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Description Detail

Facilities Planning & Real Estate Mgr

Min Hourly Max Hourly Min Monthly Max Monthly Min Salary Max Salary
$31.33 $43.86 $5,430.43 $7,602.25 $65,170.00 $91,238.00

Description

This position supervises staff and consultants and has a lead role in future capital project planning and budgeting; real estate selection and contract management; and project management oversight. The Group Manager acts in a team role on project management, interior design, CAFM, document and library resource management, and preparation of summary documents. After Hours Activity: May provide after hours guidance and support to consultants, vendors and internal staff.

Duties

The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.  

  • Receives general supervision from the Facility Director.  
  • Exercises general supervision over assigned staff.
  • May exercise indirect supervision of interns, consultants, contractors and vendors.

BUDGET MANAGEMENT

  • Perform trend analysis, future cost projections; prepare reports and proposals regarding funding requests and budget preparation for budget allocations, and projects.
  • Direct and participate in various accounting and budget activities: including initiating purchase orders, approving accounts payable, preparing detail and summary reports, analyzing and monitoring expenditures.
  • Coordinate the development of project budgets for annual budget preparation, and capital project budget funding requests.
  • Prepare project budgets and monitor expenditures
PROJECT MANAGEMENT/OVERSIGHT
  • Prepare project plans; define goals, scope, budget, schedule, resources needed, prioritize tasks.
  • Develop and monitor progress per schedule, budget and risk management strategies; document changes in scope and budget; prepare progress reports.
  • Review consultant prepared documents for compliance with the program requirements, design intent, and county standards.
  • Coordinate the design document review process with clients and all County entities, such as information management systems, security, facilities operations, and risk management.
  • Integrate and coordinate diverse teams of internal staff, consultants, contractors, and vendors to complete projects.
  • Provide guidance and documents to internal and external team members who participate in the project implementation and move coordination process.
  • Prepare project status reports for management.
  • Oversee the integration and coordination of diverse teams of consultants, contractors, vendors and all County entities in order to complete facility planning, and design of remodel and new capital projects.
  • Prioritize project requests, assign staff and consultants to complete project work, and review and approve design documents.
  • Prepare Requests for Proposals (RFP) for services needed to develop capital projects; coordinate the vendor selection process and contract completion.
INTERIOR DESIGN
  • Receive and analyze requests for space modifications.
  • Meet with clients to determine requirements.
  • Develop detailed space program documents for projects.
  • Design interior space plan options based on space program requirements and gain client approval on best solution.
  • Identify furniture needed and equipment locations; provide notes identifying scope of space modifications; select finishes.
  • Provide this information to design consultants and coordinate between the client and the consultants during the preparation of design and construction documents.
  • Coordinate the document review process.
  • Develop phasing plans and schedule for facility moves.
  • Develop detailed design drawings, specifications for furniture and equipment, and installation plans for furniture.
  • Provide the team planner with project procurement and implementation documents and guide them on the intent and special characteristics of the project.
  • Develop design and specifications for interior architectural finishes.
  • Apply the County ergonomic and space utilization standards to interior design and furniture specification.
  • Collaborate with the Risk Management ergonomist in the development and implementation of workplace reconfigurations.
CAFM ADMINISTRATION
  • Collaborate on the implementation, development and maintenance of a computer aided facility management (CAFM) software system.
FUTURE PLANNING
  • Coordinate the development of a facility master plan which identifies short, and long range capital facilities planning, capital construction projects, renovation, and relocation projects.
  • Coordinate updates to the facility master plan.
  • Prepare annual facilities budgets for capital renewal and replacement projects.
  • Participate in the development of a long range capital plan for facility projects by providing information on future capital projects and coordinate the development of estimated costs.
  • Monitor County staffing and business changes to predict future space requirements, capital projects, and relocations.
  • Future planning: develop comparative analysis of future facilities project options (impact scenarios); coordinate the development of project scope definition documents such as space programs, budgets, schedule, and resource requirements; prepare and present reports to management.
  • Prepare presentation documents, to support project funding requests.
REAL ESTATE
  • Define detailed criteria for site selection including detailed building requirements such as size, space program requirements, location characteristics, quantity of parking, for real estate search.
  • Evaluate and select space to meet these criteria.
  • Coordinate with real estate specialists and attorneys through the selection process and completion of legal agreements.
  • Liason with landlords on issues such as contractual changes, remodel approval requests, problems that arise. (Not responsible for day to day facility operations issues).
  • Maintain real estate contract files and data.
GENERAL FUNCTIONS
  • Provide management and oversight of assigned staff. Coordinate schedules, set work priorities.
  • Participate in staff selection process and review and approve/deny employee pay, status, training and disciplinary action.
  • Indirect supervision of consultants through the selection, contracting, project management and review of their work.
  • Responsible for document and library resource management, and preparation of summary documents.
  • Perform other duties as assigned or necessary for performance of the job.
Knowledge, Skills, & Abilities:
  • Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation. Leadership methods and management skills.
  • Strategic facilities master planning, conceptual project studies, collaboration with multidisciplinary team of consultants and internal staff to develop scenario planning and options analysis.
  • Principles and use of Computer Aided Drafting (CAD) and Computer Aided Facilities Management (CAFM).
  • Governmental use of rules, regulations, policies, procedures, and standards operation procedures.
  • Application of local and national building codes and regulations to building management, repair, and life safety and the Americans with Disabilities Act.
  • Architecture, Planning, Interior Design and Engineering, Real Estate site selection and property leases.
  • Routine software and business applications, including but not limited to, AutoCAD drafting, word processing, spreadsheets, presentation software, databases, financial management, work order tracking and data management software used to manage work requests.
  • Principles of project management, estimating, contract management, quality control, and scheduling.
  • Project cost budget analysis procedures related to various types of facilities projects.
  • Effectively motivate, supervise and evaluate assigned personnel.
  • Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
  • Work effectively with architects, engineers, and consultants.
  • Work independently and prioritize daily and weekly project activities.
  • Read architectural drawings, specification, and provide comment on construction design documents.
  • Visualize 3-dimensional space with objects which are stationary and moving, that people use as part of their work processes.
  • Develop documents that define existing conditions and modifications.
  • Coordinate real estate property selection and condition evaluations and make recommendations for building selection.
  • Successfully manage complete projects following standard project management processes.
  • Coordinate the development of project budgets and funding requests
  • Prepare request for proposals and bid documents.
  • Evaluate proposals and review contracts.
  • Communicate clearly and concisely, both verbally and in writing.
  • Prepare reports, correspondence, and meeting minutes.
  • Perform effective public speaking to large groups using graphics, text, and diagrams.
  • Effectively utilize Computer Aided Drafting (CAD) and Computer Aided Facilities Management (CAFM) software.
  • Collect and interpret data to identify future trends.
  • Develop conceptual ideas, comparative analysis, and feasibility studies.
  • Read, analyze, and interpret information from spread sheets, database reports, periodicals, reports, correspondence, and procedure manuals.
  • Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
Qualifications:
  • Equivalent to a Bachelor's degree in Planning, Real Estate, Architecture, Engineering, Construction Management, Interior Design, or a related field at the discretion of the Department Director.
  • Master's degree preferred.
  • Six years of experience in a directly related field or in the performance of similar duties and responsibilities.
  • Possession of, or ability to obtain, a valid Colorado Driver's License.

