Civil Deputy I
Coordinate the process of delinquent tax collections, mobile homes, and/or real property. Coordinate public tax lien sale. Process and research all related legal and required documents.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
- Receives general supervision from the Business Operations Supervisor.
- Exercises no supervision.
- Coordinate Treasurer's Office annual Tax Lien Sale; train employees on tax sale procedures and duties; coordinate arrangements for site, security, computer systems, advertising and the like; perform processing and customer service duties during the sale; assist managers in providing, distributing and reviewing appropriate tax certificate information to interested public parties.
- Accept and properly process applications for Treasurer's Deeds. Coordinate with title companies and parties of interest. Travel to property to post notice of Treasurer's Deed application. Develop and properly execute the final Treasurer's Deed.
- Research and prepare advertising lists for delinquent taxes for property, personal property, and mobile homes.
- Responsible for the notification of delinquent taxes to Mobile Home owners, service of Distraint Warrants and discovery of Mobile Homes and perform tasks related to the annual tax lien sale.
- Responsible for the moving of Mobile Homes process in accordance with C.R.S.
- Assist other interested parties such as the State, Creditors, and Federal agencies in the collection of delinquent taxes; ensure fees are distributed to appropriate parties.
- Perform routine research of names, addresses, and ownership within public records to respond to public inquiries.
- Research, interpret, and explain State and Local statutes.
- Research and respond to the most difficult complaints and requests for information; compose letters as appropriate.
- Provide customer service in person and by telephone, processing and completing requests from the public and government agencies or referring client to appropriate department or staff.
- Understand bookkeeping and accounting-related entries in order to evaluate and make assessment decisions.
- Research and balance internal accounts related to assigned area.
- Responsible for the coordination and processing of imaging documents in the Treasurer's department.
- Responsible for the coordination and processing of Special Assessment Districts.
- Perform complex Treasurer's customer service functions including processing redemptions, reconciling mass payments, and verifying and correcting the tax roll.
- Perform customer service functions such as receiving and processing tax payments and answering taxpayer questions.
- Perform other duties as appropriate or necessary for performance of the job.
Knowledge, Skills, & Abilities:
- State and County laws and regulations pertaining to the Treasurer's Office and departmental policies and procedures
- Principles, practices, and objectives related to property tax collection.
- Standard bookkeeping practices and methods including accounts payable, accounts receivable, payroll, and journal entries.
- Routine software and business applications; including, but not limited to, word processing, spreadsheets, presentation software, and databases.
- Modern office practices and procedures.
- Provide professional customer service to clients and public.
- Communicate clearly and concisely, both verbally and in writing.
- Effectively respond to conflict situations and people in conflict.
- Read and research elected official office records, plats, and maps.
- Perform duties independently without close supervision.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Two years of experience in a directly related field or in the performance of similar duties and responsibilities within an Elected Official's Office.
- High School diploma or GED supplemented by basic bookkeeping courses.
- Possession of, or ability to obtain, a valid Colorado Driver's License.