Elections Project Lead
Position is responsible for coordinating and providin, personnel management and training for mail-in, early voting, vote centers and mail election cycles, in compliance with election policy, procedures, laws and regulations. Position is required to perform assigned duties using considerable initiative and independence under minimal supervision. Responsible for providing detailed support and performing specific functions required to complete any election while adhering to mandated deadlines.
he following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
- Receives general supervision from the Election Operations Manager.
- Exercises direct supervision of the assigned technicians and/or data analyst(s).
- Exercises direct supervision of election workers.
- Exercises direct supervision, including employee performance appraisals, approving time off and overtime duties. Provide necessary and required employee training. Oversee recruitment, hiring, on boarding, training and performance management of temporary workers.
- Administer Office policies and procedures, federal, state and local laws to ensure a successful election cycle.
- Coordinate and complete projects to include project planning, organizing multiple tasks, prioritizing tasks to meet deadlines, as well as preparing for current and future election cycles.
- Research and provide verbally, or in correspondence, information on election regulations, procedures and policies to voters, election officials, candidates, and any other entity requiring assistance.
- Work in any Clerk and Recorder department when necessary.
- Perform other duties as appropriate or necessary for performance of the job.
- Coordinate the development of voter registration compliance and processes according statutes and rules.
- Assure data entry completeness by adhering to established data entry standards. Provide necessary training associated with data entry and completeness.
- Maintain a clean, accurate voter registration database including all mapping functions necessary for the creation and maintenance of all taxing districts, municipalities, and towns.
- Comply with the National Voter Registration Act. Provide necessary and required training for voter registration.
- Responsible for entity involvement, district participation, ballot set-up and design, and voting system equipment statutes and rule.
- Programming and verification of the election set up in the election management software application, and the vote tabulation system.
- Ensure compliance with Secretary of State Rules regarding election database security and governance.
- Oversee the proofing and editing of paper, machine, auditory ballots, and text ballots.
- Oversee the testing and auditing of all vote tabulation equipment including procuring election workers, posting all legal notices, administering the tests, and auditing live ballots.
- Oversee the testing of all paper ballots upon receipt, and electronic voting equipment ballots upon creation.
- Monitor all voting equipment deployment.
- Create all sample ballots.
- Coordinate public posting.
- Coordinate modem testing and stress testing of election night returns.
- Oversee the updating of all voting equipment sections of all training manuals; implement.
- Oversee the Counting Board for each election.
- Oversee the compilation and reporting of all election night returns to the public and the Secretary of State.
- Manage all post-election boards including write-ins and canvass.
- Maintain all voting equipment.
- Coordinate mail-in, early voting, and vote centers election cycles according statutes and rules.
- Coordinate the development of mail-in, early voting, and election day voter process manuals including emergency voting and voter processing of ballots and provisional ballots.
- Re-design any election processes that have changed through legislative actions.
- Oversees all areas of mail-in, including ballot applications, outgoing mail-in ballots, incoming mail-in ballots, signature verification. Orders and designs forms and mail-in envelopes.
- Oversee the planning and organizing for mail-in, early voting, and vote centers election cycles training schedules and training classes, and conduct classes as required.
- Provide election cycle support to all mail-in, early voting, and vote center technicians and supervisors.
- Assist with balancing issues and computer entry errors.
- Work with other team members to guarantee smooth set-up, operation, and break-down of all voting locations.
- Coordinate with the Distribution Center staff on all phases of supply and equipment deployment for all voting locations.
- Coordinate and provide support, assistance, and knowledge of state statutes and best practices on election day.
- Track Colorado Legislation. Advise candidates and committee agents on campaign and political finance regulations.
- Draft Inter-Governmental Agreements (IGA's), requesting County Attorney approval on IGA drafts and estimating election costs for attachment with the IGA's.
- Coordinate with all appropriate entities on all TABOR issues and design and complete this large mailing in a statutorily short period of time.
- Prepare all legal notices for publication and postings according to statutory requirements.
- Oversee the creation of the phone bank training manual and supervise phone bank technicians.
- Responsible for website development and maintenance.
- Responsible for Elections press releases. Extensive public contact on Election Day in the office areas; answer questions, explain processes, and further the voter education process with the public.
- Oversee and implement the County Provisional Board for each election. Work with local political party chairs to recruit, train, and advise members of the Provisional Board. Research provisional voter information in compliance with Colorado Revised Statutes and Secretary of State Rules to determine eligibility of provisional voters.
- Create reports for members of the County Canvass Board to account for all provisional ballots issued and cast.
- Respond to provisional voters' inquiries to determine whether their ballots were accepted and the reason if their ballots were not accepted.
- Oversee and implement the petition process; research petition information in compliance with Colorado Revised Statutes and Secretary of State Rules.
- Oversee and implement re-precincting projects; research petition information in compliance with Colorado Revised Statutes and Secretary of State Rules as needed.
- Create, in conjunction with the Election Operations Manager, the ballot order for the off-site vendor.
- Responsible and accountable for reconciliation of final election results to County Canvass Board.
Knowledge, Skills, and Abilities:
- Principles, practices, and objectives as related to organizations in public administration.
- Principles, practices, and objectives as related to the Clerk and Recorder.
- Colorado Revised Statutes, Title 1, election laws and other relevant statutory references to the election process; Secretary of State Rules and regulations as directed by statute; Federal election laws as applicable including, but not limited to, The Help America Vote Act of 2002 and the National Voting Rights Act of 1993; thorough understanding of election cycle statues and rules.
- Department and County rules, regulations, policies, procedures, and standard operation procedures.
- Principles and best practices of elections, project management, public relations, and personnel management.
- Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.
- Routine software and business applications including, but not limited to, voter registration, election management, word processing, spreadsheets, layouts, scheduling, project management, and databases.
- Understand the correlation between the election management database and the voting tabulation system database.
- Ability to complete and understand intense voting tabulation system training.
- Understand the workings of communication devices (modems and telephones) and the correlation of electronic voting equipment with modems, databases, programming, and the election laws.
- Communicate clearly and concisely, both verbally and in writing.
- Read and interpret statutes; make decisions in accordance with laws, regulations, and policies.
- Ability to support an extremely complex process requiring accuracy and detailed attention.
- Knowledge of and ability to utilize stress management techniques to manage frequent stressful situations.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, vendors, and members of the community.
- Three years of supervisory experience in the elections or in the performance of similar duties and responsibilities.
- Associate's Degree from an accredited college or university in Public Administration, Computer Science, Business Administration, or a related field.
- Possession of, or ability to obtain, voter's registration in State of Colorado and Larimer County.
- Possession of or ability to obtain, in the next two years, a Colorado State Election Certification.
- Maintain continuing education hours annually or as required.
- Must be available to work evenings, weekends, and some holidays.
- Possession of, or ability to obtain, a valid Colorado Driver's License.
Must be able to:
- Lift ballot boxes and cases weighing up to 30 pounds from floor level to 60 inches above floor level.
- Carry up to 30 pounds from a cart to a vehicle.
- Push and/or pull with up to 25 pounds of force.
- Stand and/or walk for up to eight hours during quality control tasks.