Cirque Meadows by Adam Johnson

Employer New Hire Reporting

State Directory of New Hires (SDNH) is a centralized, confidential, and secure repository responsible for receiving new hire data reported by employers in the State of Colorado. Federal law (42 USC 653A(b)(1)(A)) requires employers to furnish this data to the SDNH of the state in which a newly hired employee works.

  • This reporting must take place within 20 calendar days after the date of hire or by the first regularly scheduled payroll following the date of hire, if such payroll is after the expiration of the 20-day period.
  • If reporting electronically, the employer must transmit twice per month, no fewer than 12 and no more than 16 days apart.

"Employer" has the same definition as for federal income tax purposes. Employers required to provide employees with W-2 forms must also comply with new hire reporting requirements.

What to Report

  • About the employee
    • Employee name
    • Address
    • Social Security Number
    • Date of birth (optional)
    • Date of hire (optional) – Date of hire is considered to be the first day that services are performed for wages by an individual
  • About the employer
    • Employer name
  • Payroll address
  • Federal identification number (FEIN)

How and Where to Report

The following methods can be used:

  • Report online at Colorado State Directory of New Hires
  • Fax or mail the W-4 or equivalent form
    • Fax
      (303) 297-2595
    • U.S. mail
      Colorado State Directory of New Hires
      PO Box 2920
      Denver, CO 80201-2920
    • Overnight mail service
      Colorado State Directory of New Hires
      PMB 262
      1550 Larimer Street
      Denver, CO 80202-1610
  • Diskette, Magnetic Media or Cartridge (please contact the FSR Employer Outreach Department for formatting requirements)

Contact the Colorado State FSR Employer Outreach Department for help with any of these options, or for more online information, please consult the FSR Employer Outreach Guide.

Multi-State Employers

Employers, with employees in two or more states and who transmit required reports magnetically or electronically, must comply with the law by exercising one of the following options:

  • Furnish the new hire report to the State Directory of New Hires of the state in which your newly hired employee works; or
  • Designate one state in which any of your employees work and transmit all new hire reports to the State Directory of New Hires of that state.

If the second option is chosen, you must notify the Secretary of the U.S. Department of Health and Human Services in writing, of the decision to report to only one state and identify the chosen state.

The following information is required:

  • Federal Employer Identification Number (FEIN)
  • Employer's name, address, and telephone number related to the FEIN
  • State selected for reporting purposes
  • Other states in which the company has employees
  • Corporate point of contact

Multi-State Employer Notification Form

You can send the form via U.S. mail, addressed to:

Department of Health and Human Services
Multi-State Employer Registration
Office of Child Support Enforcement
PO Box 509
Randallstown, MD 21133

You can also submit the form online through the Federal Office of Child Support Enforcement.

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.