Physical Requirements:

STRENGTH: SEDENTARY - Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time.

MOVEMENT: Occasionally - ¼ to 2 1/2 hours/day

  • CLIMBING - Ascending or descending using feet and legs and/or hands and arms. Body agility is emphasized.
  • BALANCING - Maintaining body equilibrium to prevent falling on narrow, slippery, or erratically moving surfaces; or maintaining body equilibrium when performing feats of agility.
  • STOOPING - Bending body downward and forward. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
  • KNEELING - Bending legs at knees to come to rest on knee or knees.
  • CROUCHING - Bending body downward and for-ward by bending legs and spine.
  • CRAWLING - Moving about on hands and knees or hands and feet.
  • REACHING - Extending hand(s) and arm(s) in any direction.
  • HANDLING - Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand.
  • FINGERING - Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.
  • FEELING - Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips.
WORK ENVIRONMENT:
  • Standard Office Environment
  • Occasional Field Work Environment.
ENVIRONMENTAL CONDITIONS AND PHYSICAL SURROUNDINGS - EXPOSURE: Occasionally - ¼ to 2 1/2 hours/day
  • EXPOSURE TO WEATHER - Exposure to hot, cold, wet, humid, or windy conditions caused by the weather.
  • EXTREME COLD - Exposure to non weather-related cold temperatures.
  • EXTREME HEAT - Exposure to non weather-related hot temperatures.
  • WET AND/OR HUMID - Contact with water or other liquids; or exposure to non weather-related humid conditions.
  • NOISE - Exposure to constant or intermittent sounds or a pitch or level sufficient to cause mark ed distraction or possible hearing loss.
  • VIBRATION - Exposure to a shaking object or surface. This factor is rated important when vibration causes a strain on the body or extremities.
  • ATMOSPHERIC CONDITIONS - Exposure to conditions such as fumes, noxious odors, dusts, mists, gases, and poor ventilation that affect the respiratory system, eyes or, the skin.
  • CONFINED/RESTRICTED WORKING ENVIRONMENT - Work is performed in a closed or locked facility providing safety and security for clients, inmates, or fellow workers.
  • PLATFORM FOR MOVEMENT - Work requires walking on uneven surfaces, climbing or working on ladders, scaffolds or heavy equipment.