County Offices, Courts and Landfill will be closed on Monday, July 4 for the Independence Day Holiday. Critical services at Larimer County are not disrupted by closures.
PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS MONDAY, APRIL 12, 1993 SUBDIVISIONS (#194) The Board of County Commissioners met at 9:00 a.m. in regular session with John Barnett, Director of Planning. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Jerry White, Zoning Administrator; Richael Michels, Development Processing Planner; Jill Bennett, Comprehensive Planner; Elaine Spencer, Manager Engineering Operations & Planning; Jerry Blehm, Environmental Health; and Jeannine Haag, Assistant County Attorney. Recording Clerk, S. Graves. Mr. Barnett stated that the following is a consent item and will not be discussed unless requested by the Commissioners or members of the audience. 1. PRIME MINOR RESIDENTIAL DEVELOPMENT AMENDED PLAT (#93-EX0249): SE 1/4 30-06-68; NORTHWEST CORNER OF COUNTY ROAD 28; 9.48 ACRES; 1 LOT; FA-FARMING ZONING (4-12-93). This is a request for an Amended Plat of Lot 3 of Prime Minor Residential Development (#S-72-89) to relocate building envelope from the southeast corner of the property to the west side of the property. Staff Findings include: 1) The Prime Minor Residential Development was conditionally approved on November 20, 1989; 2) The proposed Amended Plat of Lot 3 building envelope will not create any new building sites; 3) The County Health and Engineering Departments and all utilities serving this area reviewed the proposed Amended Plat and stated no objections; 4) Approval of the proposed Amended Plat will not result in any significant negative impacts on surrounding properties, utilities services, transportation facilities or the natural environment. Staff Recommendation is for Approval of the Amended Plat of Lot 3, Prime Minor Residential Development, with the following conditions: 1) A fire hydrant must be installed prior to building permit. 2) The driveway must meet the requirements of the Uniform Fire Code and receive an access permit from the County Engineering Department; 3) All other conditions of the Prime Minor Residential Development still apply to this Amended Plat. M O T I O N Commissioner Duvall moved that the Board adopt the Staff Findings and Staff Recommendation and approve the Prime Minor Residential Development Amended Plat, with the conditions as outlined. Motion carried 3 - 0. 2. HASTINGS KENNEL SPECIAL REVIEW (#92-ZR0130): W 1/2 OF 27-04-73; NINE MILES SOUTH OF ESTES PARK IN INNBROOK SUBDIVISION, WEST OF HIGHWAY 7; 5 ACRES; FA-FORESTRY ZONING (4-12-93) This is a request for Special Review to allow a private dog kennel for 35 Siberian Huskies. Mr. White noted that the applicant has requested tabling of this item until August 1, 1993; but letters have been received from adjacent property owners requesting the item be heard today, as it has been tabled twice previously. Also, a number of other neighborhood residents have written letters requesting the denial of this application. The Planning Commission heard this matter on March 17, 1993 and recommended denial; Staff also recommends denial of the Special Review. In order to bring some closure to this matter and guidance to the applicant and adjacent property owners, Mr. White suggested that if the Board determines not to approve this application today, that the Board find that a zoning violation exists and set a date for County Staff to initiate legal action. This action will eliminate the necessity for scheduling a public hearing at a later date for a zoning violation. Staff Findings are: 1) The proposed use does not comply with the intent and purposes of the Zoning Resolution or the Comprehensive Land Use Plan; 2) The proposal is not compatible with existing land uses in the area, and may have a negative impact on those land uses and on property values; 3) The noise impacts from the kennel would have a negative environmental impact on the private property in the area and on the adjoining National Park; 4) Rocky Mountain National Park officials have recommended denial of the request; 5) A platted residential subdivision is not an appropriate site for a large dog kennel. Ms. Patty Hastings, applicant, noted that her main concern is the welfare of the dogs and a wide search is underway for new property. Following further discussion, the Chairman recommended that Ms. Hastings withdraw her application for Special Review rather than request tabling. Following further discussion and direction from the Chairman, Ms. Hastings withdrew her application for Special Review rather than requesting tabling of the application. M O T I O N Commissioner Disney moved that the Board find that, in the matter of the Hastings Kennel, a zoning violation exists, require compliance within 60 days, and authorize legal action if the compliance deadline is not met. Motion carried 3 - 0. 