PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

WEDNESDAY, JULY 13, 1994

ADMINISTRATIVE MATTERS

NO TAPES - TECHNICAL DIFFICULTIES

The Board of County Commissioners met at 9:30 a.m. in regular session with Bill Gordon, County Administrator. Chair Duvall presided; Commissioners Disney and Hotchkiss were present. Also present were: Director of Planning John Barnett; Jerry White, Zoning Administrator; Fairgrounds Manager Bob Holt; Sheriff Richard Shockley; Facilities Manager Dick Anderson; Donna Hart, Assistant to the County Administrator; Neil Gluckman, Assistant County Administrator; and Frank Lancaster, Incoming County Administrator. Recording Clerk, S. Graves.

1. DISCUSSION OF (A) OFFICE SPACE (B) OVERLAND TRAIL ANNEXATION (C) PROPOSED DEVELOPMENT OF STRACHAN/SHIELDS PROPERTIES AND (D) TRANSFER OF DEVELOPMENT RIGHTS:

(A) Mr. Barnett described the shortage of office space in the Planning Department and requested guidance from the Board which direction he should take to alleviate the problem. Mr. Barnett reviewed the various options and costs being considered and indicated his preference for moving the whole office in order to economize on receptionist and secretarial staff. After discussion of the options, including the acquisition of a modular trailer, it was suggested that Mr. Anderson obtain more information about costs, etc., and return to the Board for further consideration.

(B) With regard to the proposed 282 acre Overland Trail Annexation, the County has been asked to reconsider the position taken in a 1989 letter which stated that residential density within the UGA boundary would be limited to 1.5 units per acre. The current request is for a revision for 1 unit per acre for the 252 acres not immediately adjacent to the existing development along Overland Trail in the southeast corner of the property; however, Mr. Barnett stated that a public hearing must be held if the Board considers this request for change. After discussion, CONSENSUS OF THE BOARD was to deny the request for changing the density in the 282 acre Overland Trail Annexation.

(C) The Board has been invited to attend a neighborhood meeting to discuss the proposed development of the Strachan/Shields properties; Mr. Barnett noted that this area is in the UGA and is of concern to the City of Fort Collins rather than the County. After discussion, the Board concurred the concerns of the neighborhood are issues for the City to resolve.

(D) Mr. Barnett provided an update on transferable development rights and noted that proposed draft legislation for TDR's will be submitted shortly and a draft contract for same is being reviewed by the County Attorney. Mr. Barnett will be meeting with the Berthoud town officials soon to discuss their interest and desire in transferring development rights in exchange for open space for two large proposed annexations which are currently under consideration.

2. REQUEST FOR APPROVAL OF THE SALE OF A GLACIER VIEW COLLATERAL LOT: Mr. White requested Board approval to accept an offer to purchase Lot 53 in Glacier View Meadows Twelfth Filing for $16,400 with $2,500 down and outside financing to be provided for the balance. CONSENSUS OF THE BOARD was to approve this request and concurred that all buyers of these lots in Glacier View must make arrangements for their own financing and not require County involvement.

3. REQUEST FROM SHERIFF FOR BOARD APPROVAL OF ATTACHMENT TO EFF AGREEMENT: Sheriff Shockley reported on the eight fires currently burning in Larimer County and noted that the Eggers Fire has been given #1 priority in Colorado by a State fire analysis. According to the Emergency Forest Fire Agreement signed in 1990, the Haystack fire would be solely the County's responsibility; however, relief in fighting this fire has been requested of the State Forest Service and Board approval was requested for an attachment to this EFF agreement outlining responsibilities. The Sheriff stated that the concern for private structures necessitated this action; the County will continue with management of the fire.

M O T I O N

Commissioner Hotchkiss moved that the Board approve the Attachment to the Emergency Forest Fire Agreement, as requested by Sheriff Shockley, and authorize the Chair to sign same.

Motion carried 3 - 0.

A94-115 ATTACHMENT TO EMERGENCY FUND CONTRACT AGREEMENT

BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE

COLORADO STATE FOREST SERVICE (Assumption of Fire Control

Duty)



4. REQUEST FOR APPROVAL OF A 1994 CAPITAL IMPROVEMENT REQUEST ITEM OF BRIDGE REPAIR AT THE FAIRGROUNDS: Mr. Holt requested Board authorization for $20,000 from the Capital Improvement Fund for urgently needed repairs to the bridge which spans the Thompson River at the Fairgrounds. Mr. Holt stated that this bridge is currently closed to vehicle traffic and is a major access artery and used extensively during the major event season.

