Prepare, analyze and audit the processes of the County Payroll system and related statistical reports. Assists County departments in the preparation of payroll documents, including identifying appropriate formats, codes, and procedures. Reconciles and balances the County payroll and related financial records.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
- Receives immediate supervision from the Payroll Coordinator.
- May exercise indirect supervision over assigned clerical staff.
- Operate all aspects of the County payroll process and related computer programs; reconcile, balance, and prepare biweekly payroll and related tax statements and reporting; resolve and adjust discrepancies.
- Assist in the development and creation of generated payroll records within the County payroll system.
- Review and evaluate accuracy of job codes, assignment numbers, earning codes, cost centers, positions, hours, overtime, compensation time, and vacation and sick accrual data for all payroll representatives. Provide alternatives or corrections to inaccurate information.
- Works closely with Benefits area to assure accurate and timely benefit deductions.
- Review, analyze and audit payroll changes including, but not limited to, new hires, reclassified employees, promotions, transfers, salary increases, terminations, leave payouts and deductions. Evaluate and understand impacts of action and field input.
- Develop processes and procedures and guides to help prevent errors. Independently correct errors when necessary to ensure accuracy of payroll within assigned time frame.
- Calculate garnishments; report all garnishments to the appropriate agency and remit information and payments as necessary.
- Calculate payroll advances and manual checks; Process reversals.
- Explain payroll calculations and/or requirements as necessary to payroll customers.
- Input direct deposit information, tax status, and cost distributions.
- Analyze and troubleshoot payroll system errors and work with appropriate staff and/or ADP to make corrections to the system when necessary.
- Maintain Paid Time Off plans within the payroll system including plan set up; assign appropriate accrual plans.
- Maintain payroll documentation and prepare detailed reports without assistance. Prepare and distribute electronic reports for distribution to appropriate personnel.
- Analyze and audit payroll data; make recommendations and prepare various payroll reports to be submitted to the Payroll Coordinator.
- Assist departments in the preparation of payroll documents, including identifying appropriate formats, codes, policies, and procedures.
- Interpret County policies as they relate to payroll processes and activities.
- Respond to employee inquiries.
- Maintain accurate and organized employee personnel files, ensuring the appropriate documents are gathered in compliance with all regulatory entities.
- Assist in quarterly and year-end processing, computations, and procedures.
- May perform quarterly tax reporting requirements as necessary.
- Organize, schedule, assign, train, and monitor work of assistants or temporary employees.
- Train department Payroll Representatives.
- Act as back up for Payroll Coordinator as necessary.
- Remain current on policy/procedural changes and regulatory changes and consider the impact on current processes.
- Sort and file all payroll documents.
- Work with Auditors on annual audit.
- Perform routine payroll clerical assignments.
- Perform other duties as appropriate or necessary for performance of the job.
Knowledge, Skills, & Abilities:
- Analyze and audit payroll processes that require constant attention to details.
- Payroll computations; Mathematical principles and procedures.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.
- Modern office practices and procedures.
- Utilize and navigate electronic resources.
- ADP HRMS, specifically the Payroll module.
- Basic understanding of accounting practices and procedures as they relate to payroll processes.
- Follow written and verbal instructions.
- Maintain sensitive and confidential information.
- Provide excellent customer service to internal and external customers.
- Analyze and improve a variety of manuals and informational documents which provide direction and instruction for payroll processes.
- Identify and resolve problems and issues.
- Collect, compile, and analyze information and data.
- Communicate clearly and concisely, both verbally and in writing.
- Read and comprehend department and County rules, regulations, policies, and standard operating procedures.
- Read and comprehend Federal and State payroll rules and tax regulations.
- Work with limited supervision and exercise independent judgment.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- One year of experience comparable to a Payroll Practitioner, in a directly related field, or in the performance of similar duties and responsibilities.
- High School diploma or GED required, supplemented by specialized courses in Accounting, Payroll, or a related field.
- Certified Payroll Professional (CPP) designation preferred but not required.