County Offices, Courts and the Landfill will be closed Monday, May 25 in observance of Memorial Day. Critical services at Larimer County will not be disrupted by this closure.
PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS TUESDAY, JUNE 1, 1993 PUBLIC WORKS STANDING MEETING (#240 & #241) The Board of County Commissioners met at 9:00 a.m. in regular session with Rex Smith, Director of Public Works. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Elaine Spencer, Manager Engineering Operations & Planning; Ross Shaw, Manager Design and Construction Engineering; Rex Burns, Improvement District Administrator; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. 1. U.S. 287/STATE HIGHWAY 14 BY PASS: Mr. Smith was notified by the Fort Collins Transportation Director, Rick Ensdorf, that the Northeast Transportation Study Group is recommendeding that the U.S. 287/State Highway 14 Bypass turn north on Lemay Avenue from Highway 14, go east of Andersonville, north on Vine Drive, and enter College Avenue north of the Poudre River. The Fort Collins City Council has rejected this recommendation and is suggesting improvement of the existing corridor and to continue looking at a long-term solution bypass north of Douglas Road. After discussion, the Board concurred that Mr. Smith should work with the Upper Front Range Regional Transportation Planning Commission in further study of other alternatives for a bypass of U.S. 287 and State Highway 14. 2. ENGINEERING DEPARTMENT OVERVIEW: Ms. Spencer and Mr. Shaw provided an overview of the Engineering Department including its mission, organization, major programs, and method of operation. Mr. Burns reviewed the Improvement District Administration and noted they are in the process of re-hiring a bond attorney because the scope of services has changed dramatically due to the passage of Amendment #1. Mr. Burns also noted that voter approval will be sought this fall on several specific assessment bond issues. Mr. Shaw discussed important issues for the Department and indicated a need in the future for the installation of a Local Area Network Computer System and a County-wide Geographic Information System. It was also noted that two issues which need to be reviewed at a later date with the Board are the County hearing process and the issue of no increased revenues for road maintenance for newly approved subdivisions and special improvement districts which are brought up to County standards. 3. UPDATE ON DRY GULCH ROAD RESTORATION: Following a meeting with representatives from Honda to discuss the restoration of Dry Gulch Road, Mr. Smith agreed to ask the Board if they will appropriate monies to cover a portion of the cost since the newly paved road will be much improved over the previous road. Chairman Hotchkiss stated we should do what is right; and if we get a better road than before, we should help out. CONSENSUS OF THE BOARD was to approve the expenditure of $25,000 for our share of the restoration of the Dry Gulch Road; monies to be appropriated from the 1992 carry-over funds. The meeting recessed at 10:30 a.m. ABATEMENT HEARINGS (#241 @ 300) The Board of County Commissioners reconvened at 10:50 a.m. to consider several petitions for abatement. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were Carla Cowling and Bonnie Swartz, Senior Appraisers; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. 1. GLEN HAVEN INN: The petitioner, Sheila Sellers, was not present for today's hearing. Ms. Cowling noted that the petitioner is requesting an abatement because much of the equipment being assessed has either been stolen or is no longer in use. Ms. Cowling stated that declaration schedules were sent out in 1990 and 1991 and were not returned. A 25% penalty was applied and no protest was made by the owner. In September 1992, a physical audit was conducted and the value was lowered. Pursuant to C.R.S. 39-5-118, the Assessor is recommending denial because the declaration schedule was not completed and returned prior to determination of such value for 1990 and 1991. M O T I O N Commissioner Disney moved that the Board concur with the Assessor's recommendation and deny the request for Abatement for Glen Haven Inn. Motion carried 3 - 0. 2. FITNESS PLUS: The petitioner, Craig TeMaat, was not present for today's hearing. Ms. Cowling noted that no declaration schedules were filed in 1990 and 1991. Values were carried over from prior years and in addition, 25% failure to file penalties were assessed. Notices of the values were mailed to the business and no protests were made. Therefore, the Assessor recommends denial for these two years. For 1992, the correct information was submitted by the petitioner and is correctable by abatement; therefore, the Assessor recommends approval of an abatement for 1992. M O T I O N Commissioner Duvall moved that the Board concur with the recommendations of the Assessor's Office and deny the request for abatement for 1990 and 1991 and approve the request for abatement for 1992. Motion carried 3 - 0. 3. AAA OPTICAL: The petitioner, Ms. Lucille Fichthorn, was not present for today's hearing. Ms. Cowling stated that the Assessor recommends denial of this request for abatement as repeated attempts by the Assessor's Office have failed to produce an itemized list of equipment with acquisition dates and costs. A comparable was used to place a value; a notice of value was sent to the petitioner and no protest was registered. M O T I O N Commissioner Disney moved that the Board concur with the recommendation of the Assessor's Office and deny the request for abatement for AAA Optical. Motion carried 3 - 0. 