M O T I O N

Commissioner Disney moved that the Board authorize the expenditure of up to $20,000 from the Capital Improvement Fund for bridge repairs at the Fairgrounds, as requested by Mr. Holt and recommended by the Larimer County Engineering Department in their bridge inspection report.

Motion carried 3 - 0.

Discussion followed regarding long-range planning for the Fairgrounds and the Board directed Mr. Holt to work with Mr. Gluckman on same.

5. APPOINTMENT TO THE COMMUNITY ACTION BOARD:

M O T I O N

Commissioner Hotchkiss moved that the Board appoint Rev./Dr. Arthur H. Becker to the Community Action Board for a three-year term, July 1, 1994 until June 30, 1997, as recommended by the Community Action Board.

Motion carried 3 - 0.

6. WORKSESSION:

-- Mr. Gordon presented a letter addressed to the Honorable Scott McInnis expressing the Board's appreciation for his demonstrated commitment towards the passage of H.R. 1181 regarding the Payments-in-Lieu-of Taxes (PILT) Legislation to Colorado counties, and requested the Commissioners' signatures on same. CONSENSUS OF THE BOARD was to sign the letter and requested copies be sent to the Colorado delegation.

-- Mr. Gordon stated that the Clerk and Recorder's Office has requested that Mr. Robert Muller, a temporary employee since 1992, be selected to fill the vacant full-time Clerk and Recorder Aide position. Personnel Director Mr. Jacobs indicated approval of this action and requested the Board to waive policy and grant an exception in this case and also noted that Mr. Muller will be an 80% time employee.


M O T I O N

Commissioner Hotchkiss moved that the Board approve the request to waive policy and grant an exception to hire Mr. Robert Muller to fill the vacant Clerk and Recorder Aide position, as requested by the Clerk and Recorder's Office and approved by the Personnel Department.

Motion carried 3 - 0.

At this time, 10:40 a.m., County Attorney George Hass, Jeannine Haag, Assistant County Attorney, Finance Director Bob Grewell, and Mike Burch, Risk Manager jointed the meeting for Legal Matters and requested an Executive Session.

M O T I O N

Commissioner Hotchkiss moved that the Board go into Executive Session to discuss possible litigation.

Motion carried 3 - 0.

The Board came out of Executive Session at 11:05 a.m.; no action taken.

In response to a question raised previously by Chair Duvall regarding vested development rights, Ms. Haag responded that vested rights should be granted with Preliminary Plat approval and not withheld until Final Plat, as Final Plat approval is "Pro-Forma". Further discussion ensued and Ms. Haag recommended that when requests come to the Board for approval with numerous conditions, the Board should table the request until most of those conditions have been met. Ms. Haag informed the Board that vested property rights expire one year from vesting. The Board directed the County Attorney and Planning Staff to investigate changing the one-year expiration to a flexible 6 to 18 month range. The Board concurred with this recommendation and directed that Planning Staff be informed of this change in procedure. With regard to neighborhood meetings, Commissioner Disney asked if the cost for county staff time attending the neighborhood meetings could be factored into the development fee; Mr. Hass stated that they will draft some proposed language changes to the subdivision regulations in response to this question.

Mr. Hass provided an update on the review of fire agreements and informed the Board there will be a meeting on July 28, 1994 to discuss changes to be made to achieve clarification on a national level to these agreements. The question was raised concerning whether a separate fire agreement could be negotiated with the State if these changes are made; the Board requested Mr. Hass to attend the July 28th meeting and to keep the Board apprised.

Legal Staff left the meeting at 10:40 a.m. and Administrative Matters continued:

7. COMMISSIONER'S REPORTS:

-- Commissioner Disney reported that the meeting he attended in Steamboat Springs on July 12, 1994 regarding 35-acre concerns went very well. Commissioner Disney noted that CCI will be doing a survey to determine what counties in Colorado are doing with regard to 35 acre exemptions and there will be a follow-up meeting in the Fall; transferable development rights and clustering were also discussed.

-- Commissioner Hotchkiss informed the Board he received a call from the Town Manager of Windsor regarding a developer's interest in building out toward Ptarmigan and annexing into Larimer County and inquired as to how the Board felt about this interest. After discussion, the Board directed Mr. Lancaster to contact the Windsor Town Manager and schedule a meeting to discuss this matter further, and to include Planning Director Mr. Barnett in the discussion.

-- Chair Duvall requested Mr. Gordon to write letters thanking all the Volunteer Fire Departments and to the Rocky Mountain Agency Coordinating Group expressing the Board's appreciation for their teamwork in fighting the fires and expressing sympathy for the tragedy in Glenwood Springs; Commissioners Disney and Hotchkiss concurred.

8. DOCUMENT REVIEW:

The following documents, of a routine nature, were considered by the Board:

M O T I O N

Commissioner Hotchkiss moved that the Board approve the Minutes for the week of July 4, 1994 and the Agenda for the week of July 11, 1994 as submitted.

Motion carried 3 - 0.

M O T I O N

Commissioner Hotchkiss moved that the Board approve a Special Bridge Fund Bridge Project Cost Estimate Form.

Motion carried 3 - 0.

LIQUOR LICENSES: Licenses were issued to Indian Meadows Lodge - 6% WITH EXTENDED HOURS - Bellvue, CO.; Ptarmigan Club - 6% WITH EXTENDED HOURS - Fort Collins, CO.; and Bob's Liquor - 6% - Fort Collins, CO. County Approval was granted to Supermarket Liquors - 6% - Fort Collins, CO.; Conoco #06354 - 3.2% - Fort Collins, CO.; Conoco #06358 - 3.2% - Loveland, CO.; and Villa Tatra - 6% - Lyons, CO.

M O T I O N

Commissioner Hotchkiss moved that the Board approve the following documents:

A94-116 EXHIBIT "B" - CERTIFICATION REGARDING DEPARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

LOWER TIER COVERED TRANSACTIONS; AND, EXHIBIT "C" -

CERTIFICATION REGARDING LOBBYING - CERTIFICATION

FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE

AGREEMENTS - OF A LEASE AGREEMENT BETWEEN THE

BOARD OF COUNTY COMMISSIONERS AND THE STATE

DEPARTMENT OF LABOR AND EMPLOYMENT

(Loveland Job Service Center)

A94-117 WARRANTY COLLATERAL AGREEMENT FOR SOLAR RIDGE

FIRST FILING BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND CHARLES R. COX

A94-118 AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND TEAM FORT COLLINS/UNITED WAY

(Alcohol and Drug Use Prevention - ADAD)

D94-18 DEED OF DEDICATION BY GARY L. JACOBSON

(Dedication of Property to be Used as Public Highway

D94-19 RELEASE OF MORTGAGE DEED - HIGH COUNTRY ESTATES

P.U.D. WARRANTY COLLATERAL RELEASE

C94-44 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE STATE OF COLORADO,

DEPARTMENT OF HEALTH, ALCOHOL & DRUG ABUSE

DIVISION (ADAD) (Renewal Contract)

R94-80s RESOLUTION REGARDING RELEASE OF COLLATERAL

FOR SOLAR RIDGE FIRST FILING

R94-81s FINDINGS AND RESOLUTION DENYING THE MASTER PLAN

AND PRELIMINARY PHASE PLAN OF SEVEN SPRINGS RANCH

PLANNED UNIT DEVELOPMENT

R94-82z SPECIAL REVIEW FINDINGS AND RESOLUTION DENYING

THE PETITION OF SEAMAN'S RADIO TOWER

R94-83z SPECIAL REVIEW AMENDMENT FINDINGS AND RESOLUTION

GRANTING THE PETITION OF ROCKY MOUNTAIN DHARMA

CENTER

Motion carried 3 - 0.

The meeting adjourned at 11:55 a.m.

MEETING REGARDING THE CAPITATION

OF MANAGED CARE PROJECTS

(NO TAPE - TECHNICAL DIFFICULTY)

The Board of County Commissioners reconvened at 1:30 p.m. in regular session with Dr. Keith Olson, Mental Health Director. Chair Duvall presided; Commissioners Disney and Hotchkiss were present. Also present were: Vicki Grassman, Assistant Director Mental Health; Clinical Director Mack Greene; Frank Lancaster, Incoming County Administrator; Neil Gluckman, Assistant County Administrator; Donna Hart, Assistant to the County Administrator; and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Dr. Olson submitted to the Board the Proposal for the Larimer County Medicaid Mental Health Capitation and Managed Care Project and requested approval to submit same to the Division of Mental Health. Dr. Olson reviewed charts showing the relationships between the corporate entities supporting the proposed program, the general administrative assignments and proposed program schematics for the Larimer County coordinated assessment and service agency, and the general location of clinical and support services. Dr. Olson stated that the Proposal was submitted to the County Attorney for review and several concerns and issues were raised, which are being addressed.

