Purchasing Agent II
Performs a variety of technical duties in the purchase and contracting of a wide variety of equipment, materials, supplies, and services for the County.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general supervision from the Purchasing Director or Fleet Services Director.
- Exercises no supervision.
- Train employees on the use of commercial cards.
- Establish new card accounts for County employees and cancel when necessary.
- Change credit limits on commercial cards.
- Maintain a paper file on each cardholder and any changes made to their account.
- Set up single use accounts and establish limits as needed.
- Run monthly cardholder activity reports.
- Prepare bid specifications and other necessary documents related to the purchasing of a wide variety of supplies, equipment, and materials.
- Receive, examine, and process requisitions.
- Solicit bids from vendors for purchases within limits established by County policy; compare costs and evaluate the quality and suitability of supplies, materials, and equipment.
- Select appropriate vendors; accomplish the purchase of supplies, equipment, and services as assigned.
- Prepare proposal documents related to the contracting of a wide variety of services.
- Advise and make recommendations to County departments and agencies on the specifications and standards of purchasing.
- Process requisitions by reviewing the requisition, supporting documentation, and issuing a purchase order for the signature of the Purchasing Manager.
- Train end users to properly utilize the purchasing module of the County's financial management system.
- Maintain a database of current Colorado state contracts and price agreements.
- Prepare and present periodic reports as requested by the Manager.
- Attend, participate, and lead pre-bid conferences and meetings as assigned; facilitate information exchange with vendors and departments.
- Perform other duties as appropriate or necessary for performance of the job.
- Purchasing methods, procedures, and techniques of specification writing.
- Methods and techniques utilized in evaluating and analyzing the quality of supplies, materials, and equipment.
- Scope and application of laws and regulations pertaining to purchasing and general accounting programs.
- Department and County rules, regulations, policies, procedures, and standard operation procedures.
- Operation of standard office equipment including fax machines, copiers, and computers.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.
- Intermediate experience with Excel
- Evaluate quality and prices of products to judge suitability of goods and alternatives offered.
- Communicate clearly and concisely, both orally and in writing.
- Tactfully and skillfully obtain the right materials and services at the right time for a fair and reasonable price.
- Interpret and explain County purchasing policies and procedures.
- Learn and manage purchasing related software, and problem solve software issues.
- Perform duties independently without close supervision.
- Maintain sensitive and confidential information.
- Follow written and verbal instructions.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Equivalent to an Associate's /degree from an accredited college or university with major coursework in Business or Public Administration, or a related field. A Bachelor's degree is preferred.
- Three to five years of experience in a directly related field or in the performance of similar duties and responsibilities.
- Possession of, or ability to obtain, a valid Colorado Driver's License.
- Certified Professional Public Buyer is preferred.