3. HAASE SPECIAL REVIEW (#Z-17-91): 7-5-69; 1000 FEET EAST OF GLADE ROAD (COUNTY ROAD 23H) AND US HIGHWAY 34 ON THE NORTH SIDE OF THE HIGHWAY; 1.424 ACRES; T-TOURIST ZONING (4-12-93) This is a request for Special Review in T-Tourist to allow a gift shop and gasoline service station. Mr. White noted that following a lengthy discussion regarding this request on February 8, 1993, this item was tabled and as suggested by the Board, a neighborhood meeting was held on March 16, 1993. Ms. Spencer noted that in response to some of the neighbor's concerns, better signage may be installed to indicate that Wild Lane is not a thru street and re-location of the dangerous school bus stop will be discussed with the school district. Ms. Spencer stated that the applicant will be required to provide a right turn lane on Glade Road as it goes into Wild Lane, and Engineering will have final review over all road improvements. Staff Findings include: 1) Under the conditions noted, the proposed use is consistent with the Comprehensive Zoning Resolution and the County Land Use Plan; 2) The proposed use is compatible with surrounding commercial land uses and will not affect other properties or property values in the area; 3) Under the conditions noted, the proposal will not affect the public health, welfare, prosperity, or safety. Mr. Haase, applicant, addressed the Board and indicated his willingness for compliance with the additional requirements, and noted that after the concern of increased traffic was raised at the last public hearing, he requested another traffic study be conducted for a different time of the year. Matt Delich, traffic consultant, reported that he obtained raw traffic counts from the State and County for July and determined that the traffic count will be acceptable at this location. Neighbors speaking in opposition of this application were Ken Bacon, Sandra Brewer, and Jay Kline reiterating their concerns of increased traffic, etc. Mr. Bacon submitted several more letters of opposition from adjacent property owners. Barry Floyd and Elton Johnson spoke in favor of this special review request. Commissioner Duvall asked how this request is different from the request made fifteen months ago. Mr. White stated that the original application was for a convenience store, the present request is for a gift shop and gas station only; the only food products allowed will be from a dispensing machine. The Planning Commission/Staff Recommendation is for Approval of the Special Review, with the following conditions: 1) Landscaping, as approved by the County Planning Director, and paved parking shall be installed prior to issuance of a Certificate of Occupancy, or shall be guaranteed by a Developer's Improvements Agreement; 2) The following shall not be permitted: outdoor storage/sales/display, attention grabbing devices, off-premise advertising signs, promotional or product signs outside the building, identification signs other than one of 60 square feet with a maximum height of 16.5 feet; 3) Access and road improvements shall be accomplished in accordance with the recommendations of the County Engineering Department. Required improvements shall be completed prior to issuance of a Certificate of Occupancy, or shall be guaranteed by a Developer's Improvements Agreement. Additional right-of-way shall be dedicated on Wild Lane to provide a half right-of-way of 35 feet; 4) The existing advertising billboard on the property shall be removed within 30 days of the expiration of the lease which was in effect on January 1, 1993, or sooner if so required by adoption of a new sign code by the County; 5) The canopy must comply with setback requirements, and shall not exceed 16.5 feet in height. No signage or logos will be allowed on the canopy; 6) The canopy and the building must be of subdued earth tone colors, with limited use of bright accent colors; 7) Prior to issuance of a building permit, applicant shall provide written evidence from the Loveland Fire Prevention Bureau that all requirements for fire protection and for underground storage tanks have been met; 8) A drainage plan shall be submitted at the time of building permit application, for approval by the County Flood Plain Administrator; 9) Fuel storage tanks shall be installed such that the fill point for the tanks and the base of the pumps be at an elevation of 5,064.90 feet; 10) Applicant shall provide evidence at the time of building permit application that he has complied with all County and State Health Regulations pertaining to sewage disposal, water service, and underground storage tanks; 11) Lighting shall be shielded and directed downwards, to prevent the light from having a negative impact on adjacent public roads or other properties in the area; 12) The owner shall dedicate additional right-of-way on Wild Lane, to provide a half right-of-way of 35 feet; 13) Unless otherwise modified by the above conditions, all development and use of the site shall be consistent with Zoning File Exhibit A (Application for Zoning Action, with attached plans); 14) 60% of the east, south & west walls shall be of brick and of a brown or beige color; 15) Larimer County & City of Loveland Planning Department are to cooperate in reviewing the landscape plan; however, the final authority shall remain with the County. M O T I O N Commissioner Disney moved that the Board adopt the Staff Findings and the Conditional Planning Commission/Staff Recommendation and approve the Haase Special Review, including the recommendation that the School District be contacted to relocate the school bus stop. AMENDMENT TO THE MOTION Commissioner Duvall moved that the Board amend the motion to include the recommendation that a right turn lane on Glade Road, as it goes into Wild Lane, be constructed, re-emphasized that this is a gift shop/gas station only and not a convenience store, and instructed Staff to work with Mr. Haase to provide signage that a left turn out of this establishment is required and exit is not thru the residential area. Motion and Amendment carried 3 - 0. 