County Offices, Courts and Landfill will be closed on Monday, July 4 for the Independence Day Holiday. Critical services at Larimer County are not disrupted by closures.
PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS MONDAY, JANUARY 25, 1993 WORKSESSION WITH PLANNING DEPARTMENT (#14 @ 1285 and #21 @ 2375) The Board of County Commissioners met at 9:30 a.m. for a worksession with John Barnett, Director of Planning. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Russ Legg, Development Processing Administrator; Jerry White, Zoning Administrator; Al Kadera, Subdivision Administrator; Jill Bennett, Comprehensive Planner; Dick Anderson, Chief Building Inspector; Mary Clark, Administrative Staff Services Manager; Rex Smith, Director of Public Works; Elaine Spencer, Director of General Engineering Services; Jerry Blehm, Public Health; Jeannine Haag, Assistant County Attorney; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Barnett stated that the purpose of today's meeting is to provide information for the Board regarding land use planning. Mr. Barnett reviewed the background of procedures currently followed and stated that the Planning Department's mission is to guide land use planning, development decisions, and construction activity in Larimer County in such a way that it conforms with sound planning principles, State Statute, and local regulations. In addition, Planning Staff attempts to respond to changing needs and concerns of Larimer County residents. The following Staff persons provided a quick overview of the functions of their respective segment in the planning process: John Barnett - Planning; Dick Anderson - Building; Mary Clark - Administration; Jill Bennett - Comprehensive Planning; and Russ Legg - Subdivision Process. Mr. Legg also reviewed the relationship between the Larimer County Planning Commission and the Board of County Commissioners; noting that the Commission does the long-range planning and the Commissioners are the final authority on land use matters. Commissioner Duvall suggested a neighborhood meeting concept be adopted in the early stages of planning and development in order to alleviate some of the problems which arise later. Meetings on policy and controversial issues could be held at night or late afternoon at the place of interest. Jerry White reviewed special projects which are under revision and noted that this list has been reduced from 57 to 34 and has been prioritized: 1) sign code revision; 2) zoning map revision; 3) automated development application processing and tracking; 4) application form revision, etc. Mr. Barnett reviewed some emerging issues; such as, Regional Transportation Planning, New Denver Airport Access Task Force, Loveland Northeast Area Plan, Loveland West Side Plan, Emergence of an Environmental Advisory Board, Etc. Discussion followed regarding procedure to follow for scheduling night meetings with the Board of County Commissioners. Chairman Hotchkiss requested Mr. Barnett prepare a Staff Report showing increased costs for attorneys, engineers, surveyors, staff people, etc., if night meetings are held. Commissioner Duvall indicated a desire to accompany the Planning Commission on their field trips. Other items for further study by Planning Staff were suggested: Chairman Hotchkiss would like a study of mountain development versus flatland development and if a different set of rules should apply to each, and possibly the consideration of amending Senate Bill 35. Mr. Smith indicated a desire to discuss right-of-way reservation versus dedication of property, and the possibility of the need to raise road maintenance costs. Mr. Smith stated that as new subdivisions are created and roads are brought up to County standards, the County assumes road maintenance and HUTF (Highway User Transportation Funds) additional revenue for this expenditure is almost non-existent. Mr. Barnett also noted that a Subdivision Exemption Review Group is being formed. Mr. Blehm reviewed his position as the Environmental Planner for the Health Department which conducts environmental assessments on almost every item considered by the Planning Department. Mr. Blehm and Ms. Spencer are part of the development review team and attempt to minimize the environmental impact. Ms. Duvall asked Mr. Blehm to look beyond existing or non-existing regulations and base decisions on general health considerations. M O T I O N Commissioner Duvall moved that the Board table the Kotin Subdivision item until February 1, 1993. Motion carried 3 - 0. The meeting adjourned at 10:30 a.m. TUESDAY, JANUARY 26, 1993 EMPLOYMENT AND TRAINING SERVICES QUARTERLY MEETING (#24) The Board of County Commissioners met at 9:30 a.m. in regular session with Neil Gluckman, Director of ETS. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Kathy Koithan, PIC Chairman, and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Gluckman reviewed the Mission Statements for the Larimer County Private Industry Council (PIC) and Employment and Training Services (ETS), noting that both are committed to being a coordinated and comprehensive employment and training and delivery system for residents of Larimer County and reducing duplication of services while maximizing resources. Mr. Gluckman stated there has been a 17% reduction in funds for the summer youth program. Mr. Gluckman reviewed the Agreement entered into between PIC and Larimer County in 1983 and submitted a list of the present membership of PIC and the Sector they represent. Mr. Gluckman outlined the 6-month goals for ETS, which include exceeding last year's performance standards by five percent. Last year they increased their service from 20% to 60% for public-assistance clients. Ms. Koithan noted that PIC's philosophy is that it is more important to serve the hard-to-place clients rather than the easy ones. Mr. Gluckman showed the Board a plaque received from the National Association of Counties for excellence in performance in working with public-assistance clients. Chairman Hotchkiss informed the new Commissioners that only $63,000 of the ETS $2 million budget is County funded, and yet Larimer County derives tremendous benefit from the services provided by ETS. Ms. Koithan presented the Employer's Roundtable Schedule for 1992-1993 and noted that the seminars are presented free of charge on the third Thursday of each month (Oct.-May) from 8:00 a.m. to 9:30 a.m. in the Columbine Room of the Lincoln Center and usually 100 to 150 people attend. Ms. Koithan spoke of the Business Expo which is held each September and noted that between 700 to 1,000 persons attend. Business Expo will be September 17 this year. Ms. Koithan stated that there is a tremendous sense of harmony between the Larimer County ETS and the community and after participating in the JTPA (Job Training Partnership Act) Conference in Denver, she realizes this does not exist in many other Counties. The meeting adjourned at 10:50 a.m. WEDNESDAY, JANUARY 27, 1993 ADMINISTRATIVE MATTERS (#68) The Board of County Commissioners met at 9:30 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Dana Klausmeyer, Controller; John Barnett, Director of Planning; and Jill Bennett, Comprehensive Planner. Recording Clerk, S. Graves. Mr. Gordon received a call from CCI inquiring as to Larimer County's position on House Bill 1103 (Fireworks Bill). Mr. Barnett has drafted a Memo detailing the County's opposition to the Bill; this Memo is being forwarded to the Committee meeting this morning concerning this Bill. Mr. Gordon noted that CCI also opposes this Bill. 1. REQUEST FOR APPROVAL TO ESTABLISH A NEW FUND TO ACCOUNT FOR HUD CERTIFICATES ALLOCATED TO THE HOUSING AUTHORITY: Ms. Klausmeyer stated that the Housing Authority has received a $250,000 grant to provide housing subsidy to low income families who meet certain guidelines. It has been recommended that a separate fund in accounting records be established for the Housing Authority for the HUD Certificates. Ms. Klausmeyer requested Board approval to establish this fund. M O T I O N Commissioner Duvall moved that the Board approve the establishment of a new fund in accounting for HUD Certificates allocated to the Housing Authority, as requested by Ms. Klausmeyer. Motion carried 3 - 0. 2. REQUEST FOR APPROVAL AND SIGNATURE ON A LETTER TO THE MAYOR OF FORT COLLINS REGARDING ENTERPRISE ZONE APPLICATION: Mr. Barnett stated that one of the requirements of the application for designation as an Enterprise Zone is that all of the local governments pass a resolution for any areas within their jurisdiction which are included in the Enterprise Zone. Resolutions have been received from Estes Park, Berthoud, and Wellington; the only one missing is Fort Collins. Fort Collins is requesting a letter of support from the County for the Enterprise Zone and that Mr. Barnett attend the City Council Meeting next Tuesday night. Mr. Barnett requested Board approval and the Chairman's signature on a letter to the City of Fort Collins seeking their support for the Enterprise Zone. Commissioner Disney emphasized that he wants the message conveyed to the citizens that benefits from the Enterprise Zone will also be realized by the average citizen and not only by big business. M O T I O N Commissioner Disney moved that the Board approve and the Chairman sign a letter to the Mayor of Fort Collins regarding the Enterprise Zone Application, as submitted. Motion carried 3 - 0. 