Directs, supervises, and participates in the activities of all payroll staff in the preparation of the County Payroll and related financial and statistical reports. Reports and files all payroll tax activities including federal and state tax returns. Researches and implements laws and regulations surrounding payroll compliance within the County payroll system.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general supervision from the Human Resources Director.
- Exercises direct and indirect supervision over assigned technical and clerical staff.
- Act as a resource or expert in program area, providing technical guidance to less experienced staff.
- Enforce established payroll related policies, procedures, and regulations.
- Oversee payroll related processing between the departmental payroll representatives, management, and the Payroll department.
- Supervise and approve final pay calculations and related activities within the County payroll system.
- Incumbent develops and maintains relationships with internal and external auditors and state and federal agencies.
- Resolve inquiries and complaints arising from interpretations of payroll regulations.
- Exercise direct, first-level supervision of positions, employees, operations, and activities within the payroll department; may include coordinating staff training, assigning and reviewing work, participating in the interview and selection process, making recommendations impacting pay, status, and disciplinary action, evaluating performance independently or in conjunction with a higher-level supervisor/manager, and approving time off.
- Train payroll representatives on applicable payroll system modules and related procedures as needed.
- Reconcile payroll to general ledger; complete monthly journal entries.
- Conduct payroll tax activities including, but not limited to, compliance, research laws and regulations, Federal and State tax remittance using EFTPS, quarterly filing of 941's and UI returns, and year end W-2's.
- Evaluate and develop changes to business processes and procedures and computer systems related to County payroll activities and operations.
- Prepare payroll related financial and statistical reports, including those for State and Federal taxes, retirement, Social Security, employee accruals, and similar programs.
- Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.
- Coordinate payroll activities with other County departments, divisions, and outside agencies.
- Prepare various payroll reports for County departments and outside agencies.
- Respond to inquiries regarding payroll matters and research special issues.
- Perform other duties as appropriate or necessary for performance of the job
- Scope and application of laws and regulations pertaining to payroll in a public sector program.
- Payroll computation.
- Mathematical principles and procedures.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.
- Modern office practices and procedures.
- Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
- Oracle HRMS, specifically the Payroll module.
- Perform duties independently without close supervision.
- Maintain sensitive and confidential information.
- Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.
- Communicate clearly and concisely, both verbally and in writing.
- Read and comprehend department and County rules, regulations, policies, and standard operating procedures.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Four years of experience in an automated payroll system, a directly related field, or in the performance of similar duties and responsibilities.
- Equivalent to an Associate's Degree from an accredited college or university with major coursework in Accounting or a related field.
- Possession of, or ability to obtain, Certified Payroll Professional (CPP) designation.