4. THE VETTE SHOP: Mr. Cecil Jacobs, petitioner, was present for today's hearing and noted he started the Vette Shop on January 1, 1992 and did not own Silver Auto Sales in 1990 & 1991 and does not feel he owes taxes for a company he did not own. Ms. Swartz stated that even though Mr. Jacobs did not own the business before 1992, he did own the equipment; the business was owned by his sons. The Assessor's Office recommends denial because a declaration schedule was mailed to the business and was not filed; therefore, a notice of value was placed on the business and mailed to the petitioner and no protest was registered. M O T I O N Commissioner Duvall moved that the Board concur with the recommendation of the Assessor's Office and deny the Petition for Abatement for The Vette Shop. Motion carried 3 - 0. 5. GLEN AND ELAINE BEATTY: The petitioner, Glen Beatty, was present for today's hearing and stated that when the property was purchased in 1990, the taxes were $155.92; in 1991 the taxes were $587.42; and in 1992 the taxes were $728.22; a 24% increase. Mr. Beatty stated this is still a piece of vacant land with no improvements. Mr. Beatty believes each property should be assessed individually and not at an average of all the property in the subdivision. Ms. Jan Miller, Senior Appraiser, stated that the 1990 valuation reflected a raw land value, the 1991 valuation reflected a subdivision (more than 10% of the lots sold and less than 80% held by the developer); and the 1992 valuation reflects market value for all lots when over 80% of the lots have been sold. Therefore, the Assessor recommends denial of this request. M O T I O N Commissioner Disney moved that the Board concur with the recommendation of the Assessor and deny the Petition for Abatement for Glenn and Elaine Beatty. Motion carried 3 - 0. WEDNESDAY, JUNE 2, 1993 ADMINISTRATIVE MATTERS (#243) The Board of County Commissioners met at 9:30 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Myrna Rodenberger, Clerk & Recorder. Recording Clerk, S. Graves. 1. REQUEST FOR APPROVAL AND SIGNATURE ON A PRECINCT BOUNDARY CHANGE RESOLUTION: Ms. Rodenberger stated that a resolution was approved by the Board on March 26, 1991 revising commissioner and precinct districts. As a result of the 1990 census in Larimer County, the numbers and places of residence of registered electors have changed and an adjustment to the existing commissioner district lines is necessary in order that those lines and the new proposed Senate boundaries are not in conflict. Maps reflecting those adjustments have been prepared by the Office of the Clerk and Recorder and have been reviewed by and concurred in by the County Chairpersons of the two major political parties in Larimer County. Ms. Rodenberger requested the Board to approve the resolution reflecting the boundary adjustments. M O T I O N Commissioner Disney moved that the Board approve the resolution reflecting the adjustments as proposed and identified on the maps prepared by the Office of the County Clerk and Recorder, and authorized the Chairman to sign same. Motion carried 3 - 0. R93-74g RESOLUTION REVISING PRECINCT AND COMMISSIONER DISTRICTS 2. APPOINTMENT TO THE LARIMER COUNTY OVERALL ECONOMIC DEVELOPMENT PLAN COMMITTEE: The Fort Collins City Council has recommended that Gina Janett be appointed by the Board to replace Ann Azari to serve on the Larimer County Overall Economic Development Program Committee. M O T I O N Commissioner Disney moved that the Board appoint Gina Janett to replace Ann Azari on the Larimer County Overall Economic Development Program Committee for a 3-year term ending December 31, 1995. Motion carried 3 - 0. 3. REQUEST FOR APPROVAL AND SIGNATURE ON A RESOLUTION ESTABLISHING COMPENSATION FOR LARIMER COUNTY APPOINTED OFFICIALS: Mr. Gordon requested Board approval and the Chairman's signature on a resolution establishing compensation for Larimer County Appointed Officials. M O T I O N Commissioner Disney moved that the Board approve and the Chairman sign a Resolution Establishing Compensation for Larimer County Appointed Officials, effective July 1, 1993. Motion carried 3 - 0. R93-75g RESOLUTION ESTABLISHING COMPENSATION FOR LARIMER COUNTY APPOINTED OFFICIALS 4. COMMISSIONER'S REPORTS: -- Commissioner Duvall asked how the Board wished to schedule the individual meetings with the appointed officials and department heads. After discussion, it was decided to add an extra fifteen minutes to each quarterly meeting for discussion in Executive Session. -- Commissioner Disney received a request from Tim Stolz for the Board to send a letter of support to include with the application for grants for the Rocky Mountain Freshwater Aquarium. The Board agreed to write a letter of support. -- Commissioner Disney reported that the State Strategies for Sustainable Development Conference, which he attended last week in Louisville, Kentucky, was very interesting. 