Elections Operations Manager
Serves as an integral part of the election management team along with the Clerk & Recorder, Distribution Center Manager, and the Business Analyst. Organizes and oversees areas of the election operations including election day activities, voter registration activities and vote tabulation system activities. Possesses a thorough understanding and knowledge of the Vote Center Model and assures complete compliance with the Colorado Revised Statutes, Title 1.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general supervision from the Clerk & Recorder.
- Exercises direct supervision over elections staff.Administer State and Federal election laws, coordinate with the Distribution Center Manager, Business Analyst, and Clerk & Recorder for the successful completion of each election cycle.
- Review, analyze, and explain state election statutes, rules, and the constitution.
- Exercise direct supervision of positions, employees, operations, and activities within the Election Operations area; may include coordinating staff training, assigning and reviewing work, participating in the interview and selection process, making recommendations impacting pay status and disciplinary action, evaluating performance, and approving time off.
- Participate in State and County election committees, meetings, and trainings as requested to ensure County and department needs are considered and met; advise management staff and elections staff of activities and actions; maintain an awareness of activities in other counties and other states pertaining to elections programs and policies.
- Provide Vote Center information and assistance to other counties and states as requested and assigned.
- Organize and maintain all areas of the election operations team including early voting, vote centers, election judge procurement and training, mail-in, voter registration, vote system tabulation, and vote system equipment.
- Assign and approve Contingency and Security Reports and submit to Secretary of State for approval pursuant to Colorado Revised Statutes.
- Oversee the implementation of the early voting statutory requirements including site selection, recruiting, and hiring approximately 90 early voting workers, training all workers on the registration, emergency registration, change of address, party affiliation, and emergency registration functions to operate independently of the office at a temporary branch office site, as well as the voting process; design all processes to comply with ever-changing statutory requirements.
- Oversee the implementation of the vote center model including participating in site selection, designing current statutory compliance with voting requirements, reviewing supply inventories, hiring, and training approximately 500-600 election day judges including worker eligibility, class scheduling, payroll, and assigning training duties. Oversee the creation of a judge's process manual that is a detailed, written process analysis for field work and ensures the smooth conduct of election day.
- Oversee the absentee mail-in and mail ballot process including the qualification and creation of mail-in and mail ballots, data lists; work with the off-site ballot vendor to ensure compliance with all areas including data compliance, scan ability of bar codes, envelope design, and quality control of all areas; oversee the return ballot process which includes signature verification, privacy controls, and counting quality procedures.
- Oversee the voter registration process to ensure compliance and quality control on all database entries; ensure compliance with state and federal voter registration laws; review the Campaign Finance laws and direct compliance issues as needed; oversee the petition (candidate, initiatives, and referendums) process as they are filed; oversee the distribution of state and public data requests.
- Oversee the vote tabulation system including ballot design and layout, off-site vendor scheduling, and quality assurance; ensure database integrity and completeness; participate in the creation of the ballot order and deployment of ballots to all voting locations; initiate Inter-governmental Agreements with all entities participating in the election and is responsible for the proofing of visual and auditory ballots.
- Oversee the voting equipment testing and auditing; ensure statutory compliance with state report filings, public notice filings, and the state directed auditing of live ballots.
- Oversee the development of election day trainings for cyclical election workers including written manuals, assignment of trainers, training of the trainers and monitoring of each class and their assignments.
- Oversee redistricting processes as statutorily required.
- Maintain the election cycle calendar to ensure compliance with all deadlines and job assignments.
- Monitor budget and provide input to Clerk & Recorder for the creation of budgets.
- Investigate, interpret, analyze and prepare recommendations in relation to proposals for new programs and services.
- Perform special studies and projects as assigned and required.
- Testify on legislative proposals as assigned and required.
- Attend seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field; review professional journals, attend associate and professional meetings, and otherwise maintain contacts with professionals to facilitate exchange of information.
- Research and track pending election legislation for the current session of the Colorado General Assembly; analyze procedural and fiscal impacts of pending bills and convey those impacts in a timely manner to members of the Colorado Association of County Clerk and Recorders Legislative Committee; respond to elected officials' requests for information regarding pending bills; identify and analyze changes to Secretary of State Rules and notify department heads and elected officials of public hearings regarding rules.
- Provide public relations support as appropriate to keep media and community informed of legislation, budget, and programs.
- Work in any Clerk and Recorder department when necessary.
- Perform other duties as appropriate or necessary for performance of the job.
- Principles, practices, and objectives as related to organizations in public administration.
- Principles, practices, and objectives as related to the Clerk and Recorder.
- Colorado Revised Statutes, Title 1, election laws and other relevant statutory references to the election process; Secretary of State Rules and regulations as directed by statute; Federal election laws as applicable including, but not limited to, The Help America Vote Act of 2002 and the National Voting Rights Act of 1993.
- Research techniques, sources, and availability of information as well as methods of report presentation.
- Department and County rules, regulations, policies, procedures, and standard operation procedures.
- Principles and best practices of elections, project management, public relations, budget analysis, data analysis, and personnel management.
- Supervisory principles, procedures and methods including selection, training, discipline, and evaluation.
- Routine software and business applications including, but not limited to, voter registration, election management, word processing, spreadsheets, layouts, scheduling, project management and databases.
- Communicate clearly and concisely, both verbally and in writing.
- Properly read and interpret statutes.
- Properly interpret and make decisions in accordance with laws, regulations, and policies.
- Must be available to work evenings, weekends, and some holidays.
- The elections process is extremely complex and requires accuracy and detailed attention. Stress is most definitely a factor in this position.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Five years of supervisory experience in the Elections arena or in the performance of similar duties and responsibilities.
- Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, or a related field.
- Maintain continuing education hours annually or as required.
- Possession of, or ability to obtain, voter's registration in State of Colorado and Larimer County.
- Possession of or ability to obtain, in the next two years, a Colorado State Election Certification.
- Possession of, or ability to obtain, National election certification.
- Possession of, or ability to obtain, a valid Colorado Driver's License.
- Lift ballot boxes and cases weighing up to 32 pounds from floor level to 60 inches above floor level.
- Carry up to 32 pounds from a cart to a vehicle.
- Push and/or pull with up to 25 pounds of force.
- Stand and/or walk for up to eight hours during quality control tasks.