Dr. Olson noted that if the Proposal is submitted, the Division of Mental Health will review the possible 20 applications and four will be chosen. Chair Duvall requested that Mr. Hass review the final version of the Proposal, after revisions have been made addressing the issues and concerns previously raised by the County Attorney.

M O T I O N

Commissioner Hotchkiss moved that the Board approve the submittal of the Proposal for the Larimer County Medicaid Mental Health Capitation and Managed Care Project and authorize the Chair to sign same, contingent upon further review and approval by the County Attorney.

Motion carried 3 - 0.

The meeting recessed at 2:05 p.m.

MEETING WITH JIM STOKES

(78 & 79)

The Board of County Commissioners met at 2:30 p.m. in regular session with Jim Stokes, Director of Information Management. Chair Duvall presided; Commissioners Disney and Hotchkiss were present. Also present were: Sue Cottingham, Steve Moore, and George Jones of Information Management; Irene Josey, Chief Deputy Treasurer; Neil Gluckman, Assistant County Administrator; Frank Lancaster; Incoming County Administrator; Bob Keister, Budget Manager; John Barnett, Director of Planning; Ron Kerr, Deputy Assessor; Steve Miller, Assessor; Myrna Rodenberger, Clerk and Recorder; Russ Ragsdale, Chief Deputy Clerk and Recorder; and Bill Gordon, County Administrator. A. Jensen, Recording Clerk.

Chair Duvall began the meeting by asking Mr. Stokes to comment on a memo previously submitted to the Commissioners regarding Networking (external and internal), Telecommuting, and GIS. Mr. Stokes brought attention to the three items outlined and requested Mr. Miller to comment on the networking aspect of the memo. Mr. Miller mentioned his office is missing 50% of all public calls coming into the reception area. Upgrading the existing system will allow up to 32 users to hook up to obtain information in hopes of alleviating telephone congestion. This program would be on a trial basis and will be evaluated after six months. Chair Duvall asked Mr. Stokes what the total cost for networking all county departments will be. Mr. Stokes said it is difficult to determine costs to outlying areas at this time.

Commissioner Disney inquired about charging for this service and if there are any plans to pursue a pricing structure and billing procedures. Mr. Moore responded by saying that tracking hook-ups is a possibility. Commissioner Disney requested that a viable billing procedure be a part of this package. Ms. Josey mentioned that the Treasurer's office has logged 1055 queries into their system with their pilot program.

Discussion moved to the telecommuting aspect of the memo. Ms. Cottingham brought attention to the proposals submitted by Planning, Community Corrections and Information Management. Mr. Stokes expressed reservations about an employee purchase plan for computers to be used for work at home.

The third item on the memo covered the GIS Pilot Project. Mr. Stokes asked Mr. Kerr to lead the discussion. Mr. Kerr referred to the memo submitted by the GIS Project Team from the GIS Policy Committee outling the Project Team, its budget and the project area. A notation was made by Mr. Kerr changing the dollar amount range of $155,000-$175,000 on the memo. Mr. Kerr also noted that ESRI has extended the numbers quoted earlier. Discussion ensued regarding the scope of the GIS Pilot Project, such as the quality of the maps and the project area size. Chair Duvall inquired as to whether it would be better to do the entire county with a thin layer of information as opposed to doing a small selected area with numerous layers of information. Mr. Barnett responded that having this type of project will best simulate a full scale project and allow them to work out any problems before going county wide.

Discussion ensued regarding various subjects. Mr. Keister mentioned that the Commissioners have the money available for these projects if they so desire to support these projects with the disclaimer with respect to the extent the existing forest fires will have on the County's budget. Mr. Stokes said the number one priority is updating the network since it is the foundation of everything else. Chair Duvall inquired, if the pilot project is funded, what the long term financial commitment will be. The response was once these pilot project are completed there will be no more financial obligations. Mr. Gordon sought clarification for the projects to be supported by the Commissioners.

M O T I O N

Commissioner Disney moved that the Board fund the Networking, GIS and Imaging Pilot Projects from the 1993 carry-over and omit the Telecommuting Pilot Project.

Motion carried 3 - 0.

The meeting adjourned at 3:40 p.m.


______________________________________

JANET S. DUVALL, CHAIR

BOARD OF COUNTY COMMISSIONERS

( S E A L )

ATTEST:


______________________________________

Sherry E. Graves, Deputy County Clerk


_____________________________________

Aimee Jensen, Deputy County Clerk

July 13, 1994