Larimer County Fair & Rodeo
April 22, 2009
Meeting Called to Order at 7:00 p.m. by:
Mike Adams, Chairman
Approval of March meeting minutes:
Motion to approve March meeting minutes voted on and passed.
o Lillie reported on their recent and upcoming events.
o Kyra reported that Gnarly Barley Beer Fest information is on the Fair Web Site. She also passed out “save the date” magnets. June 1st is deadline for Brewer’s to enter.
Chairman’s Topics: Mike Adams
o Mike distributed a committee punch list for each committee member
· In the future each committee needs to develop a year long planning timeline.
o Passed out updated list of “Partnering Program” and asked for Board members to fill in areas that need more help.
o Waiting for County Attorney to okay animal welfare statement before publishing on the Fair
o Shannon will meet with Tim Palmer to go over protocol for handling animal welfare issues/protesters .
Volunteers: Jacque Loebig
Junior Livestock Sale: No report due to Gregg Melick being absent
Extension: Laurel Kubin
o Look into a 4-H group to help with painting and carpentry needs for The Farmer for a Day exhibit.
o Alan Rankin volunteered to ask Sweet Heart Riders to do this.
Rodeo: Steve Humann
Ranch Updates: Lisa Lytle & Liz Garcia
o Layout map passed out.
o Possibility of a BBQ for volunteers
o Looking into having a contest for families that come to the Fair.
o Bids are out on sound stage
o Send any changes for the Web Site to Lisa
o Schedule will be broken down for easier searching
o Full marketing report ready by next meeting.
o Advertising is ahead of last year’s schedule
o Poster distribution ready by end of April.
o Ranch-Way Feeds is presenting sponsor for the 2009 Fair.
o Budweiser sponsoring Gnarly Barley Beer Fest
o Pederson Toyota sponsoring the PRCA Rodeo
o Confirmed to date - $46,500 cash and $42,950 in trade
o Personal Interest Stories –Don Svedman will be the contact person, please direct feature stories to him.
o Town Captains – Board member who will distribute marketing information to their designated town.
Old Business: None
Motion to adjourn meeting made by:
Motion seconded by:
Respectfully submitted by: