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PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

WEDNESDAY, DECEMBER 27, 1995

ADMINISTRATIVE MATTERS

(#415)

The Board of County Commissioners met at 9:00 a.m. in regular session with Neil Gluckman, Assistant County Manager. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were: Jim Stokes, Director Information Management; Gary Janezich, Senior Analyst Information Management; Bob Keister, Budget Manager; Joan Duchene, Commissioner's Office Supervisor; Jean O'Connor, Planning Department Secretary; Ralph Jacobs, Human Resources Director; and Dr. Adrienne LeBailly, Director of Health and Environment. Recording Clerk, S. Graves.

1. OPEN SESSION FOR PUBLIC COMMENT: No one appeared today for the open session scheduled for public comment.

2. ACQUISITION OF UNISYS 2200/500 SYSTEM: Mr. Stokes and Mr. Janezich apprised the Board of an offer received from Unisys to replace the mainframe and purchase a Unisys 2200/500 enterprise server system in February 1996 instead of when the current contract with Unisys expires in August 1997, with cost savings of $236,000 to be realized through credits and discounts. Mr. Stokes and Mr. Janezich will return to the Board in January with the complete proposal, with all the pros and cons outlined. Mr. Keister stated that no money is available for this acquisition now; however, he noted it might be possible to borrow from the Capital Expenditures Fund and he explained how this would work under the Tabor Amendment. Commissioner Duvall posed a question concerning Unisys's motivation for offering these discounts at this time. Commissioner Clarke stated he is interested in saving the taxpayers money and he wants a complete breakdown of costs presented to the Board in January to be assured of the accuracy of those numbers and he wants a 3rd person's objective of the offer. Mr. Keister suggested possibly asking for a performance guarantee from Unisys in which they are requested to guarantee that if the price is less in two years, a refund of the difference will be made; Mr. Stokes stated that he seriously doubts Unisys would agree to this, but they will ask.

3. DISCUSSION OF LAPAC AND PLANNING COMMISSION VACANCIES: Ms. Duchene informed the Board that three applications have been received for the two vacancies on the LaPorte Area Planning Advisory Council (LAPAC). Commissioner Duvall noted that clarification of the LAPAC Bylaws needs to be made regarding whether or not a person can serve another term on this Council if they have previously served a term, which is the case with Kate Curran. Ms. Duchene stated that the Operating Procedures Manual, states "consecutive terms not allowed". Chair Disney added that if the Bylaws state otherwise, the Board can waive policy and allow the re-appointment. Commissioner Duvall stated that after interviewing the applicants, she recommends Kate Curran and Pete Dressen be appointed to LAPAC.

M O T I O N

Commissioner Duvall moved that the Board of County Commissioners appoint Kate Curran and Pete Dressen to fill the two unexpired terms on the LaPorte Area Planning Advisory Council, terms to expire June 30, 1997, and waive the term-limit section of the LAPAC Bylaws, if necessary.

Discussion of the motion followed; Commissioner Clarke expressed his opinion about balance of the appointees and he recommended that Joan Welch be appointed to LAPAC. There was discussion of going into Executive Session to discuss the applicants; however, Chair Disney advised that the Board cannot go into Executive Council to discuss personnel unless they are county personnel and that rule does not apply to persons serving on Boards and Commissions.

Motion carried 2 - 1; Commissioner Clarke dissenting.

With regard to the appointment to the vacant alternate position on the Planning Commission, the Board decided they will review the current applications to determine which applicants to interview.

4. REQUEST FOR WAIVER OF PERSONNEL POLICY FOR ELEANOR DUKE: Dr. LeBailly requested the Board to approve an exception to the County Personnel Policy for Eleanor Duke to allow a two-step promotion based her advanced level of performance in the position and her years of service as a temporary employee with the department; this promotion will be in addition to her regular merit increase due in January 1996. Dr. LeBailly noted this is a grant funded position and does not involve any county dollars.

M O T I O N

Commissioner Clarke moved that the Board of County Commissioners approve a waiver of section 504 of the County Personnel Policy Manual and grant a two-step promotion to Eleanor Duke, effective January 1996, in addition to her regular merit increase due at that time; this increase reflects the level of her performance and years of experience in the department.

Motion carried 3 - 0.