5. WORKSESSION: -- Mr. Gordon received a letter from the Interim City Manager of Loveland, Ralph Mullinix, which stated that their City Council appointed several of their Council members to three regional intergovernmental planning working groups and inquired if the Board wished to respond by appointing representatives to these groups. After discussion, the Board directed Mr. Gordon to notify Mr. Mullinix that Commissioner Disney will serve on the Growth Management and Land Use Working Group and the Transportation Working Group and Commissioner Duvall will serve on the County Road 32 Corridor Working Group. -- Mr. Gordon requested Board approval of a letter to be sent to all Elected Officials requesting a $20 donation and assistance in serving for "Bratwurst on the Barbie" on July 9, 1993, a fundraiser for United Way. The Board agreed to the request. -- Mr. Gordon noted that the Mental Health Advisory Board By-Laws state that they will evaluate the Mental Health Center Director each year. The Advisory Board sent an extensive evaluation form to the Board, which was sent to the Personnel Director, Mr. Jacobs, for his review. Mr. Jacobs had several concerns about the evaluation form in that it is too detailed, and State regulations requiring an evaluation by a Board of Directors applies solely to those Centers which do not fall under the authority of the County Commissioners. Therefore, Mr. Jacobs recommends that the Board of County Commissioners evaluate the Director in the future. Chairman Hotchkiss suggested that each year the Advisory Board submit a paragraph evaluation of the Mental Health Director. New evaluation forms will be prepared and Mr. Gordon will draft an amendment to the Mental Health Advisory Board By-Laws. 6. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board: M O T I O N Commissioner Disney moved that the Board approve the Minutes for the week of May 24, 1993, and the Agenda for the week of June 7, 1993, as submitted. Motion carried 3 - 0. M O T I O N Commissioner Disney moved that the Board approve the Crystal Lakes 13th Filing Amended Plat of Lots 55 and 56. Motion carried 3 - 0. LIQUOR LICENSES: County Approval was granted to Hickory House South - 6% - Fort Collins, CO; and Spencer Heights Resort - 3.2% - Bellvue, CO. Licenses were issued to Olympus Motor Lodge - 6% - Estes Park, CO; and Riverbend Resort - 3.2% - Loveland, CO. M O T I O N Commissioner Disney moved that the Board approve the following documents: A93-109 COOPERATIVE AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE NATIONAL PARK SERVICE, ROCKY MOUNTAIN NATIONAL PARK (Reconstruction of County Road 2H - Long's Peak Road - #166) A93-110 EQUIPMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND COLORADO STATE FOREST SERVICE (Fire Truck Placement with THE Sheriff's Department) C93-24 COMMUNITY FOOD AND NUTRITION (CFN) & EMERGENCY HOUSING PROGRAM (EHP)/EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM (ECSH) SERVICES GRANT CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE OF COLORADO, DEPARTMENT OF LOCAL AFFAIRS (Administrative Salary Costs and Emergency Food Monies) C93-25 MASTER CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE, THE GOVERNOR'S JOB TRAINING OFFICE (Administration of the Job Training Partnership Act in Larimer County) C93-26 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE OF COLORADO, DEPARTMENT OF SOCIAL SERVICES, OFFICE OF CHILD CARE SERVICES (OCCS) C93-27 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND MOUNTAIN CONSTRUCTORS, INC. (Reconstruction of Bridge #63E-1.6-44H - #178) Motion carried 3 - 0. M O T I O N Commissioner Disney moved that the Board go into Executive Session with George Hass to discuss confidential attorney/client matters. Motion carried 3 - 0. The meeting recessed at 11:15 a.m.; no action taken. MEETING WITH RALPH JACOBS, DIRECTOR OF PERSONNEL (#244) The Board of County Commissioners reconvened at 1:30 p.m. in regular session with Ralph Jacobs, Director of Personnel. Chairman Hotchkiss presided; Commissioners Duvall and Disney were present. Also present were: Bill Gordon, County Administrator; Bob Grewell, Finance Director; Bob Keister, Budget Manager; and, Patsy Maroney, Compensation and Benefits Specialist. Recording Clerk, D. Lord. Mr. Jacobs reviewed the document he had prepared in response to the Board's request for a salary comparison between like classifications in the nine front range counties. He said that the figures were not available for the current budget year, and he had used the 1992 Front Range County Salary and Classification Report as the basis for his analysis and projections. He presented two options to address the salary inequities in the county pay scale. One would bring the classes that were under the median range up to the average hiring rate. The second plan would provide for a set of 2.5% and 5% pay increases based on using the FRBC-9 data as a frame of reference for most of the classifications. Those classifications tied to benchmarks would be given a 2.5% to 5% increase. Discussion then centered on the impact of the two alternative plans on the level of revenues projected for the county for the 1994 fiscal year, and other options, which included revisions or elimination of the merit salary increases. Chairman Hotchkiss said that the Board must consider not only the budget impact of any increases, but the basic compensation policy that would be initiated with these decisions. It was determined that the Board members needed more time to study the two alternatives and the related budgetary implications before making any decision. The meeting was adjourned at 3:00 p.m. _______________________________ COURTLYN W. HOTCHKISS, CHAIRMAN ( S E A L ) BOARD OF COUNTY COMMISSIONERS ATTEST: ______________________________________ Sherry E. Graves, Deputy County Clerk ______________________________________ Dolores Lord, Deputy County Clerk