PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, MARCH 24, 1997

MEETING REGARDING WEATHERIZATION BID PROPOSAL

(#164 @ 400)

The Board of County Commissioners met at 10:00 a.m. in regular session with Ginny Riley, Director of Human Development. Chair Disney presided and Commissioner Olson was present; Commissioner Clarke was absent. Also present were: Kathy Snell, Health & Human Services Director; Wayne Buhlig, Weatherization Program Manager; and Dave Atwood, Weatherization Program Production Coordinator. Recording Clerk, S. Graves.

Ms. Riley stated that the objective of this meeting is for the Board to provide direction to the Department of Human Development regarding the actions to be taken on the new state bid process for the Weatherization program. Ms. Riley noted that there are four questions for the Board to answer today: 1) Will the Commissioners approve the submission of a bid which includes serving Boulder and Gilpin Counties, as well as Larimer County; 2) If Boulder is the successful bidder, will the Commissioners approve providing approximately $20,000 in administrative support (from general funds in the Department of Human Development) to Boulder County to subsidize the administrative costs of Larimer County's services; 3) If Larimer County is the successful bidder, should we take this opportunity to restructure the Weatherization program by merging the Low-Income Energy Assistance (LEAP) Program with Weatherization and also restructure the Department of Human Development; 4) If approached, should we consider also subcontracting with Fort Morgan to do the Greeley area units, whether or not we are the successful bidder?

Ms. Riley reviewed the background of the Weatherization program as it is currently funded and managed; she noted that the program serves all of Larimer County, along with Weld County through a cooperative agreement. Ms. Riley stated that for the grant year starting July 1, 1997, the State Office of Energy Conservation has made a number of major changes in an attempt to reduce administrative costs statewide, optimize efficiency, and hopefully allow more units to be weatherized. Ms. Riley reviewed the major changes, which include: 1) The funding process changed from a grant process to a formal bid through the state bid process; 2) The 19 weatherization programs throughout the state reorganized into 10 regions with only one bidder to be selected per region; 3) Region VI will include all of Larimer, Boulder, and Gilpin counties and it does not include Weld County (Boulder County has indicated they intend to submit a bid for the region, thereby putting us in the position of directly competing with them); 4) Administrative funds provided by the grant have been further reduced to less than 6% of the total grant and historically, our administrative costs have been about 14% so neither Larimer County nor Boulder County can afford to bid this program without subsidy from the other to assist with the administrative costs of the program. Ms. Riley reviewed the potential funding for the weatherization bid, how the administration of the program would change, and the actual project costs, which will result in a deficit, and the options being considered to reduce the deficit. Ms. Riley stated that if Larimer County is going to bid on this project, some changes will have to be made in administrative costs and they would have to reduce their per unit cost; she stated that they would do that by: 1) Bringing insulation in-house; 2) Consolidating trips to a home; 3) Reduce the ratio of mobile home versus stick built homes; and 4) Reduce office support staff; in summary, they would have to do more for less. Ms. Riley discussed the amount of funding currently received as a subsidy from Public Service Company and she noted that unless they did over 600 units each year, $100,000 of those funds were not be accessed.

Ms. Riley and Ms. Snell discussed the opportunity for the merger of LEAP and the weatherization program and it was noted that those persons eligible for LEAP are also eligible for weatherization; she stated that this merger would enhance their proposal and the future of LEAP is uncertain after October 1, 1997. It was noted that this is an opportunity to look at the whole Human Development structure and they are considering getting an Assistant Director who could take over more of the day-to-day operations so Ms. Riley would be free to do more macro-level planning for welfare reform and other issues; in addition, the Assistant Director would assume responsibility for the merger of LEAP and the overall management of the change in weatherization.

