PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, AUGUST 23, 1993

SUBDIVISIONS

The Board of County Commissioners met at 9:00 a.m. in regular session with John Barnett, Director of Planning. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Jerry White, Zoning Administrator; Al Kadera, Subdivision Administrator; Elaine Spencer, Manager of Engineering Operations & Planning; Jerry Blehm, Environmental Health; and Jeannine Haag, Assistant County Attorney. Recording Clerk, S. Graves

Mr. Barnett requested the Board to table the South Heights Preliminary Plat until October 11, 1993, and the LaPorte Plaza Planned Unit Development until September 13, 1993.

M O T I O N

Commissioner Disney moved that the Board table the South Heights Preliminary Plat until October 11, 1993, and the LaPorte Plaza Planned Unit Development until September 13, 1993, as requested by Mr. Barnett.

Motion carried 3 - 0.

Mr. Barnett noted that the Cottonwood Farm Subdivision (#93-SU0238) has been removed from today's agenda.

Mr. Barnett stated that the following are consent items and will not be discussed in detail unless specifically requested by the Commission or members of the audience.

1. RED SANDSTONE MINING SPECIAL REVIEW (#93-ZR0269): NW 32-04-70 THREE MILES NORTHEAST OF LYONS; 9.9 ACRES; O-OPEN ZONING (8-23-93)

This is a request for Special Review for expansion of sandstone mining operation. Staff Findings include: 1) The proposal is consistent with the intent and purposes of the Comprehensive Land Use Plan and the Zoning Resolution; 2) The proposal is harmonious with surrounding land uses and will have no impact on other land uses or on property

values in the area; 3) The proposal will not impair the public health, welfare, prosperity, or safety.

The Staff/Planning Commission Recommendation is for approval of the proposed Special Review, with the following conditions: 1) Current and future operators agree to participate in the maintenance of the Stone Canyon Road and contribute a fair share to any group organized to provide such maintenance; 2) Reclamation shall occur consistent with the recommendations of the Soil Conservation Service dated November 17, 1992; 3) No mining or other activity shall occur, which blocks existing drainage areas; 4) All development, mining, and reclamation shall be consistent with Zoning File Exhibit A (Application for Zoning Action dated November 14, 1992).

2. SPECKETER SUBDIVISION (#93-SU0233): NW 19-05-69; SOUTH SIDE OF WEST FIRST STREET, SOUTHEAST OF INTERSECTION COUNTY ROAD 23 H AND WEST FIRST STREET; ONE MILE WEST BODECKER LANE; 15 ACRES; 2 LOTS. (8-23-93)

This is a request for Preliminary Plat - to divide a 15-acre parcel with one existing residence into two lots of 3.876 and 11.66 acres for single family dwellings. (This property is lot 4 of the Vreeman Exemption #78-74). Staff Findings are: 1) The proposed Specketer Subdivision is consistent with the existing zoning of the site and with existing development in the area; 2) Access is provided by an existing public right-of-way. A new crossing of Dry Creek must be approved by the County Engineer before a Final Plat can be approved; 3) Adequate services are available for the proposed vacant lot; 4) Approval of the Specketer Subdivision, with the following conditions, will not result in any significant negative impacts on surrounding properties, utility services, transportation facilities or the natural environment.

The Staff/Planning Commission recommendation is for Approval of the Specketer Subdivision, with the following conditions: 1) The Final Plat shall be completed in strict conformance with the conditionally approved preliminary plat; 2) A new crossing of Dry Creek shall be subject to the approval of the County Engineer before any Final Plat is recorded. The cost of installing the crossing shall be included in a subdivision improvements agreement that is secured by appropriate collateral; 3) Notes shall be added to the Final Plat concerning Park Fees, engineered foundations and radon tests; 4) A note shall appear on the Final Plat to indicate that dogs and cats shall be confined to the site and not allowed to roam and harass wildlife. The note shall also indicate that domestic animals and ornamental plantings may be at risk from wildlife and neither the Division of Wildlife nor the County will be responsible for losses caused by wildlife; 5) Fire protection shall be provided to meet minimum County standards. The applicant may either install a six-inch water line and a fire hydrant or install a residential fire sprinkler system in any house on Lot 2. A note on the Final Plat shall indicate the fire protection requirement.

3. TURNER EASEMENT VACATION (#93-OS0318): 08-05-69; 4216 FIREROCK ROAD, NAMAQUA HILLS, LOVELAND, CO.; FA-1 FARMING ZONING. (8-23-93)

This is a request to vacate a 20-foot utility easement on the northeast property line of Lot 42, Namaqua Hills Amended. Staff Findings include: 1) Namaqua Hills was platted in 1962; 2) Utility easements were provided along most side and rear lot lines to accommodate the installation of utility lines; 3) No utility lines were installed in the subject easement, and the utility providers in this area indicated that the easement is not needed.

Staff Recommendation is for approval of the request to vacate the utility easement along the north line of Lot 42, Namaqua Hills Amended, with the condition that the applicant provide a metes and bounds description of the easement being vacated. The description must be prepared by a licensed surveyor.

4. FOSSIL CREEK COMMERCIAL PARK - TIME EXTENSION (#S-17-83): SW 15-6-68; LOCATED NORTH OF COUNTY ROAD 32, SOUTH OF SWEDE LAKE AND WEST OF I-25; 20.68 ACRES; 5 COMMERCIAL LOTS; C-COMMERCIAL ZONING (8-23-93).

This is a request for extension of Preliminary Plat approval. Staff Findings are: 1) The site in question was zoned C-Commercial in 1969; 2) The Preliminary Plat for Fossil Creek Commercial Park was approved in 1981; 3) Conditions in this area are changing because County Road 32 is about to be paved and will become an important entryway to the Fort Collins area; 4) Business or commercial development is appropriate on this site, but the project must be sensitive to the riparian area along the reservoir shoreline and the visual impact on the area; 5) Development of this site as a Planned Unit Development with five building sites, consistent with the previous conditions of approval, will allow a commercial project, which addresses the above mentioned concerns.

Staff Recommendation is for approval of an Extension of the Preliminary Plat for Fossil Creek Commercial Park until August 23, 1994, with the following conditions: 1) All previous conditions of approval shall apply to this project; 2) The project shall be redesigned, with five building sites, to be consistent with the Larimer County Planned Unit Development Resolution, with emphasis on landscaping and attention to the riparian area along the shoreline of Fossil Creek Reservoir.

M O T I O N

Commissioner Duvall moved that the Board adopt the Staff Findings and Staff/Planning Commission Recommendations and approve the Red Sandstone Mining Special Review (#93-ZR0269); Specketer Subdivision (#93-SU0233); the Turner Easement Vacation (#93-OS0318); and the Fossil Creek Commercial Park Time Extension (#S-17-83); each,

with the conditions as previously outlined.

Motion carried 3 - 0.

5. WINDEMERE ACRES SUBDIVISION (#93-SU0287): 06-04-69; BETWEEN COUNTY ROAD 12 AND COUNTY ROAD 14 ON THE WEST SIDE OF COUNTY ROAD 23; 560.76 ACRES; 56 LOTS; FA-1 FARMING ZONING; (8-23-93).

This is a request for Preliminary Plat approval - to divide 560 acres into 56 lots for single family dwellings, open space, and equestrian trails. Lots generally range in size from 2.3 to 5.4 acres; nine lots are greater than 35 acres. Mr. Kadera reviewed the major concerns and technical issues and stated that the main disagreement with this proposal is the location. Mr. Kadera noted that Planning Staff is concerned that the intensity of the development will negatively impact the provision of services in the area and create expectations for urban level of service. Mr. Kadera stated that originally the Town of Berthoud recommended denial of this proposal based on concern for the Town's raw water supply in the Handy Ditch, but have now amended their recommendation to conditional approval; and their requirement of a survey to determine if a rare and endangered plant exists on the property has been satisfied. Staff Findings include: 1) The proposed Preliminary Plat is not consistent with the Larimer County Land Use Plan in location of the proposed use, intensity of use, design, consolidation of services, and maintenance of rural character; 2) Proposed access to some of the 35-acre tracts and to the lots on Moccasin Court does not meet County standards; and 3) Unanswered questions have been raised concerning the wetlands area. The Staff/Planning Commission is for denial of the Windemere Acres Subdivision.

John Chilson, attorney for the applicants, provided the history of the project to provide perspective to the plan. Mr. Chilson noted that originally a Preliminary Plat was filed which did not contain any 35-acre sites and had a substantially different design. The original Preliminary Plat was withdrawn and revised, following input from Staff. Mr. Chilson noted that the two concerns regarding roads and water supply have been addressed and resolved, and the only issue remaining is the application of a comprehensive land use plan to this project, and this was basis for denial from the Planning Commission. Two engineering surveys have been conducted and determined that there are no wetlands on site. Mr. Chilson questioned Mr. Kadera regarding this application. Mr. Chilson submitted a proposed chronology of a number of exhibits relating to this file.

Mr. Eldon Ward, Cityscape Urban Planning Consultant for the applicants, addressed the Board and submitted a copy of a letter to the Planning Commission dated July 21, 1993. Mr. Ward stated there is no lack of services at this site and noted that the Final Plat will leave the wetlands, if any, undisturbed. Mr. Ward discussed the rural area land use designation and, in his opinion, thinks it is consistent with the county land use plan. Wendy Sommervold, applicant, assured the Board there are no plans to subdivide the 35-acre tracts in the future and the tracts will be covenant controlled to protect the character of the subdivision. Ms. Sommervold indicated that out of fourteen surrounding subdivisions, the average lot size is 3.16 acres, and their subdivision is for one lot per ten acres. Dean Anderson, adjacent land owner and farmer, submitted a petition signed by many of the other farmers in the area indicating their approval to the granting of this request, noting that their land is not prime agriculture land. Gayle Hansen spoke in agreement with Mr. Anderson. Mr. Al Hiness (?) spoke in opposition to the granting of this request, citing concerns of impact on schools, fire & ambulance services, increased traffic, incompatibility, etc. Eleanor Counselman agreed with Mr. Hiness, and Mr. Bill Temple stated his main objection is density. Steve Anderson spoke in favor of the proposal, noting that the design is good and the rural atmosphere will not be affected if approved.

Mr. Chilson summarized that all the concerns mentioned by the opposition will be resolved at the time of Final Plat submittal. After further questioning by Mr. Chilson, Mr. Kadera reiterated that Staff is recommending denial because the application does not meet the comprehensive land use guidelines. Commissioner Disney voiced his concern regarding the number of daily vehicle trips on CR 23, and noted that Larimer County must plan for the future or Larimer County will become Los Angeles County. Commissioner Duvall stated that the Commissioners must decide what is in the best interest of the Larimer County citizens and they want planned and orderly growth. Chairman Hotchkiss voiced his concern that Larimer County must not become a bedroom community for Boulder and Denver Counties.

M O T I O N

Commissioner Disney moved that the Board adopt the Staff Findings and Staff/Planning Commission Recommendations and deny the Windemere Acres Subdivision on the basis that it is going to create an increased demand on services, it is not compatible with existing land uses, and the plan is part of the subdivision regulations which must be met and/or considered.

Motion carried 3 - 0.

6. ABC STORAGE URBAN GROWTH AREA WAIVER REQUEST: (#93-ZN0268): SW 1/4 25-05-69, EAST SIDE OF HIGHWAY 287, 3/4 MILE SOUTH OF STATE HIGHWAY 402; 8.8 ACRES; I-1 INDUSTRIAL ZONING (8-23-93).

