Property Resources Technician
Performs a variety of technical duties in the monitoring of the County's personal and real property.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives immediate supervision from the Senior Accountant overseeing the Capital Assets or the Chief Accountant.
- Exercises no supervision.
- Manage a comprehensive inventory database of County properties including real estate, buildings, improvements, and equipment.
- Maintain County records of real property and fixed asset purchases, transfers, and disposals.
- Perform complex reconciliation's of accounts payable records, fixed asset purchases, and general ledger entries.
- Review requisition, purchase order, and expense coding to ensure compliance with the capital outlay policy. Initiate and verify all errors in coding are corrected.
- Process accounts payable transactions for all County capital outlay equipment purchases; respond to vendor requests for payment information; prepare journal entries and interdepartmental transfers.
- Coordinate with all County departments to ensure that each conducts an annual equipment audit; reconcile differences and prepare final audit reports for verification and approval by the department directors.
- Develop and prepare detailed and summary asset reports for the County's Annual Financial Report's (CAFR) fixed asset and depreciation section.
- Coordinate and organize an annual Surplus Auction; solicit surplus lists from County departments; provide auctioneer with detailed lists of County surplus equipment to be sold and appropriate paper and title work; distribute revenues to appropriate County department accounts and funds.
- Develop, recommend, and implement policies and procedures to be used by the County's departments for property control.
- Renew and maintain all County owned vehicle registrations; maintain vehicle titles; title new vehicles and transfer titles on sold vehicles.
- Interpret and apply County policy and internal procedures regarding County property in response to inquiries and issues.
- Respond to questions or requests for reports, information, or assistance from elected officials, employees, and the general public; provide assistance to County staff on problems regarding property matters.
- Determine the best method to dispose of excess equipment and furniture and coordinate the disposal process.
- Prepare the County's Comprehensive Annual Financial Report (CAFR) for printing by converting and organizing individual financial schedules and word documents into a publishable document; check schedules for mathematical accuracy; maintain the CAFR distribution list and distribute printed document.
- Perform other duties as appropriate or necessary for performance of the job.
- Fixed asset record keeping and depreciation schedules.
- Complex fixed asset accounting systems.
- Scope and application of laws and regulations pertaining to real and personal property programs.
- Governmental accounting practices and procedures regarding capital outlay.
- Department and County rules, regulations, policies, procedures, and standard operation procedures.
- Routine software and business applications, including but not limited to, word processing, spreadsheets, presentation software, and databases.
- Modern office practices and procedures and operation of standard office equipment including fax machines, copiers and computers.
- Prioritize and perform duties independently without close supervision.
- Communicate clearly and concisely, both verbally and in writing.
- Maintain sensitive and confidential information.
- Follow written and verbal instructions.
- Support staff in a productive and positive manner.
- Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- One year of increasingly responsible experience in clerical accounting and working with financial management systems.
- High School diploma or GED required supplemented by coursework in business or accounting.