5. REQUEST FOR WAIVER OF PERSONNEL POLICY FOR LISA LUNDGREN: Dr. LeBailly requested the Board approve a waiver of the provisions of section 617 of the Larimer County Personnel Policy Manual requiring that all appropriate earned leave be exhausted before a leave without pay is approved; she noted the reason for this request is that Lisa Lundgren, who has been hired to fill the .75 FTE Senior PHN position would like three weeks leave without pay in April or May to prepare for the Nurse Practitioner exam to be held in June 1996 to meet grant obligations. Mr. Jacobs stated he has no problem with the request and noted that granting the waiver will not cost the County money.

M O T I O N

Commissioner Duvall moved that the Board of County Commissioners approve a waiver of section 617 of the County Personnel Policy Manual to permit Lisa Lundgren to take a three-week leave without pay to prepare for the Nurse Practitioner exam to meet the County's Grant obligations.

Motion carried 3 - 0.

6. REQUEST FOR WAIVER OF PERSONNEL POLICY FOR DOUG RYAN: Dr. LeBailly requested the Board approve a two-step promotion for Doug Ryan at the time of his six month merit review on January 3, 1996, in addition to the merit increase due him in January; this request is based on his years of experience and level of performance in his position of Environmental Planner. Dr. LeBailly informed the Board that Mr. Ryan is an above-standard employee and the department recommends approval of this request. Commissioner Clarke added that he has been very impressed with Mr. Ryan and the job he is doing and would also like to show appreciation to him with a special "Way to Go", "Thanks for the Good Work', "Pat on the Back" certificate or note to acknowledge his exemplary performance.

M O T I O N

Commissioner Clarke moved that the Board of County Commissioners approve a waiver of section 505 of the County Personnel Policy Manual to increase the salary for Doug Ryan two additional steps beyond his regular merit increase, effective in January 1996.

Motion carried 3 - 0.

As requested by the Board previously, Dr. LeBailly stated that the septic policy has been completed and has been reviewed by the Planning Department; she further noted that in order to assure that this policy does not bypass PLUS, she recommended it be called a technical report and be a recommendation to the PLUS project. Dr LeBailly submitted a copy of the On-Site Sewage Treatment Systems and also copies to each of the Commissioners of the Health and Environmental Quarterly Update as of December 1995.

7. WORKSESSION:

-- Mr. Gluckman noted he sent the Board a draft outline of the "State of the County" message and asked if they would like to discuss it during the next Policy Worksession. Commissioner Duvall indicated she would like to discuss it at that time and also draft a workplan for 1996, which might key off the accomplishments during 1995; the possibility of also doing a "State of the County" address on TV was discussed. Mr. Gluckman offered to work with Mr. Keister, who is very proficient with computer graphics, on a "State of the County" presentation on TV.

8. COMMISSIONER'S REPORTS:

-- Commissioner Duvall expanded on her report from last week about the LAPAC meeting she attended and noted she plans to attend their January meeting and follow up on having their plan included in PLUS.

-- Commissioner Duvall reported to Commissioner Clarke that she attended the Legislative Planning Committee Meeting at CCI for him.

-- Commissioner Duvall reported she had lunch with John Fishback, Fort Collins City Manager, and discussed the Board's concern about street policy and the idea of the city helping the county pay for streets; he advised her he will look into this possibility.

-- Chair Disney provided an update on Chapter 70 and noted they are currently advertising for a person to fill the position of Civil Engineer II and the first order of business for this person will be to review Chapter 70 to see if it can solve some of the problems the Board wants addressed.

-- Chair Disney reported he was on KLOV this morning with George Miller and he would like to do regular interviews with each of the Commissioners on a rotating basis.

Commissioner Duvall reported that she and Chair Disney met with Michael Dyett of Blayney Dyett, Planning Consultant for PLUS, and they had a good meeting.

-- Commissioner Clarke reported he met with Sheriff Shockley about funding and he suggested that the Sheriff become involved in PLUS.

9. DOCUMENT REVIEW:

M O T I O N

Commissioner Duvall moved that the Board of County Commissioners approve the Minutes for the week of December 18, 1995, as submitted.

Motion carried 2 - 0; Commissioner Clarke abstained from voting since he was out of town last week and did not attend the meetings.

M O T I O N

Commissioner Clarke moved that the Board of County Commissioners approve the Schedule for the week of January 1, 1996, as submitted.

Motion carried 3 - 0.

M O T I O N

Commissioner Duvall moved that the Board approve the following documents, as listed on the Consent Agenda on Document Review for December 27, 1995

MISCELLANEOUS DOCUMENTS: Personnel Authorization Request for Mental Health Therapist II and Personnel Authorization Request for Certified Psychologist II. LIQUOR LICENSES: Licenses were issued to: St. Louis Liquors - 6% - Loveland, CO., and Best Western Coach House Motor Inn - 6% WITH EXTENDED HOURS - Loveland, CO.