This is a request for a waiver from the Urban Growth Area requirement for utilizing sanitary sewers. Staff Findings are: 1) There is no sewer service currently available to this site; 2) Development of this site, with mini-warehouses and without sewer, will not result in any unplanned public expense for provision of public services and will not impair the public health or safety; 3) Approval of the Waiver is consistent with the intent and purpose of the County's Land Use Plans and Policies. Mr. White noted that the Staff and Planning Commission recommended approval of the Waiver, but the Planning Commission eliminated the conditions that annexation and rezoning agreements must be signed; Planning Staff does not agree, noting that this would be the first time ever that an annexation agreement was not required on a sewer waiver. Mr. White offered amended conditions, noting that the Loveland UGA requires the signing of these agreements. Mr. Burton, applicant, submitted historical documents of the property and noted this is the fourth time he has come before the Board on this issue, photos of his competitor, and also offered amended conditions to which he could agree. Much discussion followed and the following conditions were suggested: Approval of the Waiver from the requirement that development within the Loveland Urban Growth Area, for this specific proposal for mini warehouses, must hook up to public sewer with the following conditions: 1) Owner shall sign an agreement which will allow the County to rezone the property to C-Commercial; rezoning shall take place after the outside storage use is discontinued; 2) Owner shall agree not to resist involuntary annexation by the City of Loveland when the following conditions are met: a) Property has 1/6 contiguity with the City; said contiguity is not accomplished by means of a "flagpole" or strip annexation; 3) Owner will agree to connect to sewer when public sewer is available on the east side of Highway 287, and is within 400' of the property; and the property can be provided public sewer service without use of a lift station.

M O T I O N

Commissioner Disney moved that the Board adopt the Staff Findings and Planning Commission Recommendation and approve the Waiver from the Urban Growth Area requirement for utilizing sanitary sewers, with amended conditions.

.

Motion carried 2 -1; Commissioner Duvall dissenting because she favors the original conditions requiring Annexation and Rezoning Agreements be signed, as required by the Loveland UGA.

Mr. Barnett requested the Chairman to sign Final Plats for the following, noting they were previously approved by the Board:

M O T I O N

Commissioner Disney moved that the Chairman sign the Final Plat for the ConAgra Public Improvement District.

Motion carried 3 - 0.

M O T I O N

Commissioner Disnsey moved that the Chairman sign the Final Plat for the Homestead Public Improvement District.

Motion carried 3 - 0.

The meeting recessed at 11:40 a.m.

PUBLIC HEARING REGARDING SPRINGFIELD COURT P.U.D.

(#311 & #312)

The Board of County Commissioners reconvened at 4:30 p.m. for a Public Hearing regarding the Springfield Court P.U.D. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: John Barnett, Director of Planning; Elaine Spencer, Manager of Engineering Operations & Planning; Jerry White, Zoning Administrator; and Jeannine Haag, Assistant County Attorney. Recording Clerk, S. Graves.

SPRINGFIELD COURT PLANNED UNIT DEVELOPMENT (#93-MS0285): NE 1/4 33-07-69; WEST SIDE OF TAFT HILL ROAD (COUNTY ROAD 19); 1/4 MILE SOUTH OF HORSETOOTH ROAD (COUNTY ROAD 40); 4.2 ACRES; 2 LOTS. (8-23-93)

Mr. Barnett stated that this is a request for Master Plan approval and rezoning from C-Commercial to M-Multiple Family for a residential Planned Unit Development - 92 units on a 4.2 acre parcel; targeting low-income, elderly, and/or physically/developmentally-disabled population groups. The Units would include 32 single family attached Townhomes and 60 multiple family units. Mr. Barnett described the proposal and noted that the applicant is proposing a multi-family housing development which will be owned and managed by a non-profit organization. Mr. Barnett noted that originally this site was zoned for multi-family, the property is located on an urban arterial street, Olander Elementary School is within walking distance, as is convenience shopping, and Transfort service is available approximately 1/4 mile to the east. Mr. Barnett reviewed the major issues and concerns and noted that the proposed density of 22 units per acre is more than twice the 10 units per acre specified by the Planned Unit Development Resolution for the M-Multi-Family Zoning District. However, the Planning Department supports the Density Variance for the project based on the public benefit provided by affordable housing, the need for this type of housing in the community, and the compatibility of the proposal in the location. Mr Barnett described other variance requests (additional 4' to the 40' building height limit, number of required parking spaces reduced from 184 to 134, adjacent and off-site road improvement requirements of the IGA, etc.). Mr. Barnett stated that the Urban Growth Area Review Board reviewed this proposal and recommended denial due to density and intensity of use issues. Staff Findings include: 1) The proposal is consistent with the Comprehensive Plan and Urban Growth Area policies; 2) The proposal is compatible with the surrounding neighborhood and can be provided with appropriate urban level services and utilities; 3) The City of Fort Collins supports the general use and density of the project; 4) Adequate evidence has not been provided to support the parking space variance request.

Dave Lingle, Aller/Lingle Architects, provided a broad perspective of the site design and submitted a photo of Willow Place Development in Loveland, a similar concept. Rick Zier, representing the development group, described the nature and background of the project, and noted this will be an affordable housing project, not a welfare project. The composition of the population of this project will be determined by available funding sources. Mr. Zier described the three sources of financing: 1) A block of grants to apply for; 2) Tax Credit Program; and 3) A conventional debt financing loan. Mr. Zier stated that this project is in the UGA and needs to be developed to urban level density. Therefore, they are looking at City standards for density and setbacks; services are all available. Mr. Zier submitted a copy to the Board of an article recently printed in the Fort Collins Coloradoan regarding the "Not in My Backyard - NIMBY" attitude and cautioned the Board they will be hearing testimony today similar to what is in this article. Vern Sunset, developer of the project, addressed the Board and stated there are over 2,000 persons in Fort Collins waiting for affordable housing, and these are not transients, they work for $5 to $10 per hour. Mr. Sunset stated that one of the objections to this project was that Transfort will not serve this site; Mr. Sunset submitted a letter from Transfort saying they will serve the project and have requested a turn-out lane to be designed for their bus--which has been approved. Mr. Sunset also submitted a petition signed by over 70 persons recommending approval of this project. Mr. Sunset stated that one concern with this project was management; therefore, they have contracted with Mercy Housing of Denver, a national company currently managing many similar housing projects within eight states, to manage this project.