4. WAGGENER MINOR RESIDENTIAL DEVELOPMENT (#92-Ex0202): SW 14-04-69; DIRECTLY WEST OF THE TOWN OF BERTHOUD ON THE NORTH SIDE OF US HIGHWAY 287 (MOUNTAIN AVENUE) AND EAST OF COUNTY ROAD 17; 78 ACRES; 2 LOTS (4-12-93) This is a request to divide a 78 acre parcel with an existing residence into two lots of 2.3 and 76 acres for single family dwellings. Ms. Bennett provided the project description and noted that the application is routine; the only exception is the condition requesting an Annexation Agreement with the Town of Berthoud must be signed prior to recording the Final Plat. Staff Findings are: 1) The proposed Waggener Minor Residential Development is consistent with the minimum criteria for Minor Residential Developments as contained in the Larimer County Subdivision Resolution concerning the number of lots created, access, zoning and service provision; 2) The Proposed Minor Residential Development is consistent with the Larimer County Land Use Plan; 3) The County Health and Engineering Departments and the Town of Berthoud have reviewed the request and have made certain recommendations, which are contained in this report; 4) Approval of the proposed Waggener Minor Residential Development, with the conditions noted, should not adversely affect adjacent property, the natural environment, or the provision of services or transportation. Mr. Lynn Hammond, Attorney for the applicant, addressed the Board and requested tabling of this matter as the request is premature. Following the wishes of his Father's Will, the applicant would like to make the land division to separate the residence for his step-mother and has no intention whatsoever of developing the remaining 76 acres; he wants to farm the property. Mr. Hammond requested an opportunity to work with Staff to approve the division of the two parcels, subject to working out an agreement with the Town of Berthoud regarding annexation, and that no further construction of any improvements of a residential nature would take place on the 76 acres without further review by the County. M O T I O N Commissioner Disney moved that the Board defer action on the Waggener Minor Residential Development until conditions regarding annexation are resolved. Motion carried 3 - 0. 5. HAUMONT MINOR RESIDENTIAL DEVELOPMENT (#92-EX0100): NE 1/4 OF 08-07-69; 1/4 MILE NORTH OF LAPORTE AVENUE ON THE WEST SIDE OF OVERLAND TRAIL (COUNTY ROAD 21); 10 ACRES; 4 PROPOSED LOTS; FA-1 FARMING/UGA ZONING (4-12-93) This is a request to divide 10 acres into four lots of approximately 2.5 acres each for single family dwellings. Ms. Michels noted this is a basic request for minor residential development in the Urban Growth Area; and the conditions are standard except for the 160-foot setback and an erosion control plan required by the County Flood Plain Administrator. Staff Findings include: 1) This proposed subdivision is consistent with the technical requirements for subdivisions contained in the Larimer County Subdivision Resolution and the Larimer County Zoning Resolution; 2) The Larimer County Engineering and Health Departments, the fire district, all utilities, and other interested agencies have reviewed this subdivision and have stated no objections as long as certain conditions are met; 3) The proposed Minor Residential Development is consistent with the existing development in the area and appears consistent with the Larimer County Comprehensive Plan and the Fort Collins Urban Growth Area Agreement; 4) Approval of the Minor Residential Development will result in a street name change from Low Street to High Street; 5) Approval of the Minor Residential Development, with the following conditions, will not result in any significant negative impacts on the surrounding properties, transportation facilities, utility services, the natural environment, or on overall health and safety. Mr. Dick Rutherford, representing the applicant, stated that Mr. Haumont is in agreement with the requirements and conditions. Mr. Brad Stevens, adjacent property owner to the north, noted there is an easement utility road bordering the properties and wondered if approval of this MRD might prevent him from building a garage on the back of his property in the future. After discussion, the Board determined that this is a civil matter and should be discussed with his attorney. Staff Recommendation is for Approval of the Haumont Residential Development, with the following conditions: 1) The 160-foot setback from Overland Trail must be shown on the Final Plat; 2) Construction plans for the streets must be prepared by a licensed professional engineer and approved by the County Engineering Department prior to beginning construction; 3) The internal streets must be constructed according to the approved plans. As-built plans, letter of compliance, and other documentation must be provided so that the County Engineering Department can inspect and approve the roads before recording the Final Plat; 4) A total of 50 feet of right-of-way for Overland Trail must be shown on the Final Plat; 5) Covenants providing for a Homeowners' Association and road maintenance must be recorded with the Final Plat; 6) A fire hydrant, which meets the requirements of the Poudre Fire Authority, must be installed prior to recording the Final Plat; 7) Water and sewer line extensions must be made prior to recording the Final Plat; 8) A utility plan must be submitted to and approved by the City of Fort Collins; 9) Ten-foot easements for Public Service must be shown on the Final Plat on botrh sides of all streets; 10) An erosion control plan must be approved by the County Flood Plain Administrator prior to recording the Final Plat; 11) The Pleasant Valley and Lake Canal and its easement must be shown on the Final Plat; 12) The Final Plat must be recorded within 6 months of approval or the approval will be voided; 13) The following plat notes should appear on the Final Plat: A) Engineered footings and foundations shall be required for all