Questions and discussion among the Board followed; Chair Disney stated that this is bureaucracy at its worst and he suggested that a letter be composed, which he will sign, to Governor Romer stating their feelings regarding this new state bid process. Ms. Riley stated that her main interest is how to preserve the weatherization services to the people of Larimer County that need them. Chair Disney asked which of these options is going to serve the most customers per dollar? Ms. Riley responded that it would be to submit a bid responsibly, streamline their program the best they can realistically, offer Boulder administrative costs if they get the bid in the context of consolidating LEAP with weatherization, and look at restructuring the Human Development Department. Ms. Snell asked if the Board will give administrative monies to Boulder, if Larimer County is not the successful bidder; Ms. Riley suggested that the money should be in proportion to the number of units done in Larimer County up to a maximum of $20,000. Chair Disney also suggested writing a letter to Larimer County's Congressional delegation regarding the Board's feelings about the merger of LEAP.

Ms. Riley reviewed the options for the Board to consider regarding the weatherization bid response and the advantages and disadvantages of each: 1) Decline submitting a bid and let Boulder (or another unknown successful bidder) take over the program; 2) Approach Boulder about submitting a joint proposal and both programs share equally in any cuts; 3) Submit a Bid for the entire region, including Larimer, Boulder and Gilpin Counties (with administrative cost contribution from Boulder County) to be competitive on per unit costs; this would require reduction of the program manager from full time to half time or three-quarter time, reducing office staff by 1 FTE and restructuring field staff duties, and possibly relocating the Weatherization facility to southern Larimer County; 4) Submit a proposal as above, and if the bid is successful, merge the LEAP program under Weatherization and use this opportunity to restructure the Department of Human Development; specifically, hire an assistant department director who would manage the combined Weatherization and LEAP programs half time, with the other half of their time going to developing and managing TANF supportive services for job retention (case management, direct assistance, development of community resources, etc.); or have the non-Weatherization half of this position give relief to Ms. Riley by giving them supervision of some of the other Human Development programs and have Ms. Riley oversee the TANF activities that might be added to the department; or 5) Same as #4, but add a subcontract with Fort Morgan to do the Weatherization services in the greater Greeley area.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve the submission of a bid, as outlined above in Option #5, and if Boulder County is the successful bidder, or there is any other successful bidder, approve providing some administrative support dollars in proportion to the number of units weatherized in Larimer County up to $20,000; and if Larimer County is the successful bidder, we will restructure our weatherization program by merging it with the LEAP program with a restructuring of the Department of Human Development

Motion carried 2 - 0.

The meeting recessed at 11:10 a.m.

LAND-USE PLANNING MEETING

(#165)

The Board of County Commissioners reconvened at 3:00 p.m. in regular session with Larry Timm, Director of Planning. Chair Disney presided and Commissioner Olson was present; Commissioner Clarke was absent. Also present were: Rob Helmick, Senior Planner; Lonnie Sheldon, Project Engineer; John Pedas, Code Enforcement Officer; and Jeannine Haag, Assistant County Attorney. Recording Clerk, S. Graves.

1. TURNER POULTRY FARM ZONING VIOLATION (#96-ZV0921):

07-10-71 - 2051 COUNTY ROAD 82E (LOWER CHEROKEE PARK)

This alleged violation for raising in excess of 200 emus (poultry farm) in the O-Open Zoning District without Special Review approval for a commercial poultry farm was heard by the Board on February 24, 1997 and, at that time, was taken under advisement until today to allow time for staff to work with the property owner and complainant to try and resolve the matter, with a decision to be announced by the Board today.

Chair Disney stated that after due consideration by the Board, and review of the tape of the hearing, the Board determined that this matter does require a Special Review because it is a feedlot type of operation and a zoning violation; in addition, the Board directed the Planning Department to include on their work program schedule the assignment to draft a set of guidelines for emu operations for Larimer County.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners find, in the matter of the Turner Poultry Farm Zoning Violation, that a violation does exist, require compliance within 30 days (remove the emus or apply for Special Review), and authorize legal action if the compliance deadline is not met.

Motion carried 2 - 0.

