Medicolegal Office Manager
To perform, direct, and supervise a variety of complex and responsible managerial duties for the Office of the Coroner/Medical Examiner, coordinating overall office support functions and activities. To conduct investigation on natural deaths and related procedures which fall under the jurisdiction of the Office of the Coroner/Medical Examiner
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives direct supervision from the Coroner. Receives general direction from Chief Deputy Coroner.
- May exercise direct supervision over assigned clerical staff and direct supervision over investigators and trainees. Employee will work at the pleasure of the Coroner, as per Colorado Revised Statute: 30-10-652.
- Serve as Administrative Office Manager; ensure that work is handled on a priority basis and completed in a timely manner.
- Supervise day to day activities of investigators, trainees, and clerical staff.
- Assist public, exercising considerable judgment in giving out information; provide information and assistance to families; interact with law enforcement and government agencies such as police/sheriff, courts, attorneys, EMS, school districts, hospitals, organ donation teams, and funeral homes.
- Assist in budget preparation and administration; develop requirements for equipment needs; purchase specialized equipment.
- Analyze and monitor department expenditures and revenue; maintain inventory control on all equipment including, but not limited to, capital equipment.
- Perform various accounting activities, including processing accounts payables, accounts receivable, reconciling accounts, internal auditing, signature authority for deposits, journal entries, petty cash, and interdepartmental transfers.
- Compile information and data for statistical and financial reports.
- Prepare and maintain payroll.
- Prepare, update, and distribute work schedules.
- Make travel arrangements, maintain appointment schedules and calendars, and arrange meetings and conferences as needed.
- Prepare case summaries for public archives.
- May be required to respond to and investigate natural death scenes within Larimer County and to pronounce death; required to conduct a basic medicolegal investigation.
- Identify, collect, and preserve evidence; maintain proper chain of custody of all evidence.
- Obtain statements, documents, and related factual evidence; write complete, accurate, unbiased reports.
- Examine, understand, and interpret records, including all medical records, needed in a death investigation.
- Perform other duties as appropriate or necessary for performance of the job.
- Applicable federal and state laws, rules, and regulations.
- Colorado Coroner's Statutes 30-10-601 through 30-10-618, Colorado Revised Statutes pertaining to public records, collection of evidence, and search warrants.
- Principals of personnel policies and procedures, including supervision, personnel selection, and payroll.
- Information gathering techniques and procedures.
- Medical terminology.
- Sources used in obtaining applicable data.
- English usage, spelling, grammar, and punctuation.
- Modern office methods, procedures, and equipment.
- Windows 95, Word, Access, Power Point, Excel, Internet Explorer, Group Wise, and Oracle.
- Filing, bookkeeping, and record keeping systems.
- Coroner archive record keeping practices.
- Maintain confidentiality of information.
- Communicate clearly and concisely, both verbally and in writing.
- Obtain information and evidence by collection, observation, record examination and interviews.
- Analyze and evaluate information obtained from applicable sources.
- Work independently with little supervision and exercise initiative and sound judgment.
- Establish and maintain extensive and confidential records, files, and financial records
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Four years of increasing responsibly managerial, secretarial, and clerical experience, preferably with some experience working in medicolegal or law enforcement setting.
- High school diploma or GED required.
- Medical Terminology course or equivalent, required.
- Possession of, or ability to obtain, a valid Colorado Driver's License.
- Have the ability to concentrate on more than one task at a time and to make independent decisions.
- Be capable of working under stressful situations.
- Have good cognitive skills and awareness of work accuracy.
- Have acceptable eyesight to perform investigator duties.
- Have appropriate voice skills to be clearly understood on telephone and in public contacts.
- Have fine and gross motor skills, hand dexterity, full use of fingers, hands, and arms, and good grip strength to perform investigative duties.