Cirque Meadows by Adam Johnson



January 13, 2004

1:30-3:30 PM

Held at 1501 Blue Spruce Drive

Room 135B

Fort Collins, Colorado  80524


Members Present:

Bill Benton

Carolyn Funk

Gerry Hinks


Reggie Kemp

Elnora McCloughan

Barbara Nuss


Karen Reinhardt

Mary Shultz

Lloyd Spawn


Earl Stevens

Ken Tharp

Stan Ulrich


Hal Wilson







Members Absent

Paul Bell

Steve Budner

Olivia Larry


Ray Martinez

Thomas Nix

Paulette Pardun


Carol Rehme







Staff Present:

Tina Hugo

Margaret Long

Katy Mason


Diane Pelletier

Glen Rathgeber

Linda Rumney





Guests Present:

Nancy Arthur




Mary Shultz called the meeting to order.


Margaret Long introduced Linda Rumney, Intern for ombudsman program and Diane Palletier, part time Ombudsman for the Office on Aging until June 2005.  Mary Shultz acknowledged Nancy Arthur, Service Coordinator for Oakbrook II.


There was no open discussion or community input.

ADJUSTMENTS, THEN MOTION TO ACCEPT MINUTES OF October 14, 2004 and November 18, 2004

Mary Shultz recommended changes to the October 14th minutes on page 3, second paragraph, remove “a” from the sentence, “meeting will be a publicized” and on page 4, last sentence, remove “the” from the sentence, “Registration deadline is the October 22nd”.


Hal Wilson moved to accept the minutes.  Carolyn Funk seconded the motion.


Mary recommended changes to the November 18th minutes on Page 1, under introductions, remove the word McKee.  Mary also recommended a change on page 2, third paragraph from the bottom, change butter to buffer. 


Hal Wilson moved to accept the minutes.  Carolyn Funk seconded the motion.


Mary Shultz thanked the Office on Aging for the Christmas lunch and poinsettias. 


The Council welcomed Linda Ekblad, who oversees the I&R portion at First Call.  Linda mentioned her appreciation for Katy Mason and Margaret Long for developing the relationship between First Call and the Office on Aging.  First Call has been taking calls since August 2002.  Linda described the three levels of senior calls.  The Level 1 calls are easy referrals, and informational mailings.  Level 2 calls are usually the “gray areas” and take more research.  Level 3 calls usually require case management and are transferred to Katy Mason at the Office on Aging. 


Linda distributed some of First Call’s stats.  First Call received a total of 1,128 calls in 2004; of those 8.4% were classified senior information calls.   


Linda reported that First Call sponsors brown bag lunch meetings with non-profits to fill in the gaps and better assist people in the community.  


Margaret Long added that First Call is expanding their services to include six counties in Colorado.  Linda stated that there are about 28 states that have a 211 service, and all 50 states will end up having something similar in place.  There are 138 211 call centers nationally.


Elnora McCloughan, gave a brief biography of herself.


Update on Office on Aging Personnel Changes

Margaret Long reported that Stacy White’s last day was December 14th.  Margaret shared that she screened 94 applications and interviewed 7 people for her position.  Lynette McGowan was selected to fill the position.  Lynette has previously worked with Larimer County as an Ombudsman.  Lynette will start February 3rd.   Margaret communicated that in the meantime, Katy has increased her hours from 20 to 30 hours per week until Lynette starts.  Currently, Katy is very busy launching this year’s Senior Tax Work Off Program.


Margaret reported that Donna Brumbaugh’s last day was January 7th.  Donna accepted an offer from Good Samaritan to start their local Home Health Care Agency.  Margaret communicated that Tina Barker has moved into the Lead Ombudsman position.  Diane Pelletier, who was the Office on Aging’s MSW intern from last year, was hired on a temporary basis to fill the second Ombudsman position.  Diane has contracted to work for 6 months at ¾ time.  Margaret also reported that Linda Rumney has started as the Ombudsman intern which will stabilize the ombudsman program. 


Update on State On-Site Visit

Margaret Long reported that the State response to the State On-Site Evaluation is still pending.


Update on Application Assistance Service

Margaret Long gave an update on the Application Assistance program.  She reported that Blue Grouse will not be renewing their contract with the Office on Aging.  Margaret reported that Elderhaus has hired Barbara Tuttle to continue as an application assistance worker.  Margaret announced that the Office on Aging has put out a Request for Proposals for the Application Assistance contract.  Margaret anticipates receiving bids from Catholic Charities, Columbine Systems and Elderhaus. 


Discussion on Alternative Sites for LCCOAAC Meetings in 2005

Margaret opened discussion regarding possible alternative sites for the Advisory Council meetings.  Discussion ensued about possibilities which included, Harmony Library, a location in Loveland for the April meeting, and a location in Berthoud during the Fall.  Margaret will secure meeting locations and communicate the selected sites on future meeting agenda’s.