Brent Olson, attorney representing the owners of the Rabbit Creek Emu Ranch, expressed his confusion as to what his clients are being required to do at this point, assuming they were to go forward with the Special Review process, because if the County doesn't have guidelines set, it is going to be difficult to address an Special Review application within 30 days. Mr. Timm responded that in reviewing the application, staff will be referring to the Special Review criteria in the Ordinance until a more specific resolution dealing with emus is adopted. Commissioner Olson stated that the County does have Special Review guidelines and it doesn't matter if it is classified a poultry or livestock operation, it is a feeding operation. Ms. Haag stated that there are specific guidelines for all kinds of special reviews and the criteria applies whether the special review is for a car wash, feedlot, telecommunications facility, etc.; she stated that the Commissioners will be looking at specific regulations for the future that deal with emus in a variety of situations in the zoning ordinance.

2. DRAGER PARK SUBDIVISION RIGHT-OF-WAY VACATION (#93-SA0366):

29-08-69 - EAST OF OVERLAND TRAIL, 1/4 MILE NORTH OF THE

INTERSECTION OF OVERLAND TRAIL AND COUNTY ROAD 54G;

3.07 ACRES; O-OPEN ZONING

This is a request to vacate all of Sunrise Drive, as shown on the Amended Plat of Drager Park Subdivision. Mr. Helmick informed the Board that the attorney for the applicant of this item has requested this application be tabled until April 21, 1997 while they further attempt to resolve some of the underlying issues associated with this application.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners table the Drager Park Subdivision Right-of-Way Vacation (#93-SA0366) until April 21, 1997, as requested by the applicant's attorney.

Motion carried 2 - 0.

2. CLARK JUNKYARD/TRAVEL TRAILER ZONING VIOLATION

(#96-ZV0891): 33-10-68 - 14165 NORTH COUNTY ROAD 7, WELLINGTON

This alleged violation is for accumulation/storing of inoperable/unlicensed vehicles, and an abandoned mobile home on the property; and for locating as many as three travel trailers on the property for "temporary" living units without any type of sanitary facilities. Mr. Helmick stated that staff is requesting that this item be removed from the agenda, as they need to do some additional work before bringing it before the Board.

The meeting adjourned at 3:15 p.m.

TUESDAY, MARCH 25, 1997

ADMINISTRATIVE MATTERS

(#165 @ 500 & #166)

The Board of County Commissioners met at 9:00 a.m. in regular session with Neil Gluckman, Assistant County Manager. Chair Disney presided; Commissioners Olson and Clarke were present. Also present were: Marc Engemoen, County Engineer; Brian Fraaken, Project Engineer; Myrna Rodenberger, Clerk & Recorder; Russ Ragsdale, Chief Deputy Clerk & Recorder; Mary Skipworth, Elections Specialist; Brent Nittmann, Acting Community Corrections Director; Kathy Snell, Director Health & Human Services; Dick Anderson, Facilities Manager; Josh Zander, Custodial Services Staff Services Manager; Larry Timm, Director of Planning; Peggy Graff, Community Corrections Program Manager; Lisa Lehman, Enhanced Pretrial Program Specialist II; Andy Paratore, Information Services Manager; Gary Janezich, Systems & Programming Manager; Deni LaRue, Community Information Manager; Donna Hart, Commissioner's Office Staff Services Manager; and Frank Lancaster, County Manager. Recording Clerk, S. Graves.

1. OPEN SESSION FOR PUBLIC COMMENT: The following persons addressed the Board during the open session for public comment: Bill and Jack Swets, and Ed and Irene Lempka. Bill Swets submitted a handout further explaining their position on the disputed property line in the County Road 5 right-of-way; after perusing the handout, Chair Disney informed Bill and Jack Swets that after last week's meeting with them, the Board discussed this matter with County Attorney George Hass and Right-of-Way Agent Jerry White and they are comfortable with the County's position. Jack Swets stated that they wanted to advise the Commissioners of their position, and that their attorney will file suit against the County by noon today. Commissioner Clarke stated that his sympathies are with them as he was in a similar situation at one time, but the staff and the attorneys are advising the Board that their position is correct and the matter will have to be decided upstairs in the Courts.