Mary Helen Sandoval provided a brief history of Mercy Housing, Inc., noting it was started in 1981 by the Sisters of Mercy in Omaha, Nebraska after they recognized the great need for affordable housing for families. They now own and operate 1100 housing units and they are committed to developing, managing and operating safe, quality and affordable housing for families and providing services for self-empowerment to improve quality of life and strengthening the family unit. Mercy Housing is interested in becoming the owner and operator of this project. Ms. Sandoval submitted the Annual Report and a Management Plan for Mercy Housing. Sister Brenda Lee Connors, Property Management Assistant, informed the Board that Mercy Housing is a professional management firm and that the key to maintaining affordable housing is very careful management. Their objective is to create a cooperative atmosphere where all the residents are stimulated to become a cohesive group. Sister Brenda stated that a family earning $28,000 or less a year would be eligible for a 4-bedroom apartment. Willy Martinez, On-Site Manager of Homes Again, discussed pride and philosophy of the maintenance program.

Testimony was given by numerous individuals, both for and against the affordable housing project. Those speaking against were: Don Morris, Dick Spillman, Janet Martin, Don Rein, Zachary Wilson, Janet Bateman, Sandy Schilling, Jane Schwinn, and Billy Jean Velm and her husband; citing concerns of increased traffic on Taft Hill Road, safety of children playing, inappropriateness of right-in and right-out turn lanes going to the south, whereas majority of traffic will be going north, crowded schools, density too high, far distance to parks, number of law enforcement calls to mobile home to the north, law enforcement scarcity, etc. Many of these citizens indicated they thought the project was a good idea, but the location is wrong. Those speaking for the project were: Heather Guthrie, Leija Norton, Michele Stevens, Betty Maloney, Lou Stitzel, Don Kitto, Susan Ford, all describing the great need for affordable housing in Fort Collins.

Mr. Zier summarized by stating again this is not a "fly-by-night project", it is quality design and 49% of the area will be open space. Poudre R1 is prepared for this project and most of the children are already in the district. Commissioner Disney noted that the Willow Place Development in Loveland has a much higher density than the one proposed and is a good project.

After much discussion, the Staff Recommendations were amended as follows: Approval of the Master Plan for Springfield Court Planned Unit Development, and amendment to Lots 2 and 3 of Springfield Recreational Center Planned Unit Development, with the following amended conditions: 1) The project shall include no more than 92 units for low-income, elderly, and/or physically/developmentally-disabled population groups; 2) The property shall be owned and managed by a public or non-profit housing agency, or by a limited partnership in which such an agency is the general partner; 3) The parking area must be redesigned to provide at least 159 spaces and to meet requirements of the Fire District; 4) The Master Plan shall expire after five years, if a Preliminary Phase Plan has not been approved or unless renewed by the Board of County Commissioners; and Approval of rezoning from C-Commercial to M-Multi-Family, with the following conditions: 1) Development shall conform to the Springfield Court Planned Unit Development Master Plan and conditions to it as stated above; 2) All advertising signs shall be removed from the property; 3) A P.U.D. shall be required for any development on this property under the Multi-Family Zoning.

M O T I O N

Commissioner Disney moved that the Board adopt the Staff Findings and Staff Recommendations with Amended Conditions and approve the Springfield Court Planned Unit Development Master Plan and Rezoning (#93-MS0285).

Motion carried 3 - 0.

The meeting adjourned at 6:30 p.m.

TUESDAY, AUGUST 24, 1993

DISCUSSION OF PAY ADJUSTMENTS

FOR CLERK AND RECORDERS' OFFICE

(#314)

The Board of County Commissioners met at 10:30 a.m. in regular session with Myrna Rodenberger, Larimer County Clerk and Recorder, and Russ Ragsdale, Deputy County Clerk, Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Ralph Jacobs, Director of Personnel; Bob Keister, Budget Manager; and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Ms. Rodenberger presented a Reclassification Proposal for the Larimer County Clerk and Recorder's Office to the Board. The Proposal included the role of the Clerk and Recorder's Office, an overview of the production aspects of services provided by the Clerk's Office, a rationale for reclassification, and a request for Board action.

Ms. Rodenberger stated that the employees in her office are paraprofessional and she would like to change the perception of the public regarding her employees by changing their titles from clerk to technician or analyst. Ms. Rodenberger described the many varied duties performed by her employees in the various departments. The employees in the three divisions have constant contact with the public and good public relations are a necessity; they do much more than just clerical work. Ms. Rodenberger noted that Government is judged by the way the Clerk's Office handles the public and her employees treat the public professionally and expect the same in return.

Mr. Jacobs responded that his main concern with changing titles is that the employees in the Clerk's Office perform duties reasonably comparable to those in other offices within the County, and he does not wish to give an advantage to the Clerk's employees. Mr. Jacobs has no problem with the title "Clerk", in his opinion, it is an honorable and professional title. Mr. Jacobs advised that if the Board decides to change titles from "Clerk" to "Technician", they should change titles within all the departments. Mr. Jacobs is concerned with fairness throughout the County.

There was discussion regarding the existing inequity of the entry-level grade given to new employees within the County. Mr. Ragsdale reiterated the importance of the public contact which the Clerk's employees have and noted it is one of the main criteria used when making a decision for employment of an individual.

