Mail In Technician
Provides first-line support to all election workers involved in the mail-in ballot process. Includes overseeing incoming applications, incoming ballots, signature verification, and coordinates with the Voting System Project Lead for the counting board. Audits and balances all ballots, used and unused, for reports to the Canvass Board. Prepares a Statement of Ballot for all mail-in ballots.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general supervision from the Election Operations Manager.
- Receives direct supervision from the Ballot Distribution Project Lead.
- Exercises direct supervision of all election temporary workers.
- Administer state and federal election laws to provide successful mail-in voting experiences for staff and the public.
- Provide support, in conjunction with the Ballot Distribution Project Lead, to all elections workers.
- Oversee the receipt and date stamping of all mail-in ballot applications.
- Handle all mail-in ballot applications and any necessary notification letters.
- Oversee the timely completion of all applications for vendor file export.
- Sort and proof mail-in ballots received from the vendor.
- Oversee the receipt of mail-in ballots.
- Oversee the signature verification teams assigned to view all mail-in ballots and confirm original signatures.
- Help resolve conflicting signatures through the statutory process; refer discrepancies to the Ballot Distribution Project Lead.
- Maintain logs and audit sheets on a daily and box-by-box basis for presentation to the counting board.
- Assign mail-in ballots to applications received after the vendor file cut and processes for mailing.
- Process all UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) ballots expeditiously to place ballots in the hands of those overseas.
- Help process voters needing to vote before ballots have arrived in the office.
- Store all mail-in ballots and accounts for all boxes to the counting board.
- Public contact on Election Day and in the office area; answer questions, explain processes, and further the voter education process with the public.
- Back-up the vote center technician.
- Assist with early voting and voter registration functions as needed.
- Assist with petition projects as needed.
- Process voter information cards as needed.
- Process voter confirmation cards as needed.
- Work in any Clerk and Recorder department when necessary.
- Perform other duties as appropriate or necessary for performance of the job.
- Principles, practices, and objectives as related to organizations in public administration.
- Principles, practices, and objectives as related to the Clerk and Recorder.
- Colorado Revised Statutes, Title 1, election laws, and other relevant statutory references to the election process; Secretary of State Rules and regulations as directed by statute; federal election laws as applicable including, but not limited to, The Help America Vote Act of 2002 and the National Voting Rights Act of 1963; thorough understanding of absentee statutes and rules.
- Read and comprehend department and County rules, regulations, policies, procedures, and standard operation procedures.
- Principles and best practices of elections, project management, public relations, and personnel management.
- Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
- Routine software and business applications including, but not limited to, voter registration, election management, word processing, spreadsheets, layouts, scheduling, project management, and databases.
- Communicate clearly and concisely, both verbally and in writing.
- Read and interpret statutes.
- Properly interpret and make decisions in accordance with laws, regulations, and policies.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- One year of supervisory experience in the elections arena or in the performance of similar duties and responsibilities.
- Associate's Degree from an accredited college or university in Public Administration, Business Administration, or a related field.
- Possession of, or ability to obtain, voter's registration in the State of Colorado and Larimer County.
- Possession of, or ability to obtain in the next two years, Colorado State Election Certification.
- Maintain continuing education hours annually or as required.
- Must be available to work evenings, weekends, and some holidays.
- The elections process is extremely complex and requires accuracy and detailed attention. Stress is most definitely a factor in this position.
- Possession of, or ability to obtain, a valid Colorado Driver's License.
Must be able to:
- Lift ballot boxes and cases weighing up to 32 pounds from floor level to 60 inches above floor level.
- Carry up to 32 pounds from a cart to a vehicle.
- Push and/or pull with up to 25 pounds of force.
- Stand and/or walk for up to eight hours during quality control tasks.