide financial information promptly, efficiently, and economically.
- Supervise the maintenance of a complete contract renewal list for all County departments that have formal bids and proposals processed through the purchasing department.
- Supervise the County's property management (fixed asset) function.
- Attend seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in field; review professional journals, attend association and professional meetings, and maintain contacts with professionals to facilitate exchange of information.
- Perform special studies and projects as assigned and required.
- Perform other duties as appropriate or necessary for performance of the job.
- Scope and application of laws and regulations pertaining to governmental accounting, budgeting, purchasing, and contract administration.
- Contract terms and conditions.
- Fundamental product information relating to materials, supplies, and equipment used in government agencies.
- Read and comprehend department and County rules, regulations, policies, procedures, and standard operation procedures.
- Operation of standard office equipment including fax machines, copiers, and computers.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.
- Modern office practices and procedures.
- Negotiate and manage contracts for service.
- Analyze, evaluate, and modify purchasing methods and procedures.
- Perform duties independently without close supervision.
- Communicate clearly and concisely, both verbally and in writing.
- Maintain sensitive and confidential information.
- Follow written and verbal instructions.
- Supervise and mentor professional and support staff in a productive and positive manner.
- Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Four years of increasingly responsible experience in purchasing, preferably in governmental organization.
- Equivalent to a Bachelor's degree from an accredited college or university with major coursework in Business Administration or a related field.
- Certified Public Purchasing Buyer (CPPB) designation desired.