Business Operations Coordinator
Provides varied, advanced, and confidential administrative management and operational analysis in support of a department, division, or program(s); oversees and administers a variety of projects; conducts staffing, procedural, organizational, and budgetary studies and recommends modifications to increase effectiveness and efficiency; provides advice and/or indirect supervision to staff, other departments, the public, and other agencies, and performs related work as required.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
- Oversee and ensure that the administrative functions of the organizational unit or program(s) to which assigned are carried out. Establish and maintain systems, processes, and policies; monitor and evaluate functions; develop and implement policy.
- Identify, develop, implement, and maintain various methodologies and processes that improve the quality of work.
- Conduct special research projects, including gathering, compiling, and analyzing information; provide alternatives and make recommendations on courses of action.
- Prepare complex reports, manuals, bid proposals, requests for proposals, and other documents for special projects, programs, and research; give presentations on findings.
- Answer complex questions and assist in resolving complex problems requiring professional advice.
- Compile information and maintain complex databases for tracking information for reporting purposes.
- Prepare and administer contracts for projects and programs including determining sources and vendors, coordinating activities, and tracking expenditures.
- Represent the department on various boards and committees;
attend meetings ensuring the department views are represented.
- Assist in preparing budgets by coordinating and compiling data, researching past expenditures, projecting expenditures for the following year, and making budget recommendations.
- Perform other duties of a similar nature or level.
- Attend seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in field; review professional journals, attend association and professional meetings; and otherwise maintain contacts with professionals to facilitate exchange of information.
- Perform other duties as appropriate or necessary for performance of the job.
Knowledge, Skills, & Abilities:
- Communicate clearly and concisely, both verbally and in writing.
- Read and comprehend department and County rules, regulations, policies, and standard operating procedures.
- Provide professional customer service.
- Operational, budgeting, staffing, policy, and procedure or similar research methodology.
- Theories, operational practices, and principles in area of assignment.
- Public sector budgeting principles and practices
- Applicable laws, rules, ordinances, and regulations.
- Basic principles and practices of project oversight.
- Basic supervisory principles and practices.
- Computer applications related to the work.
- Techniques for effectively representing the department including making effective public presentations and dealing with a variety of individuals in person and over the telephone.
- Compiling and analyzing complex research, budgetary, and operational data.
- Preparing and administering contracts.
- Preparing, administering, and monitoring operational budgets.
- Preparing complex narrative and statistical reports, correspondence, policies, procedures, and other written materials.
- Applying theories, principles, and practices in the area of assignment.
- Managing multiple tasks, often with competing deadlines.
- Handling difficult situations appropriately, using sound, independent judgment within established policy and procedural guidelines.
- Making effective presentations to individuals and groups.
- Communicating effectively with co-workers, subordinates, superiors, the general public, representatives of public and private organizations, and others sufficient to exchange or convey information.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Equivalent to a Bachelor's Degree from an accredited college or university with major coursework in Business Administration, Accounting, Public Administration, or a related field.
- Five years of experience in a directly related field or in the performance of similar duties and responsibilities.
- Possession of, or ability to obtain, a valid Colorado Driver's License.