Mr. and Mrs. Lempka requested assistance with the drainage situation on CR 2E and 17, which the County is going to improve; they voiced their disagreement with the drainage plan as proposed by the County as they would like the drainage put on the west side of the road to eliminate many of their irrigation problems. Mr. Fraaken drew a map of the area for the Commissioners and described the existing conditions and explained the proposed plan and the reasons for same; he explained that if they place the ditch on the west side, it would require acquiring right-of-way from 1 or 2 property owners, but on the side they are proposing, they don't need to acquire any addition ROW and would be able to stay in the existing right-of-way. Mr. Engemoen informed the Lempkas that with the plan as proposed, there will be an incremental improvement in the existing drainage situation and no doubt there are additional improvements that could be made, but the County has limited resources. Chair Disney stated that this situation sounds like it needs more negotiation; he noted he supports the position of the Engineering Department and it would be inappropriate to spend taxpayers money to improve a private system. In closing, Mr. Lempka stated that there is going to be a problem and, if so, it is going to be on the County's shoulders. Mr. Engemoen offered to come out and walk the site again with the Lempkas and try to explain the County's plan.

2. COMMISSIONER REPORTS:

-- Commissioner Clarke reported that he met last week with some citizens who were meeting to discuss what might be done to help Piedmont Farms as they are in Chapter 11. Commissioner Clarke suggested that the County might help by encouraging a potential lender so Piedmont Farms could borrow the money to put in a crop and, barring any unforeseen natural catastrophies, succeed this summer in getting back on their feet financially; he suggested that the Commissioners also send a letter to the bankruptcy judge. Commissioner Clarke noted he talked to the County Attorney and he said it was permissible for the Board to send a letter to the lender and bankruptcy judge stating that agriculture is important to Larimer County and they would like to have Piedmont Farms continue operations because their business is worthwhile and it would be in the best interest of Larimer County. CONSENSUS OF THE BOARD was to request Mr. Gluckman to write the letter, as suggested, for the Chair to sign.

At this time, Commissioner Clarke left the meeting to attend the Anti-Drug Community Coalition at Fort Collins High School.

2. APPROVAL OF MINUTES FOR THE WEEK OF MARCH 17, 1997:

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve the Minutes for the week of March 17, 1997, as submitted and revised.

Motion carried 2 - 0.

3. APPROVAL OF SCHEDULE FOR THE WEEK OF MARCH 31, 1997:

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve the Schedule for the week of March 31, 1997, as submitted and revised.

Motion carried 2 - 0.

4. CONSENT AGENDA:

-- Intergovernmental Agreement between Jackson and Larimer County

(Acceptance of Waste at Landfill):

A97-45 INTERGOVERNMENTAL AGREEMENT BETWEEN THE BOARD

OF COUNTY COMMISSIONERS FOR LARIMER COUNTY AND THE

BOARD OF COUNTY COMMISSIONERS FOR JACKSON COUNTY

-- Documents:

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve the following documents as listed on the Consent Agenda on Document Review for March 25, 1997:

MISCELLANEOUS DOCUMENT: February 1997 Warrant Register for the Department of Social Services. LIQUOR LICENSES: Licenses were issued to: The Store - 3.2% - Fort Collins, CO.; Drink-N-Dawg - 6% - LaPorte, CO.; SPECIAL EVENTS PERMIT for May 23, 1997 for the Red Feather Lakes Library Foundation - 6% - Red Feather, CO.; National Park Village North - 3.2% - Estes Park, CO.; Carter Lake Marina - 3.2% - Loveland, CO.; Fox Acres Country Club - 6% WITH EXTENDED HOURS - Red Feather, CO.; Inlet Bay Marina - 3.2% - Fort Collins, CO.; Mountain Greenery Resort - 6% - Bellvue, CO.; Sox & Cubs Pizza Subs - 6% - Fort Collins, CO.; and National Park Village North - 6% - Estes Park, CO. County approval was granted to: Glen Haven General Store - 3.2% - Glen Haven, CO.; Scorched Tree Bed and Breakfast Permit - 6% - Bellvue, CO.; Aspen Lodge - 6% - Estes Park, CO.; Windjammer Lounge -6% - Loveland, CO.