construction on this site; B) Radon detection tests are required in any new residential structure prior to the issuance of the Certificate of Occupancy; C) Uses on the lots shall be restricted to single family dwellings and permitted accessory uses; D) Fort Collins Urban Growth Area Fees will be collected at the time of building permit for all lots; E) All utilities must be located underground; F) Maintenance of the internal roads is the responsibility of the property owners. Failure to maintain the roads may result in a lien on the property; G) The Urban Growth Area Street Waiver Fee will be collected at building permit issuance for all lots; H) No lot may take direct access onto Overland Trail, but must utilize the internal streets; I) Drainage fees for the West Vine Drainage Basin will be collected at the time of building permit for each lot; J) The Pleasant Valley and Lake Canal crosses Lots 3 and 4. Owners should be aware that Ditch company personnel may be required to occasionally access the ditch on these properties for the purpose of maintaining the ditch. M O T I O N Commissioner Duvall moved that the Board adopt the Staff Findings and Conditional Staff Recommendation and approve the Haumont Minor Residential Development (#92-EX0100). Motion carried 3 - 0. The meeting recessed at 10:10 a.m. MEETING REGARDING ENTERPRISE ZONES (#195) The Board of County Commissioners reconvened at 10:30 a.m. in regular session to discuss the Enterprise Zone Application. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: John Barnett, Planning Director; Jill Bennett, Comprehensive Planner; and Bill Gordon, County Administrator. Recording Clerks, S. Graves/D. Lord. Mr. Barnett stated that the question before the Board is whether there is reason to revise or amend the Enterprise Zone Application submitted to the Colorado Department of Local Affairs in January. Mr. Barnett recounted a brief history of the County's action in relation to the development and submission of the original plan. Mr. Barnett also reported that the Economic Development Committee held a public hearing on April 8, 1993 to provide an opportunity for dialogue regarding both the application and the proposed amendments developed in response to the State's visit and assessment of the County's application. He summarized that the agreement reached by those attending the hearing included supporting the original document on a 6-1 vote, with no expressed opposition to the amendments suggested by Mr. Metcalf of the Colorado Local Affairs Department during his visit on March 23, 1993. Commissioner Duvall introduced a resolution developed in response to the dialogue at the public hearing and testimony the Board has received regarding this issue over the past few months. The resolution expressed Board support for the Enterprise Zone Application and dedicated the Board to ensuring that the implementation of the program would be a continuing County goal. The resolution, as introduced, contained priority designations for targeting the allocation of funds. The priority order of the target areas were: 1) Wellington; 2) Berthoud, Downtown Fort Collins, NE Fort Collins, and Downtown Loveland; and 3) East Loveland, Center for Advanced Technology in Fort Collins. The resolution also directed the Enterprise Zone Administrator to carry out four specific activities to ensure that the legislative intent of the Enterprise Zone Act is met and sustained in the implementation of the program. Several members of the Economic Development Committee expressed concern regarding the prioritization of target areas in the resolution. Several suggested that the resolution would take away local control in determining the most effective areas for enterprise zones throughout the County. Commissioner Disney explained that the premise behind the prioritization of target areas was to ensure that legislative intent was addressed. He stated that some parties may see the program as simply another economic development tool, but that he saw it as an opportunity for renewal of an economically depressed area. He said his interpretation of the act was to locate the enterprise zones in areas identified as including the largest percentage of low-income, under-employed persons in order to raise the standard of living and improve the quality of life of those residing in the area. He expressed concern regarding the use of the funds in areas that could be identified as already having productive commerce with moderate to high income employment in place. He reiterated his disinclination to support the application without some indication that both the spirit and the letter of the law would be addressed through a prioritization of target areas, even though he supports economic development and the Enterprise Zone Program completely. After additional discussion regarding the issue, Commissioner Duvall stated that she did believe that the collegial relationship between the municipalities and the County must be maintained and that she believed that the issue of local control was a strong contention against the County's prioritization of target areas without their concurrence. M O T I O N Commissioner Duvall moved that the application, with the amendments proposed by the State be approved, and that the resolution, with the deletion of the priority target areas, and the redesignation of the Enterprise Zone Coordinator to the Larimer County Enterprise Zone Coordinator, be forwarded with the minutes of this meeting to the Colorado Department of Local Affairs for approval. Motion carried 2 - 1; Commissioner Disney dissenting. R93-48g RESOLUTION REGARDING DESIGNATION OF AN ENTERPRISE ZONE The meeting recessed at 11:20 a.m. BUDGET WORKSESSION (#196) The Board of County Commissioners reconvened at 2:00 p.m. for a budget worksession with Bob Keister, Budget Manager. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Keister stated that this worksession is a first in a series of worksessions with the Board to define the basis by which departments will construct their budget requests. Mr. Keister reviewed the current budgeting practices in Larimer County, the roles and responsibilities of officials in the budget process, and noted that preserving the current level of service has been the highest priority in the budget process. Commissioner Duvall expressed interest in exploring results-oriented budgeting as outlined in the book, "Reinventing Government", in which a mission is identified and priorities are determined based on the mission. She would like to develop an initial vision statement for the County and then meet with each department to come into alignment with the vision to improve the quality of life for all citizens in Larimer County, insofar as they are willing to pay for it, and to help bring people and answers together. Each department would come up with their goals and objectives. After lengthy discussion of many alternative ways to develop the budget process, Chairman Hotchkiss suggested proceeding this year with the traditional budget process and looking for every possible way to modify it for 94' with the least disruption possible. He emphatically stated he does not want to reduce staff, he wants to continue the benefits and level of support to the grants, and continue with the present level of service; Commissioners Disney and Duvall agreed. The meeting adjourned at 3:45 p.m. TUESDAY, APRIL 13, 1993 ADMINISTRATIVE AND LEGAL MATTERS (#198) The Board of County Commissioners met at 9:30 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Duvall and Disney were present. Also present were: Rena Mackrill, Director of Human Development; Wayne Buhlig, Weatherization Director; Dr. Adrienne LeBailly, Health Department Director; Ralph Jacobs, Personnel Director; George Hass, County Attorney; and Jeannine Haag, Assistant County Attorney. Recording Clerk, S. Graves/D. Lord. 1. PROCLAMATION DESIGNATING "LARIMER COUNTY DETENTION OFFICERS WEEK" May 2ND THROUGH MAY 8TH, 1993. Commissioner Duvall read the proclamation into the record, as submitted by Sheriff Shockley. CONSENSUS OF THE BOARD was to proclaim May 2nd through May 8, 1993 as "Larimer County Detention Officers Week." 2. REQUEST FOR APPROVAL AND SIGNATURE ON TWO STATE GRANT AWARD LETTERS: A.) LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP), and, B.) DEPARTMENT OF ENERGY (DOE) GRANT. Mr. Buhlig reported to the Board that the grants for weatherizing the homes of low-income residents have been extremely successful in conservation of energy resources and expenditures for home energy costs. Mr. Buhlig also responded that the grants are funded by the Federal Department of Energy and Public Service. MOTION Commissioner Duvall moved that the Board approve the two State Grant Award Letters, and authorized the Chairman to sign same. Motion carried 3 - 0. 3. REQUEST TO ALLOW DONATED LEAVE FOR CHARLOTTE RAZEY: Dr. LeBailly explained that Ms. Razey, an employee of the Health Department, has experienced a long-term illness in her family and has exhausted all of her vacation and sick leave. Dr. LeBailly stated that the employees of the Department have expressed their desire to transfer leave credits to assist Ms. Razey during this period of family illness. Only the employees of the Health Department would be participants in this request. Chairman Hotchkiss noted that the Board had previously approved a similar request for another employee for a 90-day period. MOTION Commisoner Disney moved that the employees of the Health Department may transfer sick-time hours of no more than 90 days to the personnel account of Charlotte Razey for her use during the current family emergency. Motion carried 3 - 0. 4. APPOINTMENTS AND REAPPOINTMENTS TO THE YOUTH SERVICES BUREAU ADVISORY BOARD: The following recommendations for appointment and reappointment of members to serve on the Youth Services Bureau Advisory Board were submitted for consideration by the Board by Paul Cooper, Director of Community Corrections. MOTION Commissioner Duvall moved that the Board appoint David H. Johnson, Jacquelyn L. Upshaw, Debra Fay Bueno, Mike Elijah, and Bob Klinger; and reappoint Pete Baker, Marv Boeding, Jan DeWitt, and John Longtin, to the Youth Services Bureau Advisory Board, each for a 3-year term ending December 31, 1995, as recommended by the Community Corrections Director. Motion carried 3 - 0. 5. WORKSESSION: (COMMISSIONER'S REPORTS): -- Commissioner Disney reported that he had a copy of the Articles of Incorporation for the North Front Range Transportation Planning Council available for review by the other Commissioners in his office. -- Commissioner Disney also introduced the issue of the revision of the design for the Denver airport which appeared to restrict access to the airport from the northern counties, increase gridlock on the surrounding and incoming highways accessing the airport, and be in violation of the agreement Denver County made with Adams County regarding economic issues. He reported that several other counties are sending letters to the Congressional Subcommittee on Aviation requesting a public hearing regarding the impact to other Colorado counties and citizens as a result of the design changes. After discussion, CONSENSUS OF THE BOARD was to send a letter to the Honorable James Oberstar, Chairman