Commissioner Duvall stated that the Board is striving to raise the salaries of the Larimer County Employees' to the Front Range Counties Survey level, and is also desirous in raising the recognition level, by title or whatever, of employees throughout the County. Chairman Hotchkiss and Commissioner Disney agreed. Chairman Hotchkiss suggested we retain the entry level employee title of "Clerk", but after the employee is trained and passed probation, their title would be changed to "Technician". CONSENSUS OF THE BOARD was for Ms. Rodenberger and Mr. Jacobs to work together in reviewing the Staffing documents to determine and recognize the skills and duties of employees and change titles accordingly, and report back to the Board with their findings. The Board cautioned that salaries must be in a range which the County can afford. Commissioner Duvall suggested that maybe "Team Awards" be given for recognition, rather than "Individual Awards".

The meeting recessed at 11:15 a.m.

 

PRESENTATION OF TEAM REPORTS BY TEAM FACILITATORS

(#315)

The Board of County Commissioners reconvened at 2:00 p.m. in regular session with Team Facilitators, Dana Klausmeyer, Frank Lancaster, and Len Bammer. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were Committee Members: Sue Cottingham, Jim Stokes, Laurel Kubin, Bob Keister, Bob Grewell, Patty Arnett, and Rex Smith. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves..

Ms. Klausmeyer informed the Board that the Team formed at the Retreat called the Allocation of Resources and Budget Process Team has changed their name to The Strategic Planning Team. The assignment of the originally-named team was short term, and attempting to identify issues extending far beyond the budget process kept revolving around the need for a Strategic Plan. The Team determined that without a Strategic Plan clearly articulating the Board's overall direction for the future of the organization, changes in processes would create little, if any, lasting positive impact on the quality of services provided by Larimer County. Therefore, the Team loosely defined a Strategic Plan as the embodiment of the Board of County Commissioners' vision for the future of Larimer County, and the overall philosophies and priorities under which that future is to be realized. The long-term objective of the Strategic Planning Team is to make recommendations regarding establishing systems whereby division directors and department heads will be held accountable for the operations of their divisions and departments. The Strategic Planning Team believes the issue of management accountability will be addressed as an integral part of a strategic plan, coupled with subsequent development of division and department short and long range plans, which are aligned with the organization-wide strategic plan. Ms. Klausmeyer stated that the Strategic Plan is not a product, it is a process.

Mr. Bammer reported on the Customer Service Team, which has broken into three operating groups to work on an inventory of services for all County departments, an employee survey, and a County wide survey. Each group has made significant progress with their respective projects. The data regarding inventory of services has been gathered and catalogued into the County computer system where it can be easily accessed. The group working on the employee survey has gathered all the questions and presented the information to the Community Development Office of the Department of Local Affairs to help put the questions into a viable survey instrument. Mr. Bammer stated that ($5,000) has been received for the County-wide survey, to be conducted with the help of a professional survey company; KLB Communica of Denver. Consideration has been given to developing a Customer Service training plan and developing a policy statement regarding how County employees should focus on Customer Service and other items.

Mr. Lancaster reviewed the short-term objective of the Organization Structure Team, which is to develop, with the Strategic Planning Team, a team approach to reviewing decision packages, identify barriers to success in the County structure, and collect County Department organizational charts and organizational structures from other Colorado Counties of similar size. Mr. Lancaster stated that the long-term objective is to make recommendations regarding restructuring County departments and programs to perform their jobs more effectively and to better serve the public. The Team recommends that the Board continue its efforts toward setting a vision, a mission and a strategic plan for the County. Chairman Hotchkiss stated that, in his opinion, the long-term structuring cannot be addressed unless the County has home rule, noting that the County's structure, as it exists now, makes it very difficult to do what they would like to do.

Commissioner Duvall reported on her discussion of the County's Vision Statement at the Department Head Meeting last week. They discussed the importance of the Department Heads working together to develop the process of the Vision Statement. Mr. Gordon stated that what is needed is to translate the vision into more practical aspects--have a long range plan for each individual department, then let the experts recommend what the vision means to them and where they want to be in ten or twenty years, based on the vision, and transform it into a strategic plan for each department. Ms. Klausmeyer stated that the strategic plan has a different meaning for everyone. Chairman Hotchkiss stated that the strategic plan is a moving target--you have to keep short range and long range plans in mind at all times.

The Board was requested to endorse the concept of the Strategic Plan, approve a Memorandum of Understanding among the Colorado Department of Local Affairs, Colorado State University Cooperative Extension and Larimer County, to develop an internal Larimer County Employee Survey which can be repeated over time, and an analysis and report of the survey results, and authorize the expenditure of $1,200 for same.

M O T I O N

Commissioner Disney moved that the Board authorize $1,200 for the development of an internal Larimer County Employee Survey, monies to be derived from the Commissioner's Special Projects Fund, and authorize the Chairman to sign the Memorandum of Understanding between the Board of County Commissioners and the Colorado Department of Local Affairs, Colorado State University Cooperative Extension.

Motion carried 3 - 0.

The meeting adjourned at 3:30 p.m.

 

WEDNESDAY, AUGUST 25, 1993

ADMINISTRATIVE MATTERS

(#316)

The Board of County Commissioners met at 9:00 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Ralph Jacobs, Personnel Director; Patsy Maroney, Compensation and Benefits Specialist; Patrice Luehring, Buyer II; Al Kadera, Subdivision Administrator; and Bob Keister, Budget Manager. Recording Clerk, S. Graves.