3. REAPPOINTMENTS TO THE LARIMER EMERGENCY TELEPHONE AUTHORITY (LETA): Mr. Gordon provided the background of E911 and noted that letters of recommendation have been received from various agencies to reappoint Loren R. Maxey, Bill Wegener, Steven Scheffel, and Richard E. Shockley to the Larimer Emergency Telephone Authority; all for two-year terms ending December 31, 1994. M O T I O N Commissioner Disney moved that the Board reappoint Loren R. Maxey, Fort Collins City Council Member; Bill Wegener, Chief Berthoud Police Department; Steven Scheffel, Associate Administrator Poudre Valley Hospital; and Richard E. Shockley, Larimer County Sheriff; all for two-year terms ending December 31, 1994. Motion carried 3 - 0. 4. WORKSESSION: -- Loveland City Council Meeting: Mr. Gordon stated that the Loveland City Council can meet with the Board of County Commissioners the last of March. The Board requested Mr. Gordon also initiate meetings with Fort Collins and Berthoud. -- Impact Assistance Grants: Mr. Grewell, Director of Finance, has requested the Board approve and sign applications for Impact Assistance Grants for the Division of Parks & Outdoor Recreation for $3,474.96, and the Division of Wildlife for $19,147.03. M O T I O N Commissioner Disney moved that the Board approve and all three Commissioners sign the applications for Impact Assistance Grants for the Division of Parks & Outdoor Recreation and the Division of Wildlife. Motion carried 3 - 0. -- Foothills Gateway Rehabilitation Center Funding: In August 1991, the Board sent a letter to Foothills Gateway stating the Board agreed to provide funding for Foothills Gateway Rehabilitation Center in the amount of $175,000 per year; funding to begin in 1992 and to continue as long as this Board has authority and appropriates the funds to do so. The Finance Department has requested that the current Board concur with this agreement and that this funding should continue. The funds were to be used solely to meet the required bond reduction payments and retire the bonds which were issued to expand the physical plant. M O T I O N Commissioner Disney moved that the Board approve the continuance of funding in the amount of $175,000 per year to the Foothills Gateway Rehabilitation Center; funding to continue as long as this Board has authority and appropriates the funds to do so. Motion carried 3 - 0. Alfalfa Dehydrator Committee Chair: Commissioner Duvall has contacted Maggie Carter, trained by Poudre R-1 and recommended by Mac McDonald, to serve as Chairperson on a volunteer basis for the Alfalfa Dehydrator Committee. She would serve under a partnership arrangement between Poudre RI and Larimer County. Mr. Rick Zier, former Chair of the Committee, is willing to continue to work with the Committee and do whatever they desire. Mr. Zier will attend the next meeting to bring some closure to his part of the task. It was noted that the Board of County Commissioners will not be a part of this Committee. A meeting will be scheduled with Ms. Carter in the near future to provide an opportunity for the Board to explain what they expect from her as Chair of this Committee. -- Public Information Officer Update: Job descriptions from various counties have been received and copies made available to the Board members. After discussion, Commissioner Disney was requested to work with Mr. Gordon and "cut and paste" the best from each of the job descriptions received and arrive at a suitable job description for a Public Information Officer Position for Larimer County. -- Community Action Board Resolution: Commissioner Duvall reported that the Larimer County Community Action Board adopted a Resolution on January 21, 1993 issuing an invitation to Region VIII of NACAA (National Association of Community Action Agencies) to hold their Annual Meeting in Denver in June 1993, with a Theme of "Going Forward Together", focusing on diversity, consensus, and Amendment 2. CONSENSUS OF THE BOARD was to approve the CAB taking this position and adopting this Resolution. 5. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board: MINUTES/AGENDA M O T I O N Commissioner Disney moved that the Board approve the Minutes for the week of January 18, 1993, as amended, and the Agenda for the week of February 1, 1993, as submitted. Motion carried 3 - 0. M O T I O N Commissioner Disney moved that the Board approve the Moreng Minor Residential Development Plat; and a Public Deposit Protection Act Application. Motion carried 3 - 0. LIQUOR LICENSES: A License was issued to Hauf Brau - 6% - Fort Collins, CO. County Approval was granted to Convenience Plus No. 7 - 3.2% - Fort Collins, CO; and Total (formerly Vickers) - 3.2% - Loveland, CO - REQUEST TO CHANGE CORPORATE OR TRADE NAME. M O T I O N Commissioner Disney moved that the Board approve the following documents: A93-15 AGREEMENT CONCERNING ROAD IMPROVEMENTS ON COUNTY ROAD 38E BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND BOOTS LIMITED PARTNERSHIP (Horsetooth ROW - Project # 161) C93-01 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND WESTERN MOBILE NORTHERN, INC. (Reconstruction of CR 38E from Shoreline Drive to Lakeview Drive - Project # 169) D93-01 DEED OF DEDICATION BY SPRING CANYON WATER & SANITATION DISTRICT (Dedication of Property for Public Highway - Project #161) Motion carried 3 - 0. The meeting recessed at 10:40 a.m. LEGAL MATTERS (#69 @ 4500) The Board of County Commissioners reconvened at 10:45 a.m. in regular session with George Hass, County Attorney. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Bill Campton, Engineering Consultant, and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Hass reported to the Board that the Uhland Case has been dismissed by Federal Court and the time for appeal has expired. M O T I O N Commissioner Duvall moved that the Board go into Executive Session to discuss litigation. Motion carried 3 - 0. The meeting recessed at 11:20 a.m.; no action taken. MEETING TO DISCUSS REGIONAL TRANSPORTATION PLAN (#69) The Board of County Commissioners reconvened at 2:00 p.m. in regular session with Representatives from the Colorado Department of Transportation, Metropolitan Planning Organizations, North Front Range Transportation and Air Quality Planning Council, the Fort Collins Transportation Director, and the Estes Park Public Works Director. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Rex Smith, Director of Public Works; John Barnett, Director of Planning; Elaine Spencer, Manager of Operations & Planning Engineering; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Barnett stated that the purpose for today's meeting is to decide whether or not Larimer County should enter into a governmental agreement with Weld and Morgan Counties in forming a Regional Transportation Planning Commission. The State is suggesting the formation of this Commission to meet the options contained in the state-wide comprehensive planning process, which would enable the State to develop a 20-year transportation plan and include a transportation plan for this region. The Chair of the Regional Transportation Commission would sit on the State-wide Transportation Advisory Committee. The State will provide some financial assistance available to this region if the commission is formed. Subsequent to a meeting held last week with Ms. Spencer, Mr. Smith, and Mr. Barnett, their recommendation is that Larimer County notify Weld County that Larimer County intends to enter into an agreement to form the Upper Front Range Regional Transportation Planning Commission for the purpose of meeting the requirements of the Colorado Department of Transportation for the Statewide Initiatives for Transportation. Participation would be conditioned upon obtaining financial assistance from the State and being able to secure the assistance of qualified assistants to assist the three counties in developing the plan for an acceptable cost. To coordinate this effort internally, the Planning division will take the lead on the regional transportation plan. County Staff will form a "Transportation Planning Team" consisting of appropriate staff from Planning, Public Works, Engineering, Road & Bridge, Parks, Human Development, and others. To coordinate this effort externally, Larimer County will work closely with the other Counties and Municipalities in the Region, the North Front Range Transportation and Air Quality Planning Council, CDOT, the Airport Access Task Force, and the Public. Discussion followed. Mr. Ron Seylhouwer, Coordinator for CDOT, stated that approximately $22,000 will be available from the State to assist in the formation of the Regional Transportation Commission, and also noted that projects must be included in the State plan before application can be made for Federal funds. If the Regional Transportation Commission is formed, a Planning Commission will be formed from each of the three Counties with a lead person from each County. A question arose whether or not Berthoud could be included in the Metropolitan Planning Organization; the answer was affirmative, noting that the lines would need to be redrawn and approval must be obtained from the Governor. Chairman Hotchkiss asked each person in attendance to give reasons why Larimer County should not enter into this Regional Transportation Commission. Reasons given were financial, large amounts of work and Staff time required, but consensus of the group was that Larimer County should proceed with forming the Regional Transportation Planning Commission. M O T I O N Commissioner Duvall moved that the Board accept the recommendation as presented and form the Upper Front Range Regional Transportation Planning Commission. Motion carried 3 - 0. The meeting adjourned at 2:45 p.m. __________________________________ COURTLYN W. HOTCHKISS, CHAIRMAN BOARD OF COUNTY COMMISSIONERS ( S E A L ) ATTEST: ______________________________________ Sherry E. Graves, Deputy County Clerk