A95-141 AGREEMENT FOR WATER MAIN EXTENSIONS BETWEEN THE

BOARD OF COUNTY COMMISSIONERS AND NORTH CARTER

LAKE WATER DISTRICT

A95-142 LICENSE AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE UNITED STATES OF AMERICA

DEPARTMENT OF ENERGY WESTERN AREA POWER

ADMINISTRATION FLATIRON-BRIGHTON 115-KV

TRANSMISSION LINE LARIMER COUNTY (Construction of

Pumphouse in WAPA Easement at Carter Lake Campgrounds)

A95-143 GRANT AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE PUBLIC SERVICE COMPANY

OF COLORADO (Installation of Solar Lighting in recently

constructed Navigational Aids (Buoys) to improve visibility and

safety)

A95-144 AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND L.I.N.A. (New Voluntary Life

Insurance Policy)

C95-65 COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT

FOR HEADSTART PLAYGROUND EQUIPMENT BETWEEN

THE BOARD OF COUNTY COMMISSIONERS AND POUDRE

R1 SCHOOL DISTRICT

C95-66 CONTRACT FOR REMOVING SNOW FROM THE STREETS

OF LITTLE VALLEY GENERAL IMPROVEMENT DISTRICT

NO. 14, LARIMER COUNTY, COLORADO

R95-218g RESOLUTION CONCERNING PUBLIC SERVICE COMPANY

OF COLORADO RENEWABLE ENERGY TRUST GRANT FOR

BUOY SOLAR LIGHTING

R95-219s RESOLUTION REGARDING RELEASE OF WARRANTY

COLLATERAL FOR TAFT CANYON PUD - 3RD FILING

R95-220g RESOLUTION TO DETERMINE ELECTION JUDGES

COMPENSATION

Motion carried 3 - 0.

10. EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS:

M O T I O N

Commissioner Clarke moved that the Board go into Executive Session at 10:40 a.m. to discuss several personnel matters.

Motion carried 3 - 0.

The Executive Session ended at 11:40 a.m.; no action taken.

MEETING REGARDING AN INCREASE IN COUNTY PARTICIPATION

IN THE MAINTENANCE OF THE CEDAR PARK/CEDAR

SPRINGS ACCESS ROAD

(#415 - Side B)

The Board of County Commissioners reconvened at 2:00 p.m. in regular session with Rex Smith, Director of Public Works. Chair Disney presided and Commissioners Clarke and Duvall were present; also present was Neil Gluckman, Assistant County Manager. Recording Clerk, S. Graves.

Mr. Smith reported to the Board that the Cedar Park and Cedar Springs Homeowner's Association has made their annual request for an increase in funding from the County for road maintenance in their area. Mr. Smith reminded the Board that the county is currently contributing $3,000 annually to Cedar Park and Cedar Springs for maintenance of the access road, the Forest Service contributes $1,800 annually, and the county contributed an additional $2,500 last year to help repair the rock slide. Discussion followed; Commissioner Clarke stated that, according to what he has read, the people who purchased property in this area were told they had to keep that road open, so the money they are getting from the county and the Forest Service is like a windfall and an increase in funding is not justified. Commissioner Duvall and Chair Disney concurred. CONSENSUS OF THE BOARD was to not increase the county appropriations for road maintenance in the Cedar Park/Cedar Springs area.

M O T I O N

Commissioner Duvall moved that the Board go into Executive Session at 2:10 p.m. with Rex Smith to discuss a personnel matter.

Motion carried 3 - 0.

The Executive Session ended at 2:50 p.m. and the Board took the following action:

M O T I O N

Commissioner Duvall moved that the Board approve a Resolution Establishing Compensation for Larimer County Appointed Officials, effective January 1, 1996, and authorize the Chair to sign same; this resolution is an amendment to a previous resolution approved by the Board on December 20, 1995.

Motion carried 2 - 0; a vote was not recorded for Commissioner Clarke as he left the Executive Session at 2:45 p.m. because of a previous commitment.

R95-221g RESOLUTION ESTABLISHING COMPENSATION FOR LARIMER

COUNTY APPOINTED OFFICIALS (Amendment to R95-217g)

The meeting adjourned at 2:55 p.m.


______________________________________

JIM DISNEY, CHAIR

BOARD OF COUNTY COMMISSIONERS

( S E A L )

ATTEST:


_____________________________________

Sherry E. Graves, Deputy County Clerk

December 27, 1995

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.