HAVA Compliance Officer
Oversees all aspects of HAVA (Help America Vote Act of 2002) federal law compliance. Reviews and understands HAVA. Ensures that the elections office is in compliance with the HAVA local program, and prepares grant requests, audits, and reports for HAVA. In addition, manages the storage, maintenance, and use of all HAVA equipment. Maintains elections equipment inventory database, performs routine maintenance on voting devices, and creates site layouts for Election Day traffic flows.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives direct supervision from the Distribution Center Manager.
- Exercises direct supervision over seasonal election workers.
- Administer the State Help America Vote Act (HAVA) local program; perform election cycle analysis on all polling locations, maintain database.
- Review, analyze, and explain federal and state guidelines, regulations, and status.
- Investigate national vendors.
- Answer questions, respond to requests, and resolve complaints about election related accessibility issues.
- Prepare and file HAVA reports with the Secretary of State.
- Evaluate new laws, develop and implement process changes in order to maintain compliance in an expeditious manner.
- Manage inventory of all voting aids purchased with HAVA funds.
- Prepare grant requests, audit, and reports.
- Conduct election "site inspections" to ensure polling location compliance with all HAVA directives.
- Create and file Accessibility Reports with the Secretary of State.
- Evaluate and monitor HAVA equipment placement and usability; periodically review efficiency and use of HAVA equipment and act as a liaison to the Election Division.
- Interpret and apply federal and state regulations and guidelines as they pertain to the accounting of grant monies.
- Maintain election equipment management inventory database; generate equipment lists and prepare reports as needed.
- Communicate with vendor regarding software enhancements for management inventory database.
- Assist with maintenance of voting systems equipment including testing, packing, transporting, and security of all machines.
- Utilize software applications to design and create site layouts for all polling locations; develop and define traffic flow patterns used at each location on Election Day.
- Perform site visits and create visual models depicting traffic flow patterns as related to data lines and room limitations.
- Prepare site layouts for filing with the Election Division and with state offices as needed.
- Assist in packing and deployment operations of election supplies at offsite warehouse for Election Day usage.
- Train Election Day "Road Runner" support personnel; prepare associated instructions, reference materials, and supplies for use on Election Day.
- Supervise packing and deployment operations of computer equipment, peripherals, and voting equipment at offsite warehouse for Election Day usage as assigned.
- Cross-train with other staff to provide inventory back-up.
- Work in any Clerk and Recorder department when necessary.
- Perform other duties as appropriate or necessary for performance of the job.
- Read and comprehend department and County rules, regulations, policies, procedures, and standard operation procedures.
- Federal and State laws, rules, and regulations pertaining to HAVA compliance.
- Principles and practices of grant procurement and accountability.
- Principles and practices of traffic flow patterns and equipment layouts.
- Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
- Modern office and warehouse practices and procedures.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, drawing software, and databases.
- Communicate clearly and concisely, both verbally and in writing.
- Read and interpret statutes.
- Properly interpret and make decisions in accordance with laws, regulations, and policies.
- Must be available to work evenings, weekends, and some holidays.
- The elections process is extremely complex and requires accuracy and detailed attention. Stress is most definitely a factor in this position.
- Establish and maintain effective working relationships with other County employees, representatives with other agencies and organizations, members of the community, and Election Day facility contacts.
- Three years of experience in a directly related field or in the performance of similar duties and responsibilities.
- Equivalent to an Associate's Degree from an accredited college or university with major coursework in Business Administration, Warehousing, or a related field.
- Possession of, or ability to obtain, voter's registration in the State of Colorado and Larimer County.
- Possession of, or ability to obtain in the next two years, a Colorado State Election Certification.
- Maintain continuing education hours annually or as required.
- Possession of, or ability to obtain, a valid Colorado Driver's License.
Must be able to:
- Lift ballot boxes and cases weighing up to 32 pounds from floor level to 60 inches above floor level.
- Carry up to 32 pounds from a cart to a vehicle.
- Push and/or pull with up to 25 pounds of force.
- Stand and/or walk for up to eight hours during quality control tasks.