1. CONSIDERATION OF INSURANCE BENEFITS CONSULTANT CONTRACT WITH WILLIAM MERCER COMPANY: Mr. Jacobs reported that RFP's were sent out for a Benefit's Consultant for Larimer County. A Committee was formed to review the five RFP's received and interviews were conducted; the recommendation of the Committee was to select the William Mercer Company as Benefits Consultant for Larimer County. Mr. Jacobs stated that the basis for their selection was that Mercer Company had greater technical depth, greater technical resources, and their record for customer service was better than Byerly and Company. One difference between Mercer and Byerly is that Mercer works on a fee, Byerly works on commission and is paid indirectly by employees and the County thru premiums, Mercer will be paid totally by the County. Therefore, if the Board approves Mercer and Company as Benefits Consultant, $12,000 will need to be appropriated from the Insurance Reserve Fund for 1993.

M O T I O N

Commissioner Duvall moved that the Board approve the selection of William Mercer Company as Benefits Consultant for Larimer County, as recommended by the Benefits Consultant Committee, and authorized the appropriation of $12,000 from the Insurance Reserve Fund.

Motion carried 3 - 0.

2. DECISION ON OWL CANYON MRD TAKEN UNDER ADVISEMENT: On Monday, August 16, 1993, the Board considered the request and public testimony regarding the Owl Canyon Ltd. Partnership MRD #1 and #2 (#93-EX0289 and #93-EX0290) and took the matter under advisement. Commissioner Disney was not present for that hearing; therefore, he will not vote on this item. Mr. Kadera informed the Board that Mr. Horton, the applicant for the Owl Canyon MRD, has agreed to pay the road fees and park fees if the Board allows the split of the larger parcels into 35-acre lots. After further discussion, the Board decided to adhere to the original Staff Recommendations for Owl Canyon Limited Partnership MRD #1 and #2 for approval, with the following conditions: 1) The Final Plat shall include a note to indicate that this property shall not be further divided without the approval of the Board of County Commissioners through the subdivision process. This approval is expressly for the purpose of dividing the existing improvements from the rest of the farm; 2) - Condition for MRD #1 only - Prior to recording the Final Plat, the applicant shall provide a plan for crossing the irrigation ditch to make all of Lot 2 accessible from the existing driveway near the house; 3) Prior to recording the Final Plat, the applicant shall meet with the North Poudre Irrigation Company to discuss an agreement concerning the operation and maintenance of the existing irrigation facilities on this site. If such an agreement cannot be reached, the applicant and North Poudre have the right to appear before the Board to explain why agreement is not possible; 4) The following notes shall appear on the Final Plat: a) Larimer County Park Fees shall apply to Lot 1. This fee shall be collected when a building permit is issued for a single family dwelling on Lot 1; b) Engineered foundation plans shall be required for any construction on the site; c) Any residential structure on Lot 1 shall be subject to the minimum requirements of the Poudre Fire Authority concerning the placement of a fire hydrant or the installation of a fire sprinkler system; d) Access permits shall be required for any new driveways on this site. Access to the county road requires a permit from the Larimer County Public Works Department. Also, any new access on the I-25 Frontage Road requires a permit from the State Highway Department; e) - Condition for MRD #1 only - An Off-Site Road Fee shall be paid when a building permit is issued for a single family dwelling on Lot 1; 5) - Condition for MRD #1 only - Sufficient right-of-way shall be dedicated on the Final Plat to provide a half right-of-way at 50 feet along the frontage of County Road 58 and 5) - Condition for MRD #2 only - Sufficient right-of-way shall be dedicated on the Final Plat to provide a half right-of-way of 35 feet along the frontage of County Road 60.

M O T I O N

Commissioner Duvall moved that the Board adopt the Staff Findings and Staff Recommendations and approve the Owl Canyon Ltd. Partnership Minor Residential Development #1 (#93-EX0289) and #2 (#93-EX0290); each, with the conditions as outlined above.

Motion carried 2 - 0.

3. APPOINTMENT OF DAVE LENTZ AS COUNTY PEST INSPECTOR FOR A TWO-YEAR TERM ENDING AUGUST 31, 1995:

M O T I O N

Commissioner Disney moved that the Board appoint Dave Lentz, Forester in the Natural Resources Department, as County Pest Inspector for a term beginning in September 1993 and ending September 1995, as recommended by Frank Lancaster, Director of Natural Resources.

Motion carried 3 - 0.

4. APPOINTMENT OF SETH TEMIN TO THE COMMUNITY CORRECTIONS ADVISORY BOARD TO FILL THE UNEXPIRED TERM OF ANNE WILLIAMS ENDING DECEMBER 31, 1993:

M O T I O N

Commissioner Duvall moved that the Board appoint Seth Temin to the Community Corrections Advisory Board to fill the unexpired term of Anne Williams ending December 31, 1993, as recommended by Paul Cooper, Director of Community Corrections.

Motion carried 3 - 0.

5. COMMISSIONER'S REPORTS:

-- Commissioner Duvall suggested having a 'Team Building Day' with Department Heads to revitalize some of the teamwork and enthusiasm exhibited in Estes Park at the Retreat. Commissioner Duvall and Mr. Gordon will work together on planning a 'Team Building Day.'

-- Commissioner Duvall suggested the possibility of meeting with the Telecommunications Department to discuss options available to alleviate customer frustrations over Voice Mail. Commissioner Duvall suggested each department have an ombudsman to improve customer relations. Mr. Gordon recommended a policy within each department that all Voice Mail messages must be answered. Chairman Hotchkiss suggested this matter be discussed at the next Department Head Meeting.

-- Commissioner Duvall stated that the Board needs to start thinking about the November election on Special Improvement Districts - a good educational effort must be made to inform the citizens it is not their tax money being used, only the people living within the district will pay; and how to go about educating the public regarding issues to be placed on the '94 ballot regarding transportation, open space, etc.

-- Commissioner Disney informed the Board that Janet Seilbach, reporter for the Reporter Herald, will be accompanying him all day on Thursday, August 26, to take photos and learn what a County Commissioner does in a day.

