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PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS MONDAY, MARCH 1, 1993 SUBDIVISIONS (#121 & #122) The Board of County Commissioners met at 9:00 a.m. in regular session with John Barnett, Director of Planning. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Al Kadera, Subdivision Administrator; Elaine Spencer, Director of General Engineering Services; Rex Burns, Special Improvement District Administrator; Jeannine Haag, Assistant County Attorney; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Barnett stated that the following is a consent item and will not be discussed unless requested by the Commissioners or members of the audience. 1. STAGECOACH SUBDIVISION AMENDED PLAT (#93-SA0222):NW 1/4 04-07-69; SOUTHEAST OF THE INTERSECTION OF COUNTY ROAD 21 AND COUNTY ROAD 50 ON THE EAST SIDE OF COUNTY ROAD 21 (OVERLAND TRAIL); .37 ACRES; 2 LOTS; FA-FARMING ZONING (3-1-93) This is a request for an Amended Plat of Lots 4 and 7, Block 2, Stagecoach Subdivision, First Filing to adjust property line between two lots with existing dwellings, resulting in lots of .17 and .20 acres. Staff Findings include: 1) Stagecoach Subdivision was approved in 1972; 2) The proposed Amended Plat is intended to adjust the line between Lots 4 and 7. No new lots are created by this Amended Plat; 3) The County Health and Engineering Departments and all utilities serving this area reviewed the Amended Plat and stated no objections. Staff Recommendation is for Approval of the Amended Plat of Lots 4 and 7, Block 2, Stagecoach Subdivision. M O T I O N Commissioner Duvall moved that the Board adopt the Staff Findings and Staff Recommendation and approve the Stagecoach Subdivision Amended Plat (#93-SA0222). Motion carried 3 - 0. 2. ADRIEL HILLS SITE PLAN FOR THE 16TH SUPPLEMENT TO THE OVERALL FILING (#93-SU0218): NE 1/4 06-07-68; SOUTHWEST OF THE INTERSECTION OF COUNTY ROAD 11 AND COUNTY ROAD 50; 1/4 MILE EAST OF LINDENMEIER LAKE; 12.9 ACRES; 1 LOT; M-MULTIPLE FAMILY ZONING (3-1-93) This is a request for Final Plat approval of 43 detached single family condominium units on 12.9 acres (Original File #14.1-75). Mr. Kadera reviewed the major concerns and issues and noted that Staff has attempted to resolve these issues by obtaining approvals and signoffs from the water and sewer districts, County Engineering for construction of streets and drainage, and has requested the applicant to provide a Subdivision Improvement Agreement for all the improvements, and provide collateral in the amount of 115% of the estimated cost. Mr. Kadera stated that both of these requests have been accomplished, and the only improvement not included in the SIA, is landscaping. Mr. Kadera noted that these 43 units will be the culmination of this project, and are to be completed by January 1, 1995. Staff Findings are: 1) Adriel Hills began as a condominium project in 1971, before Larimer County adopted a Planned Unit Development regulation; 2) The project has proceeded according to the requirements of condominium law contained in the State statutes; 3) The consolidation of previous filings and a settlement between the developer and the existing condominium owners resulted in an Overall Filing in 1975, which provided for the completion of the project; 4) The Board of County Commissioners approved a resolution in May 27, 1975, to recognize the Overall Filing and provide for the completion of the project pursuant to County regulations; 5) The proposed site plan for the 16th Supplement to the Adriel Hills Overall Filing is consistent with the previously approved Master Plan; 6) Pursuant to the provisions of the Planned Unit Development Resolution for Final Phase Plan review, the site plan for the 16th supplement to the Overall Filing for Adriel Hills can be approved with the following conditions relating to the health, safety, and welfare of the present and future inhabitants of this area. Staff Recommendation is for conditional approval of the Adriel Hills Site Plan for the 16th Supplement to the Overall Filing. Dick Gould, developer, addressed the Board and stated that each of the proposed units will be $140,000 or above in value and requested expediency in the granting of approval of this Site Plan. Dan Dean, representing the fifty-plus Adriel Hills' residents in attendance at today's meeting, stated the residents