A97-46 LIBRARY SERVICES AGREEMENT BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND THE TOWN OF WELLINGTON

A97-47 AGREEMENT CONCERNING DRILL AND SHOOT BLASTING

SERVICES AND ROAD IMPROVEMENTS ON COUNTY ROAD 74E

BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND

MARION MONROE

C97-11 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE STATE, DEPARTMENT OF

TRANSPORTATION SAFETY (Provision of Enforcement and

Education of Safety Belts and Child Car Seat Use in Colorado)

R97-25s FINDINGS AND RESOLUTION APPROVING THE EXTENSION OF

MCKEE CHARITABLE TRUST PRELIMINARY PHASE PLAN TIME

EXTENSION

R97-26s FINDINGS AND RESOLUTION APPROVING AIRPARK

INDUSTRIAL CONDOMINIUMS

R97-27g RESOLUTION REGARDING AGREEMENT OF PURCHASE AND

SALE WITH ONE PUTT, INC.

R97-28g RESOLUTION REGARDING AGREEMENT OF PURCHASE AND

SALE WITH UTE FARM, INC.

R97-29g RESOLUTION APPROVING OCCUPANT PROTECTION TWIST

CAMPAIGN CONTRACT

Motion carried 2 - 0.

5. DISCUSSION OF REQUEST FOR PROPOSALS FOR VOTING:

Ms. Rodenberger requested Board approval to release an RFP (Request for Proposal) for a ballot tabulation system; she noted that in 1995 an agreement was reached with the Board to begin setting aside funds for the purchase of a new ballot tabulation system and presently there is approximately $550,000 set aside for this purchase. Ms. Rodenberger continued that it was further agreed in February 1996 to delay decision on the purchase of a new system until the second quarter of 1997. Ms. Rodenberger stated she would like to release the RFP in May of this year to give time to evaluate proposals, select a vendor, negotiate a contract and implement the new system before the 1997 November Coordinated Election; it was noted that Coordinated Elections have, in the past, produced a smaller voter turnout than General Elections and this would offer a more controlled situation in which to introduce a new election system and by having a new system in place this year, it would give the Clerk & Recorder's Office two smaller elections in which to become more comfortable with the system before the 1998 General Election. Ms. Rodenberger stated that she knows of two companies that would bid on this proposal and possibly run the election this November so they would have a "hands on" experience before purchasing the system. Chair Disney stated he thought we were going to have $1 million before going out for RFP; Mr. Ragsdale responded that they had agreed to go three years at $300,000 per year, and he made it clear that they are not asking for the additional money this year, but they want to go out for RFP and say to the vendors "This is our budget for this year, what can you do?" Ms. Rodenberger stated that they have been using the current equipment since 1976; she noted that one of the criteria for both venders will be that they help with the election.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve the Clerk & Recorder's request to release an RFP for a ballot tabulation system.

Motion carried 2 - 0.

6. REQUEST FOR ENHANCED PRE-TRIAL CONTINUANCE:

Mr. Nittmann requested Board approval for continuation of the Enhanced Pre-Trial Release Supervision Program thereby making it a permanent feature of County service. He submitted the budget request for 1997 and requested approval for a position of a Program Specialist I at Step A for $21,000 for the remainder of the year. Ms. Snell stated that this enhanced pre-trial pilot program allows them to assess folks and get them out of jail ahead of time, if they are low-risk; she noted that the purpose of today's meeting is to submit and review a numbers report regarding how successful the program has been and to ask the Board to extend the program and make it a permanent feature of Community Corrections. Mr. Nittmann stated that this has been a pilot program since March 1996 and the request at the September budget hearing was to get an additional six months to generate more data. Ms. Graff stated that the enhanced pre-trial program came into existence at the same time they were considering decreasing staff duties and, because of jail overcrowding, they felt they could get more people out of jail successfully if they had a more structured supervision system; she noted that the plan has been successful. Ms. Lehman reviewed what they look for when assessing these persons; i.e., how long they have lived in the community, family ties, criminal history, non-violent charges, mental health issues, drug issues, etc.; she reviewed the three levels of supervision. Ms. Snell stated that they have run this program with one temporary person with no benefits and, if the program is approved as permanent today, they are requesting the position be made permanent, with benefits. Mr. Gluckman noted that the money is in the budget, they just wanted six more months to see if the program proved its worth.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve the request for continuation of the Enhanced Pre-Trial Release Supervision Program as a permanent program of county services, and approve a permanent position of Program Specialist I, Step A, with monies for this position previously budgeted and approved.

