LARIMER COUNTY FAIR BOARD MEETING
7:00 p.m. February 22, 2012
Ft. Collins Room
Meeting called to order at 7:02 p.m. by: Gil Barela, Chairman
Motion to approve January meeting minutes made by: Steve Humann
Motion seconded by: Pat Young
Motion to approve January meeting minutes voted on and passed
§ Gil sent a certified collection letter in order to get $570 short check covered which was given at 2011 Queen’s Ball.
Chairman’s Report: Gil Barela
Fair Board Committee Reports:
§ Pancake Breakfast –no report
§ Parade – Pat Young passed out updated responsibility charts. Will have a new parade theme in 2012. Email or bring theme suggestions to March mtg. Grand Marshal- Bring suggestions to March mtg.
§ Queen’s – Meeting with Queen’s on Monday, Feb.27th for signing contract.
§ Guest Services – Gil Barela reported that Francis LaBarbara is no longer the chairman of this committee. Replacement will be assigned by Fair Board Chair. The computer program “Snap Scheduler” will be used to organize volunteers.
§ Extension – no report
§ Rodeo – Steve Humann reported that the committee has held their first meeting and things are moving along. Committee has given the Queen’s Committee a list of their responsibilities during the rodeos.
§ The Ranch – Liz Garcia
o Buildings & Grounds – getting new directional signage, increasing party tent rental opportunities, use Gnarly tent throughout the fair
o Arena Activities – no report
o Entertainment – Schedule complete - contracts out
o Marketing - Ryan Young reported new advertising design will be ready soon, marketing plan done by March mtg
o Sponsorship – no report
o Ovations – Gnarly is increasing brewery entries
§ Junior Livestock – Greg Melick reported committee will be getting non-profit status soon. Abby Powell will be attending next meeting and will bring info back to Ranch and BEC staff.
§ Tough Enough to Wear Pink –Alan Rankin reported Loveland JAX will be having a BBQ after parade.
§ Diana Frick, senior accountant, asks that committee chairs call her for an appointment if they have any questions or concerns about their budget.
§ Items for Executive Committee meeting agenda – none
§ Fair Board group picture will be taken at March meeting
§ Fair Video – John Brooks presented his proposal to put together a video on the history of the Larimer County Fair & Rodeo. There are numerous ways to make use of such a video.
Motion made to have John Brooks move forward with plans and a formal proposal project of making a Larimer County Fair & Rodeo history video made by:
Motion seconded by:
Voted on and approved.
§ New Fair Board shirts – members let Mary Starck know what Fair Board shirts you currently have. Gil is getting new vendor quotes.
§ Belt Buckles – Pat checking into various vendors
§ Discussion of 2011 Fair debriefing tabled until March meeting
Motion to adjourn meeting made by: Pat Young Seconded by: John Brooks Voted and passed
Meeting adjourned at 8:07 pm
Next Meeting: March 28, 2012
Ft Collins Room ---7:00 p.m.
Respectfully Submitted by: