> Meetings & Minutes > Commissioners' Minutes > BCC Minutes for 07/15/13  

MINUTES OF THE BOARD OF COUNTY COMMISSIONERS

 

 

Monday, July 15, 2013

 

There were no meetings held on Monday, July 15, 2013.

 

 

TUESDAY, JULY 16, 2013

 

ADMINISTRATIVE MATTERS

 

The Board of County Commissioners met at 9:00 a.m. with Linda Hoffmann, County Manager. Chair Johnson presided and Commissioners Donnelly and Gaiter were present. Also present were: Neil Gluckman, Donna Hart, Suzanne Bassinger, and Deni LaRue, Commissioners’ Office;  Judge Schapanski, and Janelle Brunin, Combined Courts;  Steve Balderson, Felicia Lozano, Jennifer Johnson, and Greg Vickerman, Facilities and Information Technology Division; Dick Gast, Local Attorney; Jeff Green, Risk Management Department; Erik Nilsson, Sheriff’s Department; Candace Phippen, Building and Code Compliance Department; Joni Friedman, and Jacob Castillo, Workforce Center;  and Gael Cookman, Deputy Clerk.

 

Chair Johnson opened the meeting with the Pledge of Allegiance.

 

1.         PUBLIC COMMENT:   Greg Leveritt, Stacy Lynn, Eric Sutherland, and Mel Hilgenberg provided their comments to the Board on various subjects.

 

Chair Johnson then stated that for more efficiency, public comment will begin at 9:00 a.m. before the Administrative Matters meeting convenes, and there will be a three minute time limit in order to finish public comment in a timely fashion.  This will begin on Tuesday, July 30, 2013. 

 

2.         ADDITION OF A SELF-HELP SUITE AT THE JUSTICE CENTER:  Ms. Johnson and Judge Schapanski explained the purpose of the proposed addition for the self-represented litigant coordinator (SRLC) was to meet with self-represented parties in a semi-private setting to discuss the needs of their case and assist them with preparation of pleadings and other documents to be filed in their case.  Discussion ensued regarding the placement and design of the self-help suite within the Justice Center, and the cost of $95,000, which would come from the courthouse sales tax fund.

 

M O T I O N

 

Commissioner Donnelly moved that the Board of County Commissioners approve the final design and construction to build out the Self Help Suite, with the projected cost of $95,000, which will come from the courthouse sales tax fund.

 

Motion carried 3-0.

 

3.         APPROVAL OF THE MINUTES FOR THE WEEK OF JULY 8, 2013:

 

M O T I O N

 

Commissioner Gaiter moved to approve the minutes for the week of July 8, 2013.

 

Motion carried 3-0.

 

4.         REVIEW OF THE SCHEDULE FOR THE WEEKS OF JULY 22, 2013, AND JULY 29, 2013:   Ms. Hart reviewed the upcoming schedules with the Board.

 

5.         CONSENT AGENDA: 

 

M O T I O N

 

Commissioner Donnelly moved that the Board of County Commissioners approve the consent agenda, as outlined below:

 

07162013A001           PROGRAM YEAR 11 H-1B EXPENDITURE AUTHORIZATION

 

07162013A002           PROGRAM YEAR 13 ANNUAL PLAN

 

07162013R001           FINDINGS AND RESOLUTION APPROVING THE AMENDED PLAT OF LOT 2 OF THE GRAVES MINOR LAND DIVISION AND GRAVES BOUNDRY LINE ADJUSTMENT

 

07162013R002           SPECIAL REVIEW FINDINGS AND RESOLUTION APPROVING THE PETITION OF ANTOINETTE STUART FOR GREEN ACRES CANINE BOARDING

 

MISCELLANEOUS:  Annual Compliance Certification Report & Monitoring and Permit Deviation Report for Larimer County Landfill; Treasurer's Six Month Report; Letter to Retirement Board.

 

LIQUOR LICENSES:  The following license was issued:  Colorado Cherry Company – Beer & Wine – Lyons. 

 

Motion carried 3-0.

 

6.         ADMINISTRATIVE POLICY AND PROCEDURE 310.10A – EMERGENCY RESPONSE POLICY:  The Larimer Prepared policy was approved previously by the Commissioners on January 22, 2013.  Since the approval, the County Emergency Management Team has changed one of the four emergency responses from Dismissal/Building Closure to Run-Hide-Fight.  The Dismissal/Building Closure was eliminated, as this is more of a management decision rather than an emergency response.  Discussion ensued and Chair Johnson felt strongly that county manager should retain the ability to close the facility due to emergency, and asked that this be moved to a different location in the policy.  Commissioner Gaiter also cautioned encouraging employees to “fight” without warning them of possible outcomes from doing so.

