Financial Systems Administrator
Plans, organizes, directs, coordinates, supervisors and provides technical support for the accounting operations and commercial card program functions.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general guidance from the director of a division.
- Exercises direct supervision over supervisor and indirect supervision over employees of accounting operations and commercial card administration.
- Develop, plan, implement and monitor accounting operations and the commercial card program goals, policies, procedures, objectives, and priorities.
- Develop, implement, interrupt, and monitor County-wide policies and procedures that relate to accounting operations and commercial card program.
- Participate in meetings before citizens, elected officials, committees, and boards on accounting operations and commercial card matters of the County.
- Director of the commercial card program and exercise managerial accountability for the responsibilities assigned to the purchasing buyer, whose half-time duties relate to the commercial card program.
- Manage, develop, and implement document imaging which includes the budget, equipment, software, etc. for accounting operations and providing the images within the financial management system.
- Plan for major system upgrades, enhancements, and accounting pronouncements that impact accounting operations and the commercial card program including creating and carrying out system test plans.
- Provide managerial assistance with the development, organization, and implementation of the County's financial management systems; revise the financial management and accounting systems to conform to changes in work programs and processes.
- Manage problem solution to determine the cause of internal and external systems issues related to accounting operations, related modules, and commercial card programs; investigate alternatives and select appropriate resolution.
- Develop curriculum to educate formally and informally all users of the accounting operations and commercial card systems; provide one-on-one tutoring and coordinate training provided by outside consultants.
- Contact for users of the County-wide financial systems pertaining to accounting operations and commercial card systems support and administration includes granting authorization to new users, notifying the appropriate technical individuals to add, change, or delete systems users, and develop users and system profiles.
- Participate on the Change Control Board as an expert on County accounting operations and related modules to collect, prioritize, recommend, and resolve system issues as they occur.
- Develop, design, and create special financial reports, enhancements, and interfaces upon request; develop and design specification for reports, enhancements, and interfaces which may include technical programming support to develop required programs; test reports, enhancements, and interfaces to ensure the performance according to the specifications.
- Establish, plan, and manage the accounting operations capital projects replacement plan and specific projects annual budgets; work with division director to ensure budget support for strategic direction of the finance division as well as the County
- Ensure all accounting operations and commercial card accounting records are properly imaged and retained and determine the most effective method(s) to retrieve and store data.
- Exercise direct and indirect, first-level supervision of positions, employees, operations, and activities within accounting operations and commercial card program. This includes coordinating staff training, assigning, directing, and supervising work, conducting and participating in the interview and selection process, making recommendations impacting pay, status, and disciplinary action including dismissal, evaluating performance, and approving time off as required by County policies and procedures
- Develop requirements, select vendors, and manage contracts to provide software support, consulting, training, and other system-related services.
- Analyze, interpret, and apply federal tax regulations to insure County compliance including assessment and utilization of specific software systems.
- Attend seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in field; review professional journals, attend association and professional meetings, and otherwise maintain contacts with professionals to facilitate exchange of information.
- Perform special studies and projects as assigned and required.
- Perform other duties as appropriate or necessary for performance of the job.
- Scope and application of laws, regulations, and practices pertaining to accounting operations.
- Read and comprehend department and County rules, regulations, policies, procedures, and standard operation procedures.
- Operation of standard office equipment including fax machines, copiers, and computers.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.
- Modern office practices and procedures.
- Implement accounting systems and procedures.
- Analyze and interpret numerical data, financial reports, and contractual agreements.
- Perform duties independently without close supervision.
- Communicate clearly and concisely, both verbally and in writing.
- Maintain sensitive and confidential information.
- Follow written and verbal instructions.
- Supervise and mentor professional and support staff in a productive and positive manner.
- Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Five years of increasingly responsible experience in governmental accounting and working with complex financial systems.
- Equivalent to a Bachelor's degree from an accredited college or university with major coursework in Accounting, Finance, or a related field.