are not against approval of this Site Plan but wish to address concerns of visual impact, drainage, adequate landscaping, damage to roads resulting from construction vehicles, assurance that construction will be done in a sequence, non-conforming proposed architectural design, etc. Peter Dietze, attorney for Mr. Gould, informed the Board that the 43 new property owners will automatically become members of the Adriel Hills Association and share in the benefits and expenses of the Association. Mr. Kadera stated that Staff has requested the applicant to do many things which legally they do not have the right to do, but the applicant has agreed and has met everything required by the Master Plan. Commissioner Duvall suggested another neighborhood meeting be scheduled to try and resolve many of the Adriel Hills' residents concerns. Mr. Barnett stated that Staff could meet with the residents and the applicant on March 10, 1993. M O T I O N Commissioner Duvall moved that the Board table the Adriel Hills Site Plan for the 16th Supplement to the Overall Filing until 9:00 a.m. on March 15, 1993. Motion carried 3 - 0. The meeting recessed at 10:50 a.m. DISCUSSION OF BOARD PRESENTATION AT RETREAT (#123) The Board of County Commissioners reconvened at 2:00 p.m. in regular session. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. Discussion ensued regarding goals, visions, and outcomes to be derived from the Larimer County Retreat to be held March 4 and 5, 1993 in Estes Park, Colorado. The Retreat will start with the Mission Statement and then group participation will be solicited in an attempt to build teamwork, enhance communication, and develop procedures to address issues, goals, and outcomes. Commissioner Duvall would like to also focus on community concerns; i.e., affordable housing, affordable health care, environmental issues, juvenile crime, etc. Chairman Hotchkiss is hopeful the Retreat will create goodwill and comradery among the participants. The meeting recessed at 9:55 a.m. MEETING WITH REX BURNS REGARDING IMPROVEMENT DISTRICTS (#123 @ 3600 & #124) The Board of County Commissioners reconvened at 3:00 p.m. in regular session with Rex Burns, Special Improvement District Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Diane Martell, Staff Services Manager; Elaine Spencer, Director of General Engineering Services; Bob Grewell, Director of Finance; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Burns described the different types of improvement districts--Local Improvement Districts, financed by bonds issued by Larimer County, repaid by assessment of property owner; Public Improvement Districts, financed by bonds or a loan, repaid by property tax (mill levy); and Public Utility Districts, financed by bond issue, repaid through a service charge. Discussion ensued concerning how these improvement districts will be affected by Amendment #1. Mr. Burns presented a slide show on the three projects proposed in the industrial and commercial areas east of Fort Collins at the time Amendment #1 passed and requested direction from the Board regarding proceeding with these projects. CONSENSUS OF THE BOARD was to direct Mr. Burns to proceed with the proposed projects in the industrial and commercial areas and suggested an attempt be made to combine them into one district. The Board also suggested that Mr. Burns seek other contiguous subdivisions to be included in the project, provided that 60% of the residents approved. The meeting adjourned at 4:30 p.m. TUESDAY, MARCH 2, 1993 PUBLIC WORKS STANDING MEETING (#125 & #164) The Board of County Commissioners met at 9:30 a.m. in regular session with Rex Smith, Director of Public Works. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Bill Heiden, Director Road and Bridge Department; Frank Lancaster, Director of Natural Resources; Janelle Henderson, Hazardous Waste Manager; John Barnett, Planning Director; Bob Grewell, Director of Finance; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. 