Motion carried 2 - 0.

7. FACILITIES PLANS:

Mr. Anderson submitted a memorandum from Joe Lopez, Facilities Planning Manager for the Colorado Judicial Department, listing questions and answers regarding the anticipated square footage requirements for the Larimer County Courthouse; he informed the Board that he and Mr. Lancaster met with Chief Judge John David Sullivan last week and the need for two more courtrooms was identified - one immediate need for a County courtroom and a District courtroom later. Mr. Anderson presented diagrams showing the immediate, short term and medium needs relative to meeting the requirement to supply court space in the next three to four years; he reviewed all the changes being proposed and considered. Mr. Anderson stated that if the facilities ballot issue is approved by the voters in November, then the medium needs plan will not be needed; he also discussed the security measures which will be installed and he informed the Board that he is going to need help with logistics and will need a logistical manager. Mr. Anderson noted that there are some electrical issues that need to be taken care of in this building; he will continue to work on the problems, but he informed the Board that in 1 1/2 years they will have to do electrical upgrades. Chair Disney stated that he would like to see a conservative estimate of what all this will cost so the taxpayers can be informed and to let them know it will only get worse; Mr. Lancaster noted that everyone needs to be made aware that all these moves into new space will be less efficient and less effective and every situation from now on will be worse that existing conditions. Commissioner Olson asked what the Motor Vehicle move means in relationship to the election; Mr. Anderson responded that the move will take place after the election and before Christmas. Mr. Anderson stated that he will put cost figures together, as requested, and he noted that the purpose of all this discussion with the Board today is to ask if they think he is on the right track with these proposed plans and relocations; the Board concurred with the direction that is being taken, as outlined.

8. NEW BOARDS AND COMMISSIONS OPERATING PROCEDURES:

Mr. Lancaster presented the final draft of the Larimer County Administrative Operating Procedure for Boards, Commissions, Councils, Committees and Task Forces and requested Board approval; he reviewed the high points of the major re-write of this policy. He noted that the main reason for the changes was to define the role of Boards and Commissions, define the relationship to the County Commissioners and staff, define eligibility of members, eliminates the use of alternates, etc. Mr. Lancaster requested clarification regarding the alternate position on the Open Lands Board; after discussion, it was decided that this alternate position will continue until the term expires and then a new alternate will not be appointed. Mr. Lancaster noted that all Boards and Commissions will incorporate this new policy into their Bylaws. The Board commended Mr. Lancaster for the great job he did in rewriting this operating procedures document; Chair Disney suggested that a memo be sent to all Boards and Commissions informing them of these new operating procedures and also that staff liaisons should explain this in detail to all Boards and Commissions after it is approved and signed.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve the final draft of the Larimer County Administrative Operating Procedure for Boards, Commissions, Councils, Committees and Task Forces, and authorize the Chair to sign same.

Motion carried 2 - 0.

9. WORKSESSION:

-- Invitations: Ms. Hart reviewed the pending invitations with the Board and they indicated to her which events they could attend.

10. COMMISSIONER REPORTS (CONTINUED):

-- Commissioner Olson noted that she and Commissioner Clarke are going to have lunch today with the TDR subcommittee.

-- Commissioner Olson thanked Chair Disney and Commissioner Clarke for attending the Economic Development Advisory Board luncheon last week; she noted they appreciated the three Commissioners being there. Chair Disney suggested that the Board might have a retreat with the EDAB like they recently had with the Environmental Advisory Board which will provide an opportunity to spend quality time with the group. Commissioner Olson reported she has finished all her rounds as liaison to the Boards and Commissions to which she is assigned.