-- Commissioner Disney reported on a breakfast meeting he attended with Ann Azari, Mayor of Fort Collins and Staff Members, regarding the City and County having a coordinated effort if they decide to go with GIS (Geographical Information Systems).

6. WORKSESSION:

-- Mr. Gordon stated that a request has been received from the Evans, Colorado Chief of Police, for two (2) overhead emergency light bars, which the County Sheriff's Department no longer needs.

M O T I O N

Commissioner Disney moved that the Board approve the request to donate two (2) overhead emergency light bars to the Evans, Colorado Police Department, as recommended by Larimer County Sheriff Shockley.

Motion carried 3 - 0.

-- Mr. Gordon informed the Board that complaints have been received from neighbors of the Firing Range requesting the County to impose some restrictions. Chairman Hotchkiss recommended that the Sheriff have a meeting with the neighbors to try and work out a compromise.

-- Mr. Gordon asked the Board if they want to respond to the many postcards which come in to the Commissioners relating to a particular issue. The Board indicated they will continue to answer them on an individual basis.

At 10:15 a.m., Jeannine Haag, Assistant County Attorney, Bob Grewell, Director of Finance, and Larry Aubrecht of Kemper Securities entered the room for Legal Matters to discuss Single Family Mortgage Revenue Bonds.

M O T I O N

Commissioner Duvall moved that the Board go into Executive Session to discuss negotiations.

Motion carried 3 - 0.

The Board came out of Executive Session at 10:35 a.m. and took the following action:

M O T I O N

Commissioner Disney moved that the Board adopt a Resolution authorizing Kemper Securities, Inc. to make respective tender offers for the 1981, 1983, 1984, and the 1985 outstanding Single Family Mortgage Revenue Bonds.

Motion carried 3 - 0.

R93-114g RESOLUTION AUTHORIZING KEMPER SECURITIES, INC.

TO MAKE TENDER OFFERS FOR THE 1981, 1983, 1984, AND

1985 OUTSTANDING SINGLE FAMILY MORTGAGE REVENUE

BONDS

 

7. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board:

M O T I O N

Commissioner Disney moved that the Board approve the Minutes for the week of August 16, 1993, and the Agenda for the week of August 30, 1993, as submitted.

Motion carried 3 - 0.

M O T I O N

Commissioner Disney moved that the Board approve Petitions for Abatement for the following, as recommended by the County Assessor, Steve Miller:Schrader Oil Company; Marv's Welding Service; Tri Trend, Inc.; Chemagnetics, Inc.; Ungerman Engineering; R & R Gravel, Inc.; Ch Diagnostic & Cons.; Community Vision; Ambassador Travel #2; Nina's Gourmet Deli; Amer. Network Leasing; Diana L. Williamson; Mtn. Range Baptist; Paul D. Reader; Tulakes Associates; Seven Lakes/Neenan (2); James/Elinor Chinn; David/Puline Gee; Alvin Miller Trust (3); Enid Miller Trust (2); and Lonna/Alvin Miller.

Motion carried 3 - 0.

M O T I O N

Commissioner Disney moved that the Board approve the following miscellaneous documents: Amended Plat for Ballard Place, Lots 1 & 2, Block 6; Plat for Prime MRD; Amended Butler Exemption; Application for LEAF Project; and HUD Section 8/Voucher/Certificate Application.

Motion carried 3 - 0.

LIQUOR LICENSES: Licenses were issued to: Sparks General Store - 3.2% - Fort Collins, CO; Dal-Rae's High Country Inn - 6% WITH EXTENDED HOURS - Red Feather Lakes, CO; Bix Par T Golf - 6% - Fort Collins, CO; and Gateway Liquor - 6% - Loveland, CO. County Approval was granted to Bohemian Cottage - 6% - Loveland, CO.

M O T I O N

Commissioner Disney moved that the Board approve the following documents:

A93-145 LEASE AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE UNITED STATES DEPARTMENT

OF THE INTERIOR, BUREAU OF LAND MANAGEMENT

(ROW Grant for part of CR 74E - Red Feather Lakes Road)

C93-43 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS

AND ROLLER AND ASSOCIATES, INC. (Auctioneering Services)

93-15 DEED OF DEDICATION BY KENNETH J. AND IOLA M. REVIS

(Dedication of property for public highway)

R93-115s RESOLUTION REGARDING THE RELEASE OF RESTRICTION

ON SALE OF LOTS - MATHERN MRD #S-13-90

Motion carried 3 - 0.

The meeting recessed at 10:55 a.m.

LIQUOR LICENSE HEARING FOR 19TH GREEN GOLF COURSE

The Board of County Commissioners reconvened at 11:00 a.m. for a Liquor License Hearing for Custom Cakes & Catering, Inc., dba 19th Green, Inc. Chairman Hotchkiss presided; Commissioner Duvall was present. Also present were Ralph Harden, County Attorney, and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Following a review of the contents of the application file by Mr. Harden, applicants Connie and Kenji Matsuda were sworn in and questioned. Ms. Matsuda made a presentation concerning the application, including clarifications required during the review of the file. For the record, Mr. Harden noted that there was no one appearing in opposition to the granting of this license.

This matter coming on to be heard this 25th day of August, 1993 upon the application of Connie and Kenji Matsuda, dba 19th Green, Inc., for a 6% Optional Premises License, and the said Board of County Commissioners having heard the testimony and evidence, has considered the same and being fully advised on the premises, find that the requirements of the neighborhood and the desires of the inhabitants, indicate that the said license should be granted. Therefore, it is ordered that a Colorado (6%) Optional Premises Liquor License be granted to Custom Cakes & Catering, Inc., dba 19th Green, Inc.

