Accounts Payable Technician II
Performs a variety of complex and difficult accounts payable clerical work. Sets up and maintains complex financial or statistical records involving posting and balancing. These positions Audit payment requests from departments ensuring compliance with County policies and procedures, verifying accuracy, appropriate documentation, and authorized approval. This process is the final approval level before payments can be generated.
The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.
Knowledge, Skills, & Abilities:
- Receives general supervision from the Accounting Operations Supervisor.
- May exercise indirect supervision over less experienced staff (Accounts Payable Technician I).
- Perform complex and difficult accounting clerical work in the preparation and maintenance of complex financial systems.
- Distribute payroll and warrants.
- Train all County employees within each department who are authorized to process transactions in the County's ERP Accounts Payable module.
- Maintain all County departments' approval authorizations for all financial documents.
- Audit and verify figures to be run through system; prepare and run appropriate reports.
- Record and check financial transactions and prepare financial and statistical statements.
- Maintain departmental expenditure records and assign costs to proper account or fund.
- Maintain journals and general ledgers of financial transactions and prepare analytical reports on revenues and expenditures.
- Audit and verify invoices and prepare for payment.
- Check and reconcile accounts utilizing calculating, adding, and bookkeeping machines.
- Maintain all vendor records and Federal tax information for 1099 reporting.
- Establish accounting policies and procedures related to accounts payable processing.
- Communicate with vendors and other outside agencies; respond to citizens and auditors requesting payment related information.
- Participate in the preparation and maintenance of accounts payable documents as well as the control and account verification processes of the County's accounting systems.
- Prepare and process a variety of bills and invoices including the auditing of all Commercial Card statements and transactions in accordance with policies and procedures.
- Examine and verify the departments' ERP entries for accuracy and make sure supporting documentation is provided.
- Balance the main petty cash drawer.
- Maintain files of correspondence, records, and other documents.
- Respond to employee and citizen inquiries, complaints, and requests for payment related non-confidential information.
- Operate a personal computer as assigned; input data and run and distribute appropriate reports.
- Review and check records, forms, and other documents for accuracy, completeness and conformance to rules and regulations.
- Perform other duties as appropriate or necessary for performance of the job.
- Basic methods, terminology, and practices of bookkeeping and financial record keeping.
- Mathematical principles and procedures.
- Modern office practices and procedures.
- Purposes, methods, and practices of financial record keeping work including the purposes and uses of common record keeping systems.
- County policies and procedures as they relate to payment information.
- Extensive knowledge of the County's ERP Accounts Payable and Purchasing modules in order to train and assist department personnel.
- Perform difficult and responsible clerical work.
- Post financial data and make accurate mathematical calculations.
- Operate a ten-key calculator.
- Type at a speed necessary for adequate job performance.
- Understand and carry out oral and written instructions.
- Prepare financial reports to maintain journals, ledgers, and complex filing systems.
- Make mathematical computations quickly and accurately.
- Perform duties independently without close supervision.
- Interpret State and Federal Regulations as they relate to the County's payment information.
- Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
- Two years of progressively responsible experience in maintaining records and working with automated financial systems, in a directly related field, or in the performance of similar duties and responsibilities.
- High School diploma or GED required, supplemented by specialized courses in accounting and business practices.