of the House Sub-Committee on Aviation, requesting a public hearing be called to hear testimony regarding the revisions in the design. -- Commissioner Disney invited the Board Members to a brown-bag lunch in the Commissioner's Hearing Room at noon on Wednesday, April 21, 1993 to view his slides of Mt. McKinley, and noted this will be a fund raiser for Tyler Zander. -- Commissioner Duvall submitted for consideration a Vision Statement for adoption by the Board. She said that as a result of the County Retreat and the discussion at the Budget meeting on Monday afternoon, she believed that there was a need for a formal County Vision Statement. With the permission of the Chair, she read the Proposed Overall Vision for Larimer County Government, as follows: "Solve problems and improve the quality of life for all County Citizens by being responsive to what people want, need and are willing to support; ...Empower individuals and communities rather than simply delivering services, ...Meet the needs of the customer, not the bureaucracy, ...Invest in prevention rather than cure." She added that Departments would then develop Mission Statements, with Goals and Objectives that would align with the overall vision. -- Commissioner Disney suggested that the statement be expanded to add references to 1) excellence and 2) trust and respect. After discussion, it was the consensus of the members that they would discuss the statement informally and bring back a completed product for action in the near future. The development and processing of the survey discussed at the retreat would be finalized at that time. -- Mr. Gordon reported that he was in receipt of correspondence from Frank Lancaster regarding the notification that applications were being accepted by the County for appointment to the Environmental Advisory Board. Mr. Disney said that the Board was extremely supportive of this advisory group and wanted to go on record to express the Board's appreciation of Mr. Lancaster for taking the lead in this project. -- The Board discussed the format and agenda for the meeting on Wednesday, April 14, 1993 at 4:30 and 6:00 p.m. Chairman Hotchkiss reviewed his statement and the format that would be followed. It was decided that all of the Commissioners would make a brief opening statement. Following the opening statements, Mr. Jacobs will review the employee responses to the survey regarding the 1% salary increase. Then the floor will be opened to all employees to make statements regarding the issue. Commissioner Duvall requested a form be made available for those employees who wished to contribute, but were not comfortable speaking at the public meeting. Mr. Jacobs agreed to have one available at the meeting. 6. DOCUMENT REVIEW: The following documents, of routine nature, were considered by the Board: MOTION Commissioner Duvall moved that the Board approve the Minutes for the week of April 5, 1993, and the agenda for the week of April 19, 1993, as submitted. Motion carried 3 - 0. MOTION Commissioner Duvall moved that the Board approve Petitions for Abatement for Archie Solsky, Everwest, Palmer Plaza, Robert & Susan Protti, Slappey Mtn. Enterprises, Inc., J.H. Properties, Stanley & Myrtle Preuss, David/Ann/Hans/ Huber, Richard Vandermeer, Kenneth & Elaine Larson, Arlen Chenot, William McClelland, and Exchange Partners. Motion carried 3- 0. MOTION Commissioner Duvall moved that the Board approve the following miscellaneous documents: Lefler Minor Residential Development Plat; and, Amended Prime Minor Residential Develoment Plat. Motion carried 3 - 0. LIQUOR LICENSES: County Approval was granted to Overland Foods, 3.2% - LaPorte, CO; South Taft Liquor, 6% - Fort Collins, CO; and Johnsons Corner, 3.2% - Loveland, CO. A License was issued to Pot Belly Restaurant & Lounge, 6% WITH EXTENDED HOURS - Red Feathers Lakes, CO; and Carter Lake Marina, Inc. 3.2% - Loveland, CO. MOTION Commissioner Duvall moved that the Board approve the following documents: A93-64 AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND COLORADO LEGAL SERVICES (For Provision of Legal Advice, Service and/or Referral for Low-Income, Rural Residents) A93-65 AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND LARIMER COUNTY DOMESTIC ABUSE INTERVENTION PROJECT (For a County-Wide Interagency Network of Services) A93-66 AGREEMENT REGARDING ATTACHMENT I - OPERATING AND FINANCIAL PLAN FOR REIMBURSABLE SERVICES REQUESTED BY FOREST SERVICE BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE FOREST SERVICE A93-67 AGREEMENT BETWEEN THE COUNTY BOARD OF COMMISSIONERS AND JERRY PEREGOY dba PEREGOY SONS LANDSCAPING (For Weed Enforcement - Mowing) A93-68 AGREEMENT BETWEEN THE COUNTY BOARD OF COMMISSIONERS AND JERRY PEREGOY dba PEREGOY SONS LANDSCAPING (For Week Enforcement - Herbicide Applications) A93-69 AGREEMENT BETWEEN THE COUNTY BOARD OF COMMISSIONERS AND LEE FRUDDEN dba AAA WEED CONTROL (For Weed Enforcement - Herbicide Applications) A93-70 AGREEMENT BETWEEN THE COUNTY BOARD OF COMMISSIONERS AND EARL ALPS dba ALPS' CUTTING SERVICE (For Weed Enforcement - Mowing) R93-49s FINDINGS AND RESOLUTION CONCERNING THE DENIAL OF THE PLAT OF ROSE ANNE MINOR RESIDENTIAL DEVELOPMENT R93-50s FINDINGS AND RESOLUTION CONCERNING THE EXTENSION OF PRELIMINARY PLAT APPROVAL OF BALDPATE II SUBDIVISION R93-51s FINDINGS AND RESOLUTION CONCERNING THE PRELIMINARY PLAT OF PTARMIGAN P.U.D., 2ND FILING R93-52z FINDINGS AND RESOLUTION CONCERNING THE MASTER PLAN AND PRELIMINARY PHASE PLAN OF PORTER INDUSTRIES BUSINESS PARK P.U.D. AND PETITION FOR REZONING Motion carried 3 - 0. 