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Description Detail

Elections Technician

Min Hourly Max Hourly Min Monthly Max Monthly Min Salary Max Salary
$16.24 $22.74 $2,814.88 $3,941.52 $33,786.00 $47,300.00

Description

Provides support to Elections Coordinators and/or oversight for certain elections processes. Areas of responsibility may include administrative functions, Voter Registration, Voting Systems, Mail Ballots, Voter Service & Polling Locations and/or other areas of elections as needed.

Duties

The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
  • Receive direct supervision from the Elections Manager.
  • Receive indirect supervision from the Elections Coordinators.
  • Exercise direct supervision of election temporary workers, as needed.
  • Administer state and federal election laws to provide successful elections experiences for staff and the public.
  • Assist with petition projects as needed.
  • Assist with re-precincting projects as needed.
  • Work in any Clerk and Recorder department when necessary.
  • Provide support, in conjunction with the Elections Coordinator, to all elections workers.
  • Perform other duties as appropriate or necessary for performance of the job.

Voter Registration:

  • Review, analyze, and explain voter registration statutes and rules.
  • Oversee data entry completeness and adherence to established data entry standards.
  • Maintain a clean, accurate voter registration database.
  • Assist with all mapping functions necessary for the creation and maintenance of all taxing districts, municipalities, and towns in the voter registration function.
  • Answer questions and respond to any voter calls regarding non-received ballots, incorrect ballots, or voter errors; direct any such calls to the appropriate Elections Coordinator.
  • Maintain statistical information required for reporting to the Secretary of State.
  • Ensure accurate voter registration data is available to the public and political entities.
  • Maintain contacts for voter registration at agencies, high schools, and Citizen Information Center; update all training manuals as needed.
  • Maintain voter registration drives logbook.
  • Order voter registration forms as needed.
  • Create all reporting requirements of the National Voter Registration Act.
  • Re-design any processes or forms including voter registration, emergency registration, voter changes and emergency voting that have changed through legislative actions.

Voter Service and Polling Locations:

  • Review, analyze, and explain election day statutes and rules.
  • Recruit and manage Voter Service and Polling Location supervisors and troubleshooters.
  • Recruit Voter Service and Polling Location workers in compliance with statutory compliance and caucus workers provided through the caucus party selection process; responsible for the communication flow with all workers; may work in conjunction with a temporary employee to obtain the number of judges necessary.
  • Create a Voter Service and Polling Location field manual for each election including voter processing, emergency procedures, security provisions, ballot and provisional ballot processing, vote tabulation equipment handling, and the set-up and tear-down of each Voter Service and Polling Location site.
  • Process all election workers payroll and related paperwork.
  • Create supply manifests for each Voter Service and Polling Location station to ensure appropriate supplies and materials are available for all election workers at each Voter Service and Polling Location station.
  • Coordinate, as necessary, with the Distribution Center staff information on supply packing, manifests, procedures, and training requirements.
  • Plan and organize all Voter Service and Polling Location training schedules and training classes; conduct classes as required.
  • Provide intense election cycle support to all Voter Service and Polling Location sites on election day.
  • Work with other team members to guarantee smooth set-up, operation, and break-down of all Voter Service and Polling Location sites.

Voting Systems:

  • Review, analyze, and explain entity involvement, district participation, ballot set-up and design, and voting system equipment statutes and rules.
  • Program the election set-up in the election management software application along with the appropriate Elections Coordinator.
  • Verify repeatedly the correct set-up of all districts, candidates, and issues in the election management system.
  • Program the election set-up in the vote tabulation system under the direction of the appropriate Elections Coordinator.
  • Verify the correct vote tabulation system set-up.
  • Administer, along with the appropriate Elections Coordinator, any election database changes that may occur due to court actions or Secretary of State directives once the database is locked down.
  • Ensure compliance with all Secretary of State Rules regarding election database security and governance.
  • Prepare samples for the proofing and editing of paper, machine, and auditory ballots and text ballots.
  • Prepare all vote tabulation machine memory cards.
  • Perform all tests on test ballots and auditory ballots for functionality and correctness.
  • Participate in all ballot and system proofing.
  • Create all sample ballots; coordinate with the print shop and the webmaster all .pdf files for public posting.
  • Participate in all testing of election night returns.
  • Create updates of all voting equipment sections of all training manuals.
  • Compile and report all election night returns to the public and the Secretary of State.
  • Assist with any post-election boards as needed.
  • Ensure statutory compliance of all election database records.
  • Maintain election calendar for all phases of election cycle.
  • Assist with all mapping functions necessary for the creation and maintenance of all taxing districts, municipalities, and towns in the voter registration function.