1. ROAD AND BRIDGE DEPARTMENT OVERVIEW: Mr. Heiden provided the Board with an overview of the Road and Bridge Department and reviewed many of the changes which have occurred over the past four years in the operation, organization, and the overall direction of the Department. Mr. Heiden noted that the Department was divided into teams to perform certain special activities instead of performing these functions in a less efficient geographical orientation. Mr. Heiden noted that this reorganization has resulted in a dramatic reduction (81 to 61) in regular employees, and reviewed the change in working hours for summer and winter. With regard to performance, Mr. Heiden stated that they are performing an additional $1.8 million of work now over the 1989 period for approximately the same total expenditure. Mr. Heiden reported that Larimer County Road and Bridge is a national and state leader in all phases of Road and Bridge maintenance and construction; they have well trained employees, with high technical standards and abilities. 2. COUNTY ROAD 32 DISCUSSION: Mr. Smith provided a brief background on the road improvements currently underway on County Road 32. For the past several years, this road has been on the annual request to the Department of Transportation to take this road over as a State Highway. Mr. Smith noted that the traffic is so great on CR 32, it can't be maintained satisfactorily as a gravel road and the State Highway will not take over a road unless it is paved; therefore, the decision was made to pave this road. Commissioner Duvall asked about the status of CR 32 and how much has been spent so far. Mr. Heiden noted they are nineteen days from completion and have spent between $300 and $400 thousand. Commissioner Duvall requested an opportunity to take a look at this road, review the options and costs involved, and have a meeting with the City of Fort Collins regarding their intentions regarding this road. Mr. Smith noted that contracts have been signed, right-of-ways obtained, utilities moved, and construction is underway. Mr. Smith stated that the opportunity to not provide this road is long gone--there are 20 years of water under the bridge to stop this project now. Chairman Hotchkiss stated if this road is to be closed, a public hearing should be held and the matter brought to a vote. After much discussion, CONSENSUS OF THE BOARD was that construction should continue on CR 32 as scheduled for paving a two-lane road. However, Commissioner Duvall requested Mr. Heiden to still provide the costs and figures for what has been done to date on CR 32, and would like to schedule a meeting with the City of Fort Collins to discuss future plans for this area and the current plan to expand CR 32 to six lanes. Commissioner Duvall expressed a desire to be in agreement with what the citizens of Larimer County want and wants to work together with the City of Fort Collins toward the same objectives and be in alignment in future projects. Commissioner Duvall is desirous of taking the lead in long-range planning, and not in being led. 3. UPDATE ON OLD FLOWERS ROAD: Mr. Smith informed the Board of a claim received for fence damage on the Old Flowers Road caused by snow removal equipment. Mr. Smith noted that the property owners along this road were notified previously that Larimer County would not be responsible for damage if a fence was constructed, and damage is inevitable because the fence is so close to the road. Mr. George Hass, County Attorney, is handling the claim. 4. CORRECTIVE ACTION PLAN FOR SHIELDS STREET: Mr. Smith reported that the State have given approval for the Corrective Action Plan for Shields Street. Mr. Smith stated that excavation of the contaminated soil will begin immediately, followed by groundwater treatment, and installation of a recovery treatment system. After a contract for this work is prepared, Mr. Smith will return for Board approval and the Chairman's signature. M O T I O N Commissioner Disney moved that the Board go into Executive Session to discuss a personnel matter. Motion carried 3 - 0. The meeting recessed at 12:15 p.m; no action taken. MEETING WITH DIVISION OF WILDLIFE REGARDING DOUGLAS LAKE (#165) The Board of County Commissioners reconvened at 3:00 p.m. in regular session with Division of Wildlife Representatives and Katie Kinney, Area Wildlife Manager. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: John MacFarlane, Director of Parks; K-Lynn Cameron, Parks Planner; Rex Smith, Director of Public Works; John Barnett, Director of Planning; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Ms. Kinney requested Board approval and a letter of support for the Division of Wildlife to negotiate a long-term lease with Windsor Reservoir and Canal Company for the public use of Douglas Reservoir, located one-half mile north of the intersection of County Road 60 and 15A. Ms. Kinney stated that the Capital Development Committee of the Colorado Legislature requires community support for this size of project, due to the cost of the twenty (20) year lease and the capital improvements anticipated. Ms. Kinney noted that $85,000 has been allocated for road upgrades, and $51,000 for sanitary facilities, fence repairs, parking, signing, and a boat ramp. Ms. Kinney stated that the road repairs will be done by private contractors but requested assistance from County Engineers in designing, etc.; construction will not start until 1994. Mr. Smith indicated that the County Engineers will be able to help with the design of these road upgrades. Ms. Kinney noted that any increase in law enforcement should not be required as there will be no overnight camping at Douglas Reservoir or at any other reservoir the DOW acquires in the future. Mr. MacFarlane noted his support for this request. CONSENSUS OF THE BOARD was to direct Mr. Gordon to prepare a letter of support for the Board to sign indicating their approval of the Division of Wildlife negotiating a long-term lease for Douglas Reservoir. The meeting adjourned at 3:45 p.m. WEDNESDAY, MARCH 3, 1993 ADMINISTRATIVE MATTERS (#166) The Board of County Commissioners met at 9:30 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Rena Mackrill, Director of Human Development; Wayne Buhlig, Weatherization Director; Lana Toenjes, Redemption & Tax Sale Technician; and Bob Keister, Budget Manager. Recording Clerk, S. Graves. 1. APPOINTMENT TO THE LARIMER COUNTY PARKS BOARD: M O T I O N Commissioner Duvall moved that the Board appoint Jeanne Bolton to the Parks Board for a 3-year term ending December 31, 1995. Motion carried 3 - 0. 2. REQUEST FOR APPROVAL AND SIGNATURE ON: A) COVER LETTER TO COLORADO DIVISION OF HOUSING; AND B) PROGRAM PROPOSAL, PRODUCTION SCHEDULE AND BUDGET REGARDING WEATHERIZATION PROPOSAL FOR THE 1993-1994 PROGRAM YEAR: Ms. Mackrill and Mr. Buhlig requested Board approval and the Chairman's signature on a Cover Letter to accompany the Larimer County Department of Human Development RECAP weatherization proposal for 1993-94 program year. Mr. Buhlig noted that the RECAP funds and an allocation of approximately $200,000 from Public Service Company will allow weatherization and complete furnace work on 491 homes in Larimer and Weld Counties. M O T I O N Commissioner Duvall moved that the Board approve and the Chairman sign a Cover Letter to the Colorado Division of Housing and approve the Program Proposal, Production Schedule and Budget Regarding Weatherization Proposal for the 1993-1994 Program Year. Motion carried 3 - 0. 3. DISCUSSION REGARDING LEGISLATIVE NETWORKS: As requested by the Board previously, Mr. Keister has made a comparison of two legislative information services for the purpose of recommending one for use by County departments and officials. The two services compared were Capital Connections (a private information service) and County Link (a service offered by Colorado Counties, Inc.) Mr. Keister reviewed the pros and cons of each service and cost comparison. After discussion, CONSENSUS OF THE BOARD was to remain a subscriber to Capital Connections which meets the needs of the County at the present time. 4. WORKSESSION: -- Namaqua Hills Property Lien: Ms. Toenjes requested direction from the Board regarding payment of 1989 delinquent taxes for property in Namaqua Hills. The County received this property in 1989 thru Treasurer's Deeds. Ms. Toenjes asked if the County would like to pay the $704.70 owed for 1989 taxes, thus keeping the property from coming back to us, or let the property default back to Larimer County and pay the lien. Discussion followed. M O T I O N Commissioner Disney moved that the Board approve payment of the 1989 delinquent taxes for Lot 83, Amended Plat of Namaqua Hills, in the amount of $704.70; monies to be derived from the Commissioner's Special Projects Fund. Motion carried 3 - 0. -- RESOLUTION CONCERNING SMOKING IN COUNTY FACILITIES: M O T I O N Commissioner Disney moved that the Board adopt a Resolution Concerning Smoking in County Facilities, thereby rescinding Resolution R84-189g. Motion carried 3 - 0. R93-31g RESOLUTION CONCERNING SMOKING IN COUNTY FACILITIES -- Request to Contact