7. LEGAL MATTERS: Jeannine Haag presented documents for the Board's approval and the Chairman's signature, as agreed to during Legal Matters on March 25, 1993. M O T I O N Commissioner Disney moved that the Chairman sign two documents as approved by the Board on March 25, 1993; a Subdivision Improvement Agreement and an Addendum to Subdivision Improvement Agreement for Ptarmigan Subdivision, Second Filing, as recommended by Assistant County Attorney, Jeannine Haag. Motion carried 3 - 0. A93-71 SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND WINDSOR INVESTMENTS, LTD., REGARDING PTARMIGAN SUBDIVISION SECOND FILING A93-72 ADDENDUM TO SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND WINDSOR INVESTMENTS, LIMITED FOR PTARMIGAN SUBDIVISION M O T I O N Commissioner Disney moved that the Board go into Executive Session at 10:50 a.m. to discuss litigation. Motion carried 3 - 0. The Board came out of Executive Session at 11:00 a.m. and took the following action: M O T I O N Commissioner Disney moved that the Board authorize filing of Eminent Domain Proceedings against Mary K. and William B. Harris, as Trustees, concerning a bridge on County Road 63E. Motion carried 3 - 0. The meeting adjourned at 11:15 a.m. WEDNESDAY, APRIL 14, 1993 MEETING WITH STEVE MILLER, COUNTY ASSESSOR (#199) The Board of County Commissioners met at 2:00 p.m. in regular session with Steve Miller, County Assessor. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Miller stated that the purpose of today's meeting is to discuss abatements and review Board of Equalization procedures with the Board. Mr. Miller presented a packet to the Board containing pamphlets on "Abstract of Assessments and Levies" and Impact of Amendment I on the Colorado Property Tax System. Mr. Miller noted that the pamphlet, "Questions and Answers regarding the Real Property Valuation & Appeal Process", will be sent to every property owner with their Notice of Valuation and hopefully will reduce the number of protests thru understanding of the increased value to their property. Mr. Miller stated that Amendment #1 requires that a Notice of Valuation be sent to every property owner annually; thereby greatly increasing expenditures thru mailing and overtime in the Assessor's and Clerk's Office, and increasing costs for the Commissioners. Previously, approximately 25,000 NOV's were mailed every other year and only for those properties which reflected a change during that year. In response to Commissioner Duvall's concern for the number of abatements being recommended for approval by the Board, Mr. Miller stated that the number of requests for abatement should be less in the future because they will be for parcels for which he set the value, and also a Bill may be introduced which will limit the number of allowable reasons to apply for abatement. Mr. Miller stated that a request for abatement is for taxes already collected, and the Board can refuse to grant the abatement. A protest to the Board of Equalization is a request for reduction in value; the Board is to determine if value placed is fair and equitable. The meeting recessed at 3:20 p.m. BOARD OF COMMISSIONERS/COUNTY EMPLOYEES MEETINGS The Board of County Commissioners met at 4:30 and 6:00 p.m. in open session in the City of Fort Collins Council Chambers with Employees of Larimer County. Chairman Hotchkiss presided; Commissioners Duvall and Disney were present. Also present were: Bill Gordon, County Administrator; and Ralph Jacobs, Personnel Director. Recording Clerks, S. Graves/D. Lord. NOTE: THE DISCUSSION AND FOCUS OF BOTH MEETINGS WERE SO DUPLICATIVE THAT THE MINUTES OF THE MEETINGS HAVE BEEN COMBINED IN THIS SUMMARY REPORT. Chairman Hotchkiss thanked those attending the meetings for taking the time to meet with the Board. He stated that the principal reason for the meetings was to allow employees the opportunity to communicate their response to the proposed salary increase directly to the Board. The secondary reason was to allow the employees to become acquainted with the new Board and its philosophy and orientation. He expressed his desire to assure all of those attending the meeting that the Board was sincere in its commitment to improveing communication between the Board and County Employees. Commissioner Duvall defined her concept of leadership as one of teamwork and maintaining open channels of communication. She related her belief that participatory government was the direction that should be taken to obtain a more productive and accountable County bureaucracy, as one that would benefit both County residents and employees. She expressed her endorsement of an open-communication and multi-level participating style for the County structure to operate under for the next four years. Commissioner Disney began by telling of his admiration for the Employees in the departments that he and Commissioner Duvall had visited during the past few months. He said that he had been very impressed by the commitment and dedication he had observed during his visits, and that he was proud to be working with this caliber of employee. He related his desire to have open and honest communication to foster a relationship based on trust between the Board and the employees. Commissioner Disney said he would welcome honest and constructive suggestions as to how that goal could be reached. Ralph Jacobs reported on the responses to the Employee Survey instrument that had been circulated among the departments. He announced that the overwhelming majority of respondents had indicated that the 1% salary increase on July 1st was their first choice. Mr. Jacobs then discussed the proposed Ad Hoc Committees being developed for employee participation. The two committees are: a) Employee Grievance, Discipline and Complaint Committee to work on the revision and update of the Personnel Manual. This Committee would be advisory, not policy-making; and, b) An Employee Suggestion Committee to make recommendations regarding all aspects of County Government. This Committee would be advisory, as well. Mr. Jacobs will make the final recommendations to the Board for committee membership, as well as final personnel policy recommendations from proposals that will be developed by the committees. Both committees will meet on work time, for eight or less hours each month. The following issues were discussed at length in both meetings, and are summarized below: EMPLOYER/EMPLOYEE RELATIONS BOARAD: Commissioner Disney asked for a show of hands to show support of a committee of this type in both meetings. A majority of both groups indicated endorsement, with the following comments: 1) The name should not be the EERB due to the negative opinion most long-time employees and management hold because of past problems. 2) The Board should make certain that Department heads and supervisors support the participation of their employees, as implied harassment kept many from participating in the past. 3) The Board should have a representative meet with the group to bounce off ideas, so that there would be a Board member with knowledge of the rationale behind recommendations and policy matters when brought to the full Board. 4) Allowance must be made for minority opinions to be included when presentations are made before the Board, both individual and sub-group opinions should be accepted for consideration. Chairman Hotchkiss responded that there was Board policy that Department heads support the participation of their employees in all committees approved by the Board. Commissioner Disney asserted that any Department head not following the Board policy would be made aware that they were violating the policy at their own jeopardy. JOB SECURITY: Concern was expressed regarding the possibility of lay-offs due to the impact of Amendment 1 on the County budget. Chairman Hotchkiss assured those present that the employees of the County were a top priority of the Board and that no one should fear lay-offs. He said that there may be a possibility, as budget constraints are exacerbated by the enactment of the provisions of Amendment 1, of salary or benefit freezes, hiring freezes, or similar actions the Board will have to take to balance the budget, but lay-offs would be the last to be considered. Commissioner Disney illustrated the situation the Board is facing under Amendment i as a "black box" representing the County's budget. Income from taxes go into the "box", and the amount of income from taxes (money in the County bank-account) cannot be increased without voter approval. The amount of money the Board can expend (withdraw to spend) out of the "box" remains the same as prior to Amendment 1, with small increases for cost-of-living and similar constraints. Therefore, the amount of money in the "box" will probably remain fairly static during the next year or two. The Board's ability to redirect income within the "box" in the most efficient and responsive manner to the identified needs and priority services for County residents will be a complex and difficult task. He reiterated Chairman Hotchkiss' statement that County employees need not fear that they would become a target for cost-cutting when the budget was developed. Commissioner Duvall shared the Board's primary goal, developed as a result of a Retreat the Board had with Department heads, was to work toward ensuring that the residents of Larimer County would earn a "living wage" and that their quality of life would be improved as a result. She said that omitting County employees from this goal would be inconsistent with their future vision for the County. She echoed the position that continuation of existing employees is a priority of the Board. BOARD/EMPLOYEE COMMUNICATION: Commissioner Duvall expressed her hope that those attending the meeting would fill out the "yellow form" that was distributed as they entered. She explained that the Board was looking for creative ways to make the County a better place to work, to provide services for the citizen customers of the County, and to allow a forum for employees to identify problems that were obstructing the realization of these goals. Commissioner Duvall expalioned that the Board was not intending to provide a forum for employees to undermine their supervisors or Department heads, but that the Board should be aware of obstructive management activities in order to act as a catalyst for change. Chairman Hotchkiss and Commissioner Disney echoed the statements of Commissioner Duvall, and expressed their desire for better communication and cooperation between all factions of County Government. FUTURE MEETINGS: It was the CONSENSUS OF THE BOARD and the Employees attending the meetings that similar meetings should be held on a regular basis to maintain the open exchange of ideas resulting from these meetings. The Board will analyze and identify the best times and locations for future meetings of this nature. It was suggested that lunch hours, town meetings, and other times and places be evaluated to provide for the most accessible meetings with the goal of increased employee attendance and participation. The earlier meeting recessed at 5:45 p.m.; the later meeting was adjoured at 7:20 p.m. __________________________________ COURTLYN W. HOTCHKISS, CHAIRMAN BOARD OF COUNTY COMMISSIONERS ( S E A L ) ATTEST: _________________________________________ Sherry E. Graves, Deputy County Clerk