-- Chair Disney reported that the North Front Range Transportation and Air Quality Planning Council hired Bob Felsburg to do the 2020 update of the transportation plan.

11. LEGAL MATTERS:

At this time, Assistant County Attorneys Jeannine Haag and Marla Hehn and Senior Planner Rob Helmick joined the meeting for Legal Matters.

-- Mr. Helmick requested Board approval and the Chair's signature on a Resolution for Conveyance and Quit-Claim Deed to facilitate a boundary line adjustment in the Big Thompson Canyon.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve a Resolution for Conveyance and Quit-Claim Deed and a Boundary Line Adjustment Agreement between the Board of County Commissioners and Kenneth J. Sharp, and authorize the Chair to sign both documents.

Motion carried 2 - 0.

D97-06 QUIT-CLAIM DEED BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND KENNETH SHARP

A97-48 BOUNDARY LINE ADJUSTMENT AGREEMENT BETWEEN THE

BOARD OF COUNTY COMMISSIONERS AND KENNETH J. SHARP

-- Ms. Haag requested Board approval of four Release of Deeds of Trust on properties in Glacier View Meadows, Twelfth Filing; she explained the reason for the releases and noted that these lots are to be sold and the releases will give the purchaser clean title. Ms. Haag also requested the Chair to sign the original promissory note to cancel it.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve four Releases of Deeds of Trust for Lots 131, 132, 172, and 184 in Glacier View Meadows, Twelfth Filing, and authorize the Chair to sign same, in addition to signing the original Promissory Note for cancellation.

Motion carried 2 - 0.

D97-07 RELEASE OF DEED OF TRUST FOR DARRELL G. AND MARY A.

SCHULTE FROM LARIMER COUNTY ON LOT 131, GLACIER VIEW

MEADOWS, TWELFTH FILING

D97-08 RELEASE OF DEED OF TRUST FOR DARRELL G. AND MARY A.

SCHULTE FROM LARIMER COUNTY ON LOT 132, GLACIER VIEW

MEADOWS, TWELFTH FILING

D97-09 RELEASE OF DEED OF TRUST FOR DARRELL G. AND MARY A.

SCHULTE FROM LARIMER COUNTY ON LOT 172, GLACIER VIEW

MEADOWS, TWELFTH FILING

D97-10 RELEASE OF DEED OF TRUST FOR DARRELL G. AND MARY A.

SCHULTE FROM LARIMER COUNTY ON LOT 184, GLACIER VIEW

MEADOWS, TWELFTH FILING

-- Ms. Hehn provided an update on the Steppel-White property which is being purchased for open space; she noted that they wish to have the property removed from being subject to the homeowner's declaration. Ms. Hehn stated that they have been working with the homeowner's association to grant an easement over Hidden Springs ranch road to provide a convenient way to access the property and she requested Board approval of a Grant of Easement; it was decided to go into Executive Session to discuss property negotiations.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners go into Executive Session at 11:30 a.m. to discuss property negotiations.

Motion carried 2 - 0.

The Executive Session ended at 11:35 a.m. and the following action was taken.

M O T I O N

Commissioner Olson moved that the Board of County Commissioners approve a Grant of Easement Agreement between the Board of County Commissioners and Stephanie Steppel-White, and authorize the Chair to sign same.

Motion carried 2 - 0..

A97-49 GRANT OF EASEMENT AGREEMENT BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND STEPHANIE STEPPEL-WHITE

Ms. Hehn expressed her appreciation for the enjoyable working relationship she has had with the Commissioners and everyone else in the County; she noted she is leaving employment in the County Attorney's Office.

The meeting adjourned at 11:40 a.m.

______________________________________

JIM DISNEY, CHAIR

BOARD OF COUNTY COMMISSIONERS

( S E A L )

ATTEST:

_________________________________________

Sherry E. Graves, Deputy County Clerk