Legislature Regarding Proposed Legislation: Mr. Gordon requested guidance from the Board concerning requests received from different departments (Social Services, Natural Resources, Extension, and others) regarding Board support or non-support of different bills coming before Legislature. Chairman Hotchkiss suggested that if the Board agrees with the request, the Board will unanimously support the request. If one Board member supports the request, they will individually support the request. With regard to a request from the Director of Natural Resources, CONSENSUS OF THE BOARD was to direct Mr. Lancaster to prepare a Resolution for the Board to sign in opposition to HB 1290. With regard to a request from Ms. Kubin, Extension Director, concerning proposed cuts for Cooperative Extension Programs in urban counties, CONSENSUS OF THE BOARD was to direct Mr. Gordon and Ms. Kubin to draft a Resolution indicating support for continued present level of funding that Larimer County receives for Cooperative Extension Programs. -- Request from Community Action Board: In response to the concern of taking "government to the people" and holding evening meetings to make meetings more accessible to the taxpayer, the CAB has scheduled three such meetings and have invited the Board to attend. The CAB would like the Board Member to participate and lead the meetings with opening and closing remarks. It was decided that Commissioner Disney will attend the April 12 meeting in Estes Park; Commissioner Duvall will attend the June 14 meeting in Loveland; and Chairman Hotchkiss will attend the September 13 meeting in Wellington. -- Retreat Costs: Mr. Gordon noted that even though each Department is paying their own costs for the Retreat, additional expenses for the Board; such as, speaker, breaks, reception, travel, etc., will be approximately $2,600. This expenditure will be derived from the Commissioner's Special Projects Fund. 5. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board: M O T I O N MINUTES/AGENDA Commissioner Duvall moved that the Board approve the Minutes for the week of February 22, 1993, as amended, and the Agenda for the week of March 8, 1993, as submitted. Motion carried 3 - 0. M O T I O N Commissioner Duvall moved that the Board approve Petitions for Abatement for First Interstate Bank; FIMSA, Inc.; and Spiro Palmer, as recommended by the County Assessor, Stephen Miller. Motion carried 3 - 0. M O T I O N Commissioner Duvall moved that the Board approve the Miles Exemption Amended Exemption. Motion carried 3 - 0. LIQUOR LICENSES: County Approval was granted to Fox Acres Country Club - 6% - Red Feather Lakes, CO; and The Loyal Order of Moose - Loveland Lodge 484 - 6% - Loveland, CO. A License was issued to Mulberry Inn of Fort Collins - 6% - Fort Collins, CO. M O T I O N Commissioner Duvall moved that the Board approve the following document: A93-21 LIBRARY SERVICES AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE ESTES VALLEY PUBLIC LIBRARY DISTRICT Motion carried 3 - 0. The meeting recessed at 10:45 a.m. INFORMATION MANAGEMENT MEETING (#164 @ 3000) The Board of County Commissioners reconvened at 1:30 p.m. in regular session with Jim Stokes, Director of Information Management, and Staff Members Sue Cottingham, George Jones, Dave Mosher, and Cynthia Young. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Stokes provided an overview of the Information Management Department. Mr. Mosher described the Support Services Department, which includes records management, micro graphics, mail and courier services, and the print shop. Mr. Jones reviewed the Computer Operations, Telecom and Microwave Department and stated their top priority at this time is preparing for E911 which will start July 1, 1993. Ms. Young noted that, in addition to the regular Telecom operations, her Department prepares the In-House Directory, does the billing, and provides telephone training for the over 900 employees. Ms. Cottingham reviewed the Systems and Programming Department and noted the ten people in her Department help the Departments in the County with their individual programming and software which run on the main frame. She noted there are over 300 P.C.'s in the County. Mr. Stokes invited the Board members to come down individually and spend two or three hours in Information Management to gain an even better understanding of the functions of the Department. Chairman Hotchkiss complimented Mr. Stokes and his Staff, noting that their Ddepartment is a service agency and as there are no inter-departmental complaints, this is the indicator that all is well within the Department. The meeting recessed at 2:25 p.m. PERSONNEL WORKSESSION (#167) The Board of County Commissioners reconvened at 2:30 p.m. in regular session with Bob Keister, Budget Manager, and Ralph Jacobs, Director of Personnel. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Patsi Maroney, Compensation and Benefits Specialist; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Discussion ensued regarding the possibility of enhancing the salary structure for Larimer County Employees for 1993, effective July 1, 1993. A 1% cost-of-living allowance has been considered, which will amount to $150,000 for the last half of 1993. Questions discussed were: should the raise be considered a bonus for 1993 and not be continued into 1994? Should the raise be across-the-board or as a market adjustment? Will it be necessary to cut positions if this COLA increase is granted? Can this raise be absorbed in this year's budget? It was emphasized that monies for this salary increase will be derived from within the 1993 budget. After much deliberation, the Board decided this question will be raised and discussed with the Department Heads and Elected Officials at the County Retreat on Thursday and Friday of this week. CONSENSUS OF THE BOARD was that a decision regarding salaries will be made by May 1, 1993. The meeting adjourned at 3:40 p.m. FRIDAY, MARCH 5, 1993 LARIMER COUNTY RETREAT The Larimer County Board of County Commissioners, Elected Officials, and Department Heads met in Estes Park, March 4 and 5, 1993 for a 2-Day Retreat in an effort to come together and build teamwork, enhance communication, and develop procedures thru which the County can address issues and challenges. After much discussion on the results and uses of the Myers-Briggs Tests, the assemblage broke into three groups and each given an issue or challenge to address. After the groups deliberated individually Thursday and Friday, presentations were given on the following subjects by the following spokemen for each group: Mr. Bill Gordon presented a 13-step plan for allocation of resources and the budget process; Sheriff Shockley presented 2 philosophical issues for the internal structure and re-organization of County Government; Mr. Len Bammer made a presentation on customer service (internal and external), public relations, and communications. After each presentation, further comments and ideas from the assemblage were offered and discussed. Mr. Bob Grewell suggested that this retreat be followed by additional retreats in order to build on what has been presented today. Irene Josey, Rena Mackrill, and Richard Shockley volunteered to put in writing a summary of what was presented by their respective groups and distribute this information to those present at the retreat to provide an opportunity for review. The Commissioner's Office will refine all the information which was discussed on Thursday and prepare a new Mission Statement and Action Plan for the County. Much discussion ensued regarding the possibility of a salary increase. Options reviewed at length were: 1% salary increase for the last six months of 1993; whether or not to continue this increase into 1994; a one-time same amount bonus for everyone; using the money for needed equipment in each department; improving facilities, such as lighting on Block 31; using the money to help defray health insurance costs; etc. It was decided that the Department Heads and Elected Officials will survey their employees to ascertain their preferences by April 1, 1993. Mr. Jacobs will compile a list of questions so the survey will have some consistency. Commissioners Disney and Duvall expressed their appreciation and pride in the groups' participation at the Retreat and acknowledged that with the talent, knowledge and enthusiasm shown by the group, they are confident the goals, issues, and challenges reviewed and discussed the past two days can be accomplished. The Retreat adjourned at 12:15 p.m. _________________________________ COURTLYN W. HOTCHKISS, CHAIRMAN BOARD OF COUNTY COMMISSIONERS ( S E A L ) ATTEST: _______________________________________ Sherry E. Graves, Deputy County Clerk