Mail Ballots

  • Oversee the receipt, date stamping, and processing of mail ballots including applications and any necessary notification letters.
  • Oversee the timely completion of the vendor export file.
  • Sort and proof mail ballots received from the vendor.
  • Oversee the signature verification teams assigned to view all mail ballots and confirm original signatures.
  • Help resolve conflicting signatures through the statutory process; refer discrepancies to the appropriate Elections Coordinator.
  • Maintain logs and audit sheets on a daily and box-by-box basis for presentation to the counting board.
  • Process all UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) ballots expeditiously to place ballots in the hands of those overseas.
  • Help process voters needing to vote before ballots have arrived in the office.
  • Public contact on Election Day and in the office area; answer questions, explain processes, and further the voter education process with the public.
  • Process voter information cards as needed.
  • Process voter confirmation cards as needed.
  • Assist with legislative reviews as needed.

Administrative

  • Administer all election-related supply ordering, accounting, and invoicing; track charges to correct budget.
  • Maintain budget files for use by the Elections Manager.
  • Maintain the lead point of contact for recruiting all temporary election workers and election judges; assist with employment documentation; maintain the election judge database.
  • Create and maintain a new employee's checklist for employment practices.
  • Administer appropriate Oath of Office depending on type of election worker; file oaths for election cycle.
  • Run Colorado Bureau of Investigations background checks on all election workers pursuant to Colorado Revised Statutes; maintain confidential files of all background checks.
  • Create, in conjunction with all interested parties, training schedules for all election workers.
  • Reserve rooms for all election functions including testing, auditing, training, ballot packing, equipment deployment, and conferences.
  • Assist other election personnel with projects as needed.
  • Process all entity election billing and receipt of funds.
  • Maintain all election specific paperwork and process paperwork under the statutory retention period.
  • Maintain office equipment and maintenance contracts.
  • Process all vendor contracts and negotiate with contractors.
  • Process all employee and temporary employee timesheets in a timely manner.
  • Assist with vehicle reservations at election time.
  • Maintain postage accounts on all post office permits, the Neopost machine, and the Pitney Bowes machine.
  • Maintain a petty cash account.
  • Work closely with the Clerk's Administrative Office to ensure timely, accurate processing of all paperwork.

Knowledge, Skills, & Abilities:

  • Principles, practices, and objectives as related to organizations in public administration.
  • Principles, practices, and objectives as related to the Clerk and Recorder.
  • Colorado Revised Statutes, Title 1, election laws, and other relevant statutory references to the election process; Secretary of State Rules and regulations as directed by statute; federal election laws as applicable including, but not limited to, The Help America Vote Act of 2002 and the National Voting Rights Act of 1993; thorough understanding of all election rules pertaining to all aspects of elections.
  • Department and County rules, regulations, policies, procedures, and standard operation procedures.
  • Principles and best practices of elections, project management, public relations, and personnel management.
  • Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
  • Routine software and business applications including, but not limited to, voter registration, election management, word processing, spreadsheets, layouts, scheduling, project management, and databases.
  • Vote tabulation system applications.
  • Understand the correlation between the election management database and the voting tabulation system database.
  • Understand the workings of communication devices and the correlation between electronic voting equipment, databases, programming and the election laws.
  • Communicate clearly and concisely, both verbally and in writing.
  • Read and interpret statutes.
  • Properly interpret and make decisions in accordance with laws, regulations, and policies.
  • Ability to successfully work in a stressful, fast-paced, deadline-driven environment.
  • Close attention to detail.
  • Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.

Qualifications: 

  • One year of experience in the elections arena or in the performance of similar duties and responsibilities.
  • Equivalent to an Associate's Degree from an accredited college or university in Public Administration, Business Administration, or a related field. The equivalent is one year of full-time, relevant experience to one year of the degree.
  • Possession of, or ability to obtain, voter's registration in the State of Colorado and Larimer County.
  • Possession of, or ability to obtain, a valid Colorado Driver's License.
  • Possession of, or ability to obtain, within one year, Colorado State Election Certification and/or maintain continuing education hours annually or as required.
  • Must be available to work evenings, weekends, and some holidays.

Physical Requirements: 
Must be able to:

  • Lift ballot boxes and cases weighing up to 32 pounds from floor level to 60 inches above floor level.
  • Carry up to 32 pounds from a cart to a vehicle.
  • Push and/or pull with up to 25 pounds of force.
  • Stand and/or walk for up to eight hours during quality control tasks.

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.