Update on Dental Services

Margaret deferred to Health Committee to discuss.


Update on Activities Driven by State Audit

Margaret discussed the activities driven by the state audit.  Margaret reported that the state is about a 1/3 of the way through their list of 43 audit items.  The audit has raised concerns with the AAA’s regarding the background check requirement.  The auditors have interpreted that this requirement is addressed in The Vulnerable Persons Act which states that any person working with the elderly should have a background check.  Margaret felt that the potential administrative cost to Loveland Meals on Wheels, and Saint could be extreme.  Margaret pointed out that Weld County has over 300 volunteers for their Meals on Wheels program that do not have background checks.  Margaret and other AAA directors are in the process of getting a written opinion from the state on this issue.  Margaret feels it should be left up to the local level to determine when and what type of background checks should be required.


Education Committee

Mary Shultz reminded the council about the Job Fair committee.  The committee will operate through the Workforce Center and will approach businesses in the community to inquire about job availability for seniors.   Mary announced that the Job Fair committee will meet on January 20th at 11:30 a.m. at the Chilsen Center.  Anyone is welcome to join.  The Job Fair is tentatively scheduled for April 20th


Lloyd Spawn announced that the Speakers Bureau PowerPoint training will be held directly after today’s meeting. 


Executive Committee

Mary Shultz reported that there was no Executive meeting in December. 


Health Committee

Gerry Hinks reported that the Health Committee discussed the dental program meeting that Katy Mason and Stacy White had with the Women’s Center.  Katy Mason reported that although the Women’s Center has been doing the dental program for a number of years, they have decided to discontinue the program.  This decision was based on the Women’s Center mission statement which is that of serving women.  Katy stated that the Office on Aging had researched the option of running the dental program but due to staffing issues, it was decided that the Office on Aging would not be able to handle the workload. 


Katy stated that the Health Committee will take the lead in finding other options to serve the elderly population with their dental needs.  The Health Committee will call a meeting which will include members of the Health District, OAP, and the Foundation.  The purpose of the meeting will be discussing the best use of funding, how to target those with the highest needs, and ways to secure a contract.


Katy reported that initial research shows that although both the Health District and the Community Health Center currently run dental programs, the programs appear to be fragmented.   Katy believes that there are better options for running the dental program.  During the roundtable discussion, it was noted that the focus should revolve around what is being done now, what needs to be done, and how we can get it done.  The meeting will be held in February.


Membership Committee

Stan Ulrich commented that Paulette Pardun has resigned.  Stan acknowledged that there are two seats open on the advisory council. 


Nutrition Committee

Hal Wilson reported that Loveland Meals on Wheels is very busy trying to get reorganized into their new building.  Margaret Long acknowledged that VOA is still struggling to stay within their budget. 


Senior Attainable Housing Committee

Stan Ulrich commented that the committee has approved the 2005 work plan, including the objective to update materials on affordable housing in Fort Collins.  The committee has contacted Susan Collins at CSU for help in compiling a survey.  Barbara Nuss reported that there is a $9 million HUD project in Loveland that has been approved.


Transportation Committee

Margaret Long reported that there is a meeting set for January 21st from 8:00 a.m. to 9:00 a.m.  In attendance will be two consultants from North Front Range.  During the meeting there will be a discussion regarding funding and senior issues in the rural areas. 


Staff Reports

Katy Mason discussed the current Senior Tax Work Off Program which is ready for rollout.  The application dates are January 31st through February 3rd.  The first two days will be at the Chilsen Senior Center and the other two application days will be at 1501 Blue Spruce.  Katy distributed the Senior Tax Work Off Program flyer.  Katy requested a volunteer to help her during the four days of applications.  Katy reported that there will be local news releases as well as notices in the senior centers.  She reminded the council that last year she had to turn away about 40% of the applicants.



Fort Collins Senior Advisory Board

Dean Miller reported that the focus of the Senior Advisory Board meeting was a discussion on transportation and ways to deal with emergencies and medical appointments.  The board discussed organizing SMART trip groups along the Harmony corridor and a shuttle from the PVH and Harmony campus. 


Margaret commented that the Office on Aging had a small grant last year that was used to help with transportation.  She will compile information to assess the possibility of another grant for this year. 


Loveland Senior Advisory Board

Earl Stevens reported that the Loveland Senior Advisory Board meeting was canceled.  There has been consideration for holding computer classes at Thompson Valley High School for seniors in July. 


Foundation on Aging

Mary Shultz reported that the Board has formulated four options allocating the Foundation’s funds.  There will be a voting form sent to members.



Karen Reinhardt doesn’t have email access. 


The new County Commissioner Liaison is Karen Wagner. 



Mary adjourned the meeting.



Background Image: Cirque Meadows by Adam Johnson. All rights reserved.