 

M O T I O N

 

Commissioner Gaiter moved that the Board of County Commissioners approve the policy change and acknowledge implementation of the Larimer Prepared program, with the revisions outlined by Chair Johnson.

 

Motion carried 3-0.

 

07162013P001            EMERGENCY RESPONSE POLICY 310.10B

 

7.         REQUEST TO REDUCE THE TOTAL AMOUNT OWING ON A LIEN ESTABLISHED FOR PROPERTY CLEAN-UP:  Ms. Phippen explained that the county expended the total amount of $37,970 from the general fund to complete an asbestos-mitigation clean-up at 2359 W. Highway 34 in Drake, Colorado, and an Order, Assessment and Lien was approved and placed on the property on December 10, 2012.  Mr. and Mrs. Hatten are requesting a reduction in the total amount owing from $37,970 to $25,000, for a reduction of $12,970, due to the extensive additional clean up they have done on this property and the adjoining property. 

 

Some discussion ensued, and Chair Johnson was opposed to the request, as the property owners knew what they were getting into when they purchased both properties.  Commissioners Donnelly and Gaiter were inclined to support the request, as the clean up efforts help to mitigate the asbestos and aesthetically enhance the area.

 

M O T I O N

 

Commissioner Donnelly moved that the Board of County Commissioners approve a reduction in the total amount owing on the lien established on the property located at 2359 West Highway 34, in Drake, Colorado, for an asbestos-mitigation clean-up from $37,970 to $25,000, for a total reduction of $12,970.

 

Motion carried 2-1; Chair Johnson dissenting.

 

8.         THREE YEAR PERIOD CLEAN-UP ON PROPERTIES IMPACTED BY THE HIGH PARK FIRE:   Ms. Phippen requested the Board approve a three-year rebuild program to assist residents and businesses affected by the High Park fire in their rebuilding efforts by offering additional flexibility through amendments to adopted land use regulations. The three-year rebuild program is effective through July 30, 2015.  

 

M O T I O N

Commissioner Gaiter moved that the Board of County Commissioners approve a three-year period, up to and including July 30, 2015, for owners to clean up properties impacted by the High Park fire.

 

Motion carried 3-0.

 

9.         ESTES PARK ECONOMIC DEVELOPMENT FUNDING ALLOCATION REDIRECTION FOR 2013:  Ms. Friedman and Mr. Castillo explained that on February 14, 2012 the BOCC voted to allocate $22,000 to the Estes Valley Library to provide Economic Development services and resources to Estes Park and the surrounding region. The Library has elected to terminate the two year program early, leaving a balance of $11,758.47, and have now requested that these funds be reallocated to support the Estes Valley Economic Development Office (still to be formed).  Some discussion ensued and the Board encouraged Ms. Friedman to come back with a formal agreement, which outlines the reallocation of funds, and the number of voting seats Larimer County will have on the board.

 

10.       COMMEND THE MOUNTAIN OUTREACH TEAM (MOT) FOR ASSISTANCE TO 2012 FIRE SURVIRORS:   Ms. Bassinger explained that the MOT is a crisis counseling team that was contracted to reach out to fire survivors and communities affected by the 2012 wildfires.  She explained that their assistance was invaluable in providing resources and one-on-one support with fire survivors.  Team members Derek Carter, Max Borque, Julia Elstein, Peter Cohain, and Jessie Gibson-Rashon introduced themselves and summarized their experiences working on this team and within the community.  The Board thanked them for their hard work and presented them each with a certificate of appreciation.

 

11.       WORKSESSION:  Ms. Hoffmann explained that the Strategic Planning Team hosted a full day objective setting work session with approximately forty participants.  She noted that the group generated over 80 objectives and that next steps include reviewing the objectives, pairing them down, and creating work plans.

 

12.       COMMISSIONER ACTIVITY REPORTS:  The Board reviewed their activities during the previous week.

 

13.       LEGAL MATTERS:  There were no legal matters to discuss.

 

 

The meeting ended at 1:45 p.m., with no further action taken.

 

 

 

 

 

 

__________________________________________

   STEVE JOHNSON, CHAIR

BOARD OF COMMISSIONERS

 

 

ANGELA MYERS

CLERK AND RECORDER

 

ATTEST:

 

 

______________________________________

Gael M. Cookman, Deputy Clerk