M O T I O N

The Board of County Commissioners has considered the testimony and evidence in this matter and finds that the desires of the inhabitants and requirements of the neighborhood are such that the license applied for should be granted. Therefore, Commissioner Duvall moved that the application of Custom Cakes & Catering, Inc., dba 19th Green, Inc., for a Colorado 6% Optional Premises Liquor License at 2808 N.E. Frontage Road, Fort Collins, CO. 80524 in Larimer County, Colorado, be granted.

Motion carried 2 - 0.

The meeting recessed at 11:15 a.m.

PUBLIC HEARING REGARDING PARKING ORDINANCE

(#317 @ 800)

The Board of County Commissioners reconvened at 1:30 p.m. for an advertised Public Hearing regarding a Parking Ordinance. Chairman Hotchkiss presided; Commissioner Duvall was present. Commissioner Disney is attending the Upper Front Range Regional Transportation Group Meeting in Brush, CO. Also present were: George Hass, County Attorney; Ross Shaw, Manager Design and Construction Engineering; and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Mr. Hass stated that today's advertised Public Hearing is to provide an opportunity for the Board to review and the public to hear and offer testimony regarding the adoption of a Resolution and Ordinance Concerning Parking Regulations.

Commissioner Duvall stated she anticipates that this Parking Ordinance will solve a number of problems in several areas within Larimer County. Currently, the Park Rangers are unable to issue parking tickets unless they actually see the people leaving or approaching their cars, and the Sheriff's Department is unable to enforce parking on county roads. Passage of the Parking Ordinance will allow our Sheriff's Department and Park Rangers to enforce parking regulations where abuses are occurring.

Mr. Shaw stated that with regard to regulations on the main line county road system, there is no problem with these regulations; with regard to subdivision parking, they will have to work out details. Chairman Hotchkiss stated that the Board needs to address the safety issue and will adopt the resolution mainly on the basis of safety.

Mr. Gordon noted that John MacFarlane, Parks Director, has recommended that the fine be $30 rather than $10. Mr. Hass will check the Statute to see if the County has the option of increasing this fee.

M O T I O N

Commissioner Duvall moved that the Board adopt the Resolution and Ordinance Concerning Parking Regulation, subject to changing the reference in the Ordinance to the Public Works Department and Engineering Department be consistently referred to as the Public Works Department; and, if possible, change the minimum penalty of $10 to $30, subject to verification of legality from the County Attorney.

Motion carried 2 - 0.

R93-116G RESOLUTION AND ORDINANCE CONCERNING PARKING

REGULATIONS

THURSDAY, AUGUST 27, 1993

POLICY WORKSESSION

(#318)

The Board of County Commissioners met at 9:00 a.m. for a Policy Worksession in the Commissioner's Hearing Room. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves.

The first item on the Agenda to be discussed today was whether or not the Board of County Commissioners should approve the request to allocate an additional $18,114 to enable Care-A-Van to continue serving County residents for the remainder of 1993.

Commissioner Duvall prefaced public testimony on this matter by commenting that she realizes there is a need for this type of transportation in the County, but many citizens feel that Care-A-Van does not provide the kind of service they need; therefore, she does not want to pay an additional $18,000 to continue existing services. She would like to come up with a way to tie some strings to this money to get the kind of service which is needed. Commissioner Disney stated he also has received much negative feedback regarding Care-A-Van; which is basically perceived as a Fort Collins service. He questions how well it is serving areas outside of the Fort Collins UGA and should the County continue to give money when Loveland, Berthoud, and Wellington are dissatisfied.

Jim Job and Karen Tucker addressed the Board in support of Care-A-Van. Mary Ann Sollner would like to see the County give more support to those who need transportation services and wishes there was a bidding process for these services. Marj Walsh, Care-A-Van Director, described the different levels of service and stated they know they cannot meet all the needs in Larimer County--they cannot do that with the funds available. She noted that if adequate services are provided, additional monies will be forthcoming; but, in fact, funding must be received before services can be provided. Mr. Kennedy of Berthoud described for the Board why and how Berthoud purchased its own bus; the Berthoud citizens raised their own money to buy the bus. He stated that it would be impossible for Care-A-Van to provide the needed services in Berthoud--there were 50 calls yesterday.

Commissioner Duvall reiterated that Care-A-Van is a very necessary service, but it is not meeting all the needs. She stated that Care-A-Van is not listening to their customers and she does not want to continue funding unless there is a change in the way of operation. She offered several suggestions for improvement. Commissioner Disney questioned whether or not it was even possible for a centralized transportation service to meet the needs of this large county.

Commissioner Duvall stated she was concerning about having accountability to the taxpayers and offered this proposal: Award Care-A-Van the requested amount of $18,114 for 1993, with the clear understanding that another source of funding must be found for 1994: 1) Charge fees for those that are able to pay - have a sliding scale; 2) Require area-based service--not have demand response, except on emergency basis; 3) Have customers on the Advisory Board; and, 4) Require detailed accountability how money is expended. Commissioner Duvall also noted that Care-A-Van needs to work with County Staff to create a system which will work for County benefit, guarantees County Service and meets the needs of the citizens; and encourage self-sufficiency in all communities with Care-A-Van Partnership to fill in the service gaps. Commissioner Disney agreed with the proposal.

M O T I O N

Commissioner Duvall moved that the Board approve the request from Care-A-Van for $18,114 for the remainder of 1993, with the understanding there are very strong strings attached to these finances. The Board has serious reservations about the continuation of this program at the present level of service, and advised Care-A-Van that they find another source of funding for 1994. Monies for this request for the remainder of 1993 will be derived from the 1992 Carry-Over.

Motion carried 3 - 0.

The meeting adjourned at 11:30 a.m.

 

_____________________________________

COURTLYN W. HOTCHKISS, CHAIRMAN

BOARD OF COUNTY COMMISSIONERS

( S E A L )

ATTEST:

 

 

________________________________

Sherry E. Graves, Deputy County Clerk