Cirque Meadows by Adam Johnson



7:00 p.m.  February 24, 2010

Ft. Collins Room


Public Comment: 

§  None


Meeting called to order at 7:03 p.m. by:  Mike Adams, Chairman 

      Everett Van Campen made correction to date of 4-H Carnival.

      Motion to approve January meeting minutes as corrected made by:  Loren Maxey          

      Seconded by:  Pat Young

                Motion to approve January meeting minutes voted on and passed.



§        Sympathy card for Larry Dunn passed around for all to sign

§  Don Svedman’s resignation letter passed around for all to read



§     Queen’s – No Presentation

                John Lee reported the invitations for the March 27th Queen’s Ball have been sent out.  Queen’s committee is still working towards self sufficiency and designing a business plan for the program for sponsorships.  Will be teaming with 4-H program on fund-raising events.  Work closer with Ranch, BEC and Ovations.  Working with Sale Committee on producing an educational video to help market 4-H sale animals.

§  Ovations – No Report


Chairman’s Topics :  Mike Adams

§  In Frank Marino, Guest Services chairman, absence Mike gave the report.  Frank would like Board members to think about areas they might want to volunteer in during the Fair.  Sign up after meeting is adjourned.

§  4-H Carnival – Everett explained that the carnival helps raise funds for the 4-H teams participating in various competitions.  Everett asked for a few Board members to volunteer to work a couple of two hour shifts during the carnival.

§  Fair Logo – Issue was discussed at the executive committee on February 2nd and placed on back burner for now.


Committee Reports:   

§  Pancake Breakfast – Loren Maxey reported that the committee held their first meeting and assigned members responsibilities.  Next meeting will at 5:00 pm on March 2 at the Ft. Collins I Hop on College.

§  Parade – Pat Young reported the 2010 Parade will remain on Wednesday evening at 6:30 pm.  Pat asked for a vote on moving the parade to the morning of Saturday, July 30, 2011. 

          Motion made to hold Fair Parade on morning of Saturday, July 30, 2010  made by: Alan Rankin

          Motion seconded by: Shannon Fancher

          Discussion followed.

          Motion to move the Fair Parade to morning of Saturday, July 30, 2011 voted on and passed.


Pat passed out the parade organization chart, timeline, and etc.  Explained budget cuts and added expenses.  Would like to have orange or yellow vests for parade workers to wear.  Also signs made to designate staging areas and bathroom locations.  


Liaison Reports:

§  Junior Livestock – No report

§  Animal Welfare –No report

§  Tough Enough to Wear Pink – Alan Rankin reported nothing new since last meeting.

§   Guest Services – In Frank’s absence, Mike gave reported all volunteer committee meetings will be at 6:00 pm prior to monthly Fair Board meetings.  Asked for volunteers to serve on sub committees.

                          Ambassors – Mike Adams & Pat Young

                          Shuttle – Steve Humann, Kaycee Lytle, & Gregg Melick

                          Children’s Activities – Shannon Fancher, Gary Marison & Gregg Melick

                          Headquarters – John Lee

                          Recruiting – Alan Rankin


Extension :  Laurel Kubin

§  Laurel reported that Fiber Fun Fest was a huge success.  Most of the Fair judges have been secured..  Wendy announced enrollment deadline is March 1.  So far numbers are pretty much the same s last year. 


Rodeo:  No report




Ranch Update:

§  Fair Schedule – Abby passed out the tentative 2010 schedule.  Very much the same as 2009.

§  Buildings & Grounds – Liz is working on the layout.  Vendor applications went out last week.

§  Arena Activities – Abby reported that the Junior Rodeo will be open to out of county kids.  Need to do something to draw more people to the BEC for the Draft Horse Show.  Reworking funding for this show.  All event payments will be cut by 10% this year.

§  Entertainment – Lisa reported press release will be out soon.  Website is being updated.  Planning on adding a farmers market on the weekend.


§  Marketing – Lisa reported the Ryan and Amy have started working on a plan.  Want more outdoor exposure such as billboards use grassroots markets.  Passed out press release that went out this week.

§  Sponsorship – Ranch Way will be 2010 Fair presenting sponsor and  have  raised to$22,000.00.  They will also be title sponsor of the Splash Dogs.  Pederson will be presenting sponsor for the 2010 Rodeo and JAX will sponsor the Timber Show.


Other/New Business:

§  Bob Herrfeldt announced that Kathay Rennels  accepted a seat on the State Fair Board.

§  Mike Adams asked  if  someone was interested in filling Don Svedman’s role of writing public interest stories.  John Lee and Kaycee Lytle expressed interest.  John Lee feels that the Queen’s program could also help. 

§  It was decided to specifically advertise for a new Board member with administrative abilities and interests to help Frank Marino with Guest Services.


Old Business:  None



              Motion to adjourn meeting made by:  Everett Van Campen             

             Seconded by:  Alan Rankin           

             Meeting adjourned at 9:18 p.m.



   Next Meeting:                                                    February 24, 2010

                                                       Ft. Collins Room ---7:00 p.m.


Respectfully Submitted